1. Understanding File Management
Microsoft Windows 7
Understanding File Management

2. Objectives Understand folders and files Create and save a file
Explore the files and folders on your computer
Change file and folder views
Open, edit, and save files
Microsoft Windows 7 - File Management

3. Objectives Copy files Move and rename files
Search for files, folders, and programs
Delete and restore files
Microsoft Windows 7 - File Management

4. Understanding Folders and Files
File management refers to the strategy and tasks that you use to organize and maintain the folders and files on a disk
You need to develop a strategy that enables you to quickly find the files you need
Windows provides a variety of file management tools to assist you in these tasks
Microsoft Windows 7 - File Management

5. Understanding Folders and Files
You can use Windows 7 to create folders for storing and organizing files
Folders provide a location for storing your important files
Folders organize files into smaller groups of related files for ease of access and use
When you create a folder, you give each folder a unique folder name that identifies the types of files you store in the folder and the purpose of the folder
Microsoft Windows 7 - File Management

6. Understanding Folders and Files
You can use Windows 7 to create folders for storing and organizing files
A folder can contain other folders, called subfolders, to further organize files into smaller groups
The term file hierarchy describes the logic and layout of the folder structure on a disk
Windows 7 provides a Documents folder on the hard disk drive where you create folders and subfolders for your files
Microsoft Windows 7 - File Management

7. Understanding Folders and Files
You can use Windows 7 to create folders for storing and organizing files
Most programs automatically assume you want to save and open files in the Documents folder
Windows 7 provides other folders for other types of files, such as:
Music
Pictures
Videos
Microsoft Windows 7 - File Management

8. Example of a File Hierarchy
Folder
Subfolders
File
Subfolders
File
Files
Microsoft Windows 7 - Illustrated

9. Creating and Saving a File
Any document you create with a program is temporarily stored in RAM
If the power fails, then everything in RAM is lost
You must save your document to a drive, either before you exit the program or periodically while you use the program
When you save a document, it is recorded in a file on a drive.
Microsoft Windows 7 - File Management

10. Creating and Saving a File
The program you are using will add a file extension at the end of the filename you provide
The file extension identifies the type of file, for example, a document file, a video file, or a music file
The file extension is a three- or four-letter sequence, preceded by a period
Microsoft Windows 7 - File Management

11. Saving a Document
You can use the following options to save a document:
File, Save or
Save Button
The first time you save a document, this menu option or button displays a Save As dialog box so that you can select the drive and folder where you want to save the file and so that you can enter a filename
If you open a previously-saved document, make changes to the document, and then save it again, these options replace the previous version of the document and save the document in the same folder under the same filename
Microsoft Windows 7 - File Management

12. Saving a Document You can use the following option to save a document:
File, Save As
This menu option always displays a Save As dialog box so that you can select the drive and folder where you want to save the file and so that you can enter a filename
You can use this menu option to save a previously-saved file:
On a different disk
In a different folder
Under a different filename
Keep the original file intact
Microsoft Windows 7 - File Management

13. Save As Dialog Box
Microsoft Windows 7 - File Management

14. Using Windows 7 Libraries
A library gathers files and folders from different locations on your computer and displays them in one location
A library is not a folder that stores files, but rather a way of viewing similar types of documents that you have stored in multiple locations on your computer
Microsoft Windows 7 - File Management

15. Exploring the Files and Folders on Your Computer
In a Windows Explorer window, you can navigate through your computer contents using the File list, the Address bar, and the Navigation pane
Microsoft Windows 7 - File Management

16. Drive Names and Drive Icons
Drive Type
Drive
Icon
Friendly Name
Drive Name
Called
Hard Disk Drive
Local Disk C:
Drive C
DVD Drive
DVD-RW Drive,
DVD-R Drive, or
DVD-ROM Drive
Next available
drive letter, for example, D:
Drive D
USB Flash Drive
[varies]
drive letter, for example, E:
Drive E
Microsoft Windows 7 - Illustrated

17. Opening, Editing, and Saving Files
Once you have created a file and saved it with a name in a folder on a storage device, you can easily open it and edit it
Navigating in the Open dialog box
Microsoft Windows 7 - File Management

18. Copying Files
The ability to copy folders and files allows you to create backups of important folders and files in case you lose the original folders and files
If you lose your original folder or file, you can copy it from your backup
Microsoft Windows 7 - File Management

19. Copying Files
When you use the Copy command, Windows 7 places a duplicate copy of the file on the clipboard
When you copy a file, the original file stays in its current location and you have a duplicate copy of the same file in another location
Copy
Hard Disk Drive
USB Flash Drive
Microsoft Windows 7 - File Management

20. Copying Files
You can use the Send To command to quickly copy a file, a group of files, a folder, or a group of files from one disk drive to another
Microsoft Windows 7 - File Management

21. Moving and Renaming Files
You can move one of more files or folders
When you move a file, the file is transferred to the new location and no longer exists in its original location
You can move a file using the Cut and Paste commands
You can rename files to make the names more descriptive or accurate
Microsoft Windows 7 - Illustrated

22. Moving and Renaming Files
Drag and drop is a technique in which you use your pointing device to drag a file or folder into a different folder and then drop it, or let go of the mouse button, to place it in that folder
Microsoft Windows 7 - Illustrated

23. Searching for Files, Folders, and Programs
Windows Search helps you quickly find any file, folder, or program
The search text you type is called the search criteria
Search criteria can be a filename, part of a filename, or any other characters you choose
Microsoft Windows 7 - Illustrated

24. Searching for Files, Folders, and Programs
To search your entire computer, including its attached drives, you can use the Search box on the Start menu
To search within a particular folder, you can use the Search box in a Windows Explorer window
Microsoft Windows 7 - Illustrated

25. Searching for Files, Folders, and Programs
You can perform advanced searches by using different search criteria such as:
File extension
First, last, or first and last name of the file creator
Date of file creation
Document title
Person’s name to find his or her address
Microsoft Windows 7 - Illustrated

26. Deleting and Restoring Files
If you no longer need a folder or file, you can delete it from the storage device
By regularly deleting files and folders you no longer need and emptying the Recycle Bin, you free up valuable storage space on your computer
Windows 7 places files and folders you delete in the Recycle Bin
If you delete a folder, Windows 7 removes the folder as well as all files and subfolders stored in it
Microsoft Windows 7 - Illustrated

27. Deleting and Restoring Files
Delete File dialog box
Microsoft Windows 7 - Illustrated

28. Deleting and Restoring Files
If you later discover that you need a deleted file or folder, you can restore it to its original location, but only if you have not yet emptied the Recycle Bin
Emptying the Recycle Bin permanently removes the deleted folders and files from your computer
Files and folders you delete from a removable storage drive do not go to the Recycle Bin; they are immediately and permanently deleted and cannot be restored
Microsoft Windows 7 - Illustrated

29. Deleting and Restoring Files
Restoring a file from the Recycle Bin
Microsoft Windows 7 - Illustrated

30. Example of a File Hierarchy
Folder
Subfolders
File
Subfolders
File
Files
Microsoft Windows 7 - Illustrated

31. Terms to know Application File management Audio files file type Backup
Copy
Data
Documents
Drag and drop
executable file
file extension
file hierarchy
File management
file type
File
Filename
Folder
library file
Picture files
Save
Video files 
Microsoft Windows 7 - Illustrated