1. Microsoft Word 2003 Illustrated Complete
Getting Started
with Word 2003

2. Objectives Understand word processing software Start Word 2003
Explore the Word program window
Start a document
Save a document
Getting Started with Word 2003

3. Objectives Print a document Use the Help system
Close a document and exit Word
Getting Started with Word 2003

4. Unit Introduction
Microsoft Word is a word processing program used to create:
Letters
Memos
Newsletters
Research papers
Web pages
Business cards
Resumes
Financial reports
Other types of documents
Getting Started with Word 2003

5. Understanding Word Processing Software
A word processing program is software that allows you enter, edit, and format text and graphics
Copy and move text
Format text with fonts and color
Format and design page layout
Insert tables, charts, diagrams, and graphics
Use mail merge to create form letters
The files you create using Word are called documents
Getting Started with Word 2003

6. Understanding Word Processing Software (cont.)
Header
Formatted text
Column
Graphic
Chart
Table
Getting Started with Word 2003

7. Understanding Word Processing Software (cont.)
Plan a document before you create it
Identify:
Message
Audience
Needed elements (charts, tables, etc.)
Appropriate tone and look for the document (formal, playful, etc.)
The purpose of and audience for a document determine its design
Getting Started with Word 2003

8. Starting Word 2003 Use the Start button on the taskbar to open Word
Word program icon
Start button
Getting Started with Word 2003

9. Starting Word 2003 (cont.)
I-beam pointer
The Word program window opens and displays a blank document
The insertion point indicates where text appears when you type
Blank document
Insertion point
Getting Started with Word 2003

10. Starting Word 2003 (cont.)
The mouse pointer changes shape depending on its location in the Word program window
Each pointer is used for a different purpose
Getting Started with Word 2003

11. Starting Word 2003 (cont.)
Word includes different views, or ways of displaying a document
Print Layout view displays a document as it will look when printed
Normal view displays a simplified layout view of a document without margins or graphics
Web Layout view displays a document as it will look when viewed on a computer screen using a Web browser
Getting Started with Word 2003

12. Starting Word 2003 (cont.) Word document views (cont.)
Outline view displays the headings in a document in outline form
Reading Layout view displays document text in a way that makes it is easy to read and annotate
Full Screen view displays only the document window on screen
Getting Started with Word 2003

13. Exploring the Word Program Window
Task pane
Menu bar
Toolbars
Scroll bar
Document window
Ruler
View buttons
Status bar
Getting Started with Word 2003

14. Exploring the Word Program Window (cont.)
Title bar displays the program and document names
Menu bar contains the names of the Word menus
Clicking a menu name opens a menu of commands
The Type a question for help box on the menu bar is used to access the Word Help system
Standard and Formatting toolbars contain buttons for common operating, editing, and formatting commands
Getting Started with Word 2003

15. Exploring the Word Program Window (cont.)
Task pane provides quick access to Word editing, formatting, and research features
Document window displays the current document
Rulers show margin, tab, and indent settings
Getting Started with Word 2003

16. Exploring the Word Program Window (cont.)
Scroll bars are used to display different parts of the document in the document window
View buttons are used to switch between Word document views
Status bar shows page information, the location of the insertion point, and the on/off status of several Word features
Getting Started with Word 2003

17. Starting a Document
Begin a new document by typing in a blank document in the document window
Word includes a word-wrap feature
As you type, the insertion point moves automatically to the next line in the document when you reach the right margin
Press [Enter] only when you want to start a new paragraph
Wrapped text
Getting Started with Word 2003

18. Starting a Document (cont.)
Insert text in a document by clicking to move the insertion point and then typing
Delete text by pressing the [Backspace] or [Delete] key
[Backspace] deletes the text before the insertion point
[Delete] deletes the text after the insertion point
Getting Started with Word 2003

19. Starting a Document (cont.)
Automatic feature indicators might appear as you type
Getting Started with Word 2003

20. Saving a Document
To store a document permanently, you must save it as a file
When you save a file you give it a name, called a filename, and indicate the location to store the file
A filename identifies the file
Files can be stored on an internal hard disk, on a floppy disk or CD, or in another location
Saving a file allows you to close the file and open it later for editing or printing
Getting Started with Word 2003

21. Saving a Document (cont.)
Save a file for the first time using the Save button on the Standard toolbar or the Save command on the File menu
Assign a filename and a file location to a document using the Save As dialog box
Location of the file
Filenames should be brief and descriptive
.doc file extension indicates the file is a Word document
Getting Started with Word 2003

22. Saving a Document (cont.)
After you save a file for the first time, save frequently as you work
Saving updates the stored copy of the file with your changes
Save changes using the Save button or the Save command
Getting Started with Word 2003

23. Saving a Document (cont.)
The Document Recovery feature
Recovers documents lost when Word freezes or power is interrupted
The Document Recovery task pane opens the next time you open Word
Displays original and recovered versions of the file
You can open and review each version of the file
Save the file version you want to keep
Document Recovery is not a substitute for saving your work often
Getting Started with Word 2003

24. Printing a Document
Before printing a document, examine it for errors in Print Preview
Getting Started with Word 2003

25. Printing a Document (cont.)
Print Preview shows a document as it will look when printed
Enlarge the view of the document to see details
Reduce the view to see the overall layout
Edit the document text in Print Preview
Print the document from Print Preview
Click the Print Preview button on the Standard toolbar to open Print Preview
Getting Started with Word 2003

26. Printing a Document (cont.)
After proofing a document and correcting any errors, you are ready to print it:
Click the Print button on the Standard toolbar or on the Print Preview toolbar to print
Print button uses the default print settings
Prints a single copy of the entire document
Use the Print command on the File menu to change the print settings before printing
Number of copies
Page range
Default printer
Getting Started with Word 2003

27. Printing a Document (cont.)
Change the print settings in the Print dialog box
Number of copies
Default printer
Pages to print
Getting Started with Word 2003

28. Using the Help System Word includes an extensive Help system
Help topics include definitions, instructions, and useful tips for working with Word
For quick access to Help topics, type a keyword or question in the Type a question for help box on the menu bar
If working with an active Internet connection, searching the Help system returns Help topics from the Microsoft Office Online Web site
Getting Started with Word 2003

29. Using the Help System (cont.)
Methods for getting Help in Word
Getting Started with Word 2003

30. Using the Help System (cont.)
The Word Help task pane
Search for Help topics
Access information on the Microsoft Office Online Web site
Browse the Table of Contents for the Help system
Getting Started with Word 2003

31. