Microsoft Windows 2000 Professional Tutorial 2 – Working With Files New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Formatting a floppy disk When you format a floppy disk, you are removing all the information from that disk and preparing it for use on a specific type of drive. To format a floppy disk so that it can store files, start by inserting the disk in your floppy disk drive, which is typically drive A or B. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Insert a disk into a floppy drive Floppy drives may be mounted horizontally or vertically. Do not force a disk into a drive. If it does not slide in smoothly, you may have the disk oriented in the wrong direction. Label the disk so you can find it when you need it. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Use My Computer to format a disk Double-click the My Computer icon on the desktop to open the My Computer window. Right-click the 3 1/2 Floppy (A:) icon to open the shortcut menu and then click Format to open the Format dialog box. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional The Format dialog box The Quick Format check box must be unchecked to do a Full format. You must use the Full format type on unformatted disks. You can also use the Full option to check a formatted disk for bad sectors. The Quick Format option is faster but does not check a disk for problem areas. Click the Start button to begin formatting the disk. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Enter, select, insert, and delete text Regardless of the programs you work in most often, you will need to know how to enter and work with text. To type text, you must be able to distinguish between the I-beam pointer and the insertion point: The insertion point is the vertical flashing bar. It indicates your typing position on the screen and moves as you type. The I-beam pointer is simply the shape the mouse pointer assumes when you're working with text. When you move the mouse, you move the I-beam pointer. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

The I-beam pointer/insertion point The insertion point shows your position on the screen, and moves as you type. When you pause, it usually blinks. The mouse pointer moves freely around the screen, but when positioned in a text area it appears as an I-beam. When you move the I-beam pointer to an area where text has been typed and click the mouse, the insertion point moves to that location. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Selecting text When you want to perform any type of action to text, such as cutting, copying, deleting, or formatting, you must first select it. To select text, position the I-beam pointer to the left of the text. Hold down the left mouse button and drag to the right until all the text you want to select is highlighted. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Creating a file To create a file, start the program in which you want to create the file. Some programs open with a new document that is ready for you to start working in. Other programs require you to click the New button on the toolbar or select New on the File menu. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Saving a file As you type text in a new document, it is temporarily stored in the computer's memory. For permanent storage, you need to save your work on a disk. When you save a file, you must give it a name. Most filenames have extensions, which are suffixes (usually three characters) separated from the filename by a period. File extensions help categorize the file by type or by the software that created it. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional The Save As dialog box To save a file, click the File menu, then click Save as to open the Save As dialog box. You can specify a drive and a folder to hold the file from the Save in: list box. Specify the file name and file type in these two boxes. Click the Save button to save the file to disk. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Opening a file In Windows 2000, there are several ways to open a file: Open a file directly from the Documents submenu on the Start menu. The Documents submenu displays the last 15 files on which you've worked. Open the program that created the file first, and then open the file from within the program. Open files from the My Computer window by double-clicking the file name. This method opens the file, plus the application in which it was created. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Open a file from within a program Locate the drive and folder containing the file. In the program, click the File menu, then click Open to open the Open dialog box. Select the file name you want to open, then click the Open button. You can look for specific file types by changing the Files of type: option. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Preview a document before printing it Before you print a file, it is a good idea to preview it to see how it will look when printed. Click the Print Preview button on the toolbar. Use the Print Preview window to make sure the formats, margins, page breaks, and other document features look the way you want. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Printing a document To print a file, you can: Click the Print button in the Print Preview window Close the Print Preview window and click the Print button on the toolbar (in most applications) Click the File menu, and then click the Print option A Print dialog box opens, allowing you to tailor the printing options New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional The Print dialog box The layout of the Print dialog box varies by application, but they all contain roughly the same information. You can choose which printer to use for the document. You can choose selected pages or all pages, and can control how many copies are printed. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Create a data disk You will create a data disk on which you will store the files used throughout the rest of this tutorial. This must be done from a machine on which NP on Microsoft Windows 2000 - Level 1 has been installed. To create a data disk: Insert a formatted disk into your floppy drive. Click the Start button, point to Programs, and then point to NP on Microsoft Windows 2000 – Level 1. Click Disk1, and click OK to copy your practice files to the new data disk. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Use My Computer to view files on your disk Windows 2000 offers many options for customizing the appearance of toolbars, icons and buttons in the My Computer window. You can set your computer to be in Classic style or Web style. By default, the My Computer window displays the Standard toolbar and the Address bar. You can also display the Links toolbar. This toolbar contains buttons for Web sites that you frequently access. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

