1. Getting Started with Application Software
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2. What’s Inside and on the CD?
In this chapter, you will:
Look at common features found in most Windows applications
Gain a foundation for working with Word, Excel, PowerPoint, and Access
Apply this material to working with a browser and
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3. How do I start and exit Windows applications?
Before you start
Computer should be on
Start button should be displayed at bottom of screen
Close all programs
When you are finished using, to free up memory
Before initiating shut down procedures
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4. How do I start and exit Windows applications? Cont’d.
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5. How do I start and exit Windows applications? Cont’d.
When you install a new program
It is added to the All Programs menu
To start, click its name
Start menu options
symbol represents multiple programs
When you click one of the options, a list is displayed
Click program you want to start
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6. How do I start and exit Windows applications? Cont’d.
Some programs are represented by an icon on Windows desktop as well
Double-click to use these icons
To close a program
Click Close button
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7. What are the components of an application window?
An open program is displayed in a rectangular application window on the Windows desktop
Title bar displays:
Name of program
Name of open file
Minimizing, maximizing, and closing buttons
Menu bar – provides access to commands for controlling program
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8. What are the components of an application window? Cont’d.
Toolbar – contains small pictures to use as shortcuts
Ribbon – provides access to commands and options
Insert tab
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9. What are the components of an application window? Cont’d.
Status bar contains information about current status of program
Current page number
Zoom level
Web page address
Side scroll bar moves text or graphic up or down in window
Horizontal scroll bar scrolls documents from side to side
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10. What are the components of an application window? Cont’d.
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11. How do I switch between application windows?
Open application windows are represented by buttons on taskbar
Clicking one of these buttons brings it to front of desktop
An active window’s taskbar button is depressed
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12. How do I switch between application windows? Cont’d.
Click any visible part of hidden window to make it active
If window is minimized, click program button on taskbar to restore it
When multiple data files are open, click the Switch Windows command from the Windows group on the View tab to see a list of open files
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13. How do I switch between application windows? Cont’d.
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14. How do menus and toolbars work?
Most applications include menu bar
A menu bar provides access to all features of program
Most application windows display one or more toolbars, typically located below the menu bar near the top of the window
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15. How do menus and toolbars work? Cont’d.
To close menu, click menu title or press Esc
For fast menu access, hold Alt key and press underlined letter
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16. How do menus and toolbars work? Cont’d.
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17. How does the ribbon work?
The ribbon replaces the menu bar in Microsoft Office 2007
Divided into a hierarchy consisting of tabs, groups, and commands
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18. How does the ribbon work? Cont’d.
Microsoft Office button leads to many of the commands that previously existed on the File menu
Quick Access Toolbar contains commands that you use regularly
Contextual tabs appear when an object is selected
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19. How does the ribbon work? Cont’d.
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20. Practical Office 2007 Chapter 1
How do I open a file?
Data is stored in files on disks and CDs in computer system
Files are referred to in different ways, e.g.:
A Microsoft Word file is called a document, while a PowerPoint file is called a presentation
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21. How do I open a file? Cont’d.
There are several ways to open file:
Use Recent Items option on Start menu to view list of recently saved files
Double-click file shortcut icon if one exists on windows desktop
Double-click file name from within Windows Explorer
Use Open dialog box provided by application
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22. How do I open a file? Cont’d.
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23. Practical Office 2007 Chapter 1
How do I save a file?
When you create a file, you must save it to use it in future
When first saved, drive letter, folder, and file name must be specified
A file extension is automatically assigned to indicate file type
Clicking Save button automatically stores file using original name or brings up dialog box
If you want to save file in different location, or as modified file, click Save As dialog box and rename
File names cannot be duplicated in particular folder
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24. How do I save a file? Cont’d.
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25. How do I save a file? Cont’d.
Many programs automatically save in the Documents folder
Some programs save to directory used in last Save operation
Save to any storage device connected to your computer
Hard disk drive
Floppy disk drive
CD drive
USB flash drive
You may save to network or Internet server with permission
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26. How do I save a file? Cont’d.
The file extension is separated from file name by (.) period. Windows will automatically add appropriate extension
File name extension is associated with particular file format
Change extension by using Save As type
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27. How do I save a file? Cont’d.
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28. How do I access help for an application?
Access help from variety of sources
General questions on software use can be answered by on–screen Help windows
Additional help from user manual, CD, or third party books
Check on-line user groups or publisher’s Web sites
Contact your organization’s Help desk for work-related procedures
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29. How do I access help for an application? Cont’d.
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30. How do I access help for an application? Cont’d.
Electronic user manual can be accessed by clicking the Microsoft Office Help button
The Help window remains on the desktop until you click its Close button
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31. How do I access help for an application? Cont’d.
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