My Computer file view window The Standard and Address toolbar display by default. My Computer window in standard view. The drive name and files on that drive are displayed. My Computer shows free and used space information about the drive. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Change My Computer views and toolbars To change which toolbars are displayed: Click View on the menu bar, then point to Toolbars. Toolbars with a check mark next to them are currently displayed. Click one to remove the check mark and remove the toolbar. Click one without a check mark to display that toolbar. To change the file view display: Click View on the menu bar, and choose from one of the following options. Large Icons Small Icons List Details. The Details view shows information, such as file size, date last modified, and file type. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Changing My Computer View options The Toolbars option indicates which toolbars are or are not displayed. Click the View menu to see view options. Change the way file names appear by selecting one of these options. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

File View options in My Computer The four file view options available in My Computer: Large Icons List Small Icons Details New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Copy or delete a file To copy a file: Hold down the right mouse button as you drag the file from its current location to its new one. Then select the Copy Here option on the shortcut menu. The file will appear in both locations. To delete a file: Click it using the right mouse button and then click Delete on the shortcut menu. Deleting a file from a hard drive sends it to the Recycle Bin, which enables you to retrieve it if necessary. Deleting a file from a floppy disk, however, simply deletes it and you cannot retrieve it. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Use My Computer to copy a file 1. Point to the file to be copied. 2. Press and hold down the right mouse button. 3. Drag the file to the folder you want it copied to. When the target folder turns blue, release the right mouse button. 4. When the shortcut menu appears, click Copy Here. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

New Perspectives on Windows 2000 Professional Move or rename a file To move a file to a new location: Hold down the right mouse button as you drag it from its current location to its new one. A shortcut menu opens from which you can select the Move Here option. When you move a file, it is removed from its current location. To rename a file: Right-click the file. Click Rename on the shortcut menu, and then type the new name. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Navigate a hierarchy of folders Explorer windows enable you to explore the contents of your computer's storage resources and folders. The Standard toolbar includes buttons that let you navigate through the windows: Click the Back button to return to the Explorer window you were most recently viewing Click the Forward button to reverse the effect of the Back button Click the Up button to move up one level in the hierarchy of your computer's resources New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Standard toolbar navigation buttons The Back button allows you to return to folders you have already viewed. The Forward button goes in the opposite direction. The Up button takes you up one level in the folder hierarchy. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Make a backup copy of a disk Any time you save important information to a floppy disk, you should copy its contents to another floppy disk. This provides you with a backup disk in case the original is damaged, lost, infected by a virus, or exposed to magnetic fields. Always keep the copy in a safe place away from the computer. If something happens around the computer (flood, fire), your backup disk will be safe. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Make a copy of your data disk To copy the contents of a floppy disk to another floppy disk: Insert the original floppy disk (the disk with the content to be copied) into the floppy disk drive In the My Computer window, right-click the icon representing your floppy disk drive Click Copy Disk, and then click Start When prompted, remove the original disk, insert the second (backup) disk, and then click OK New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2

Illustration of floppy-to-floppy copy 2. Replace the original disk with the disk to which it will be copied. 3. The Copy program will write data from memory or hard disk to the copy disk. When done, remove and label the disk. 1. Insert the original disk and the copy program will write its contents to memory or to hard disk. New Perspectives on Windows 2000 Professional Windows 2000 Tutorial 2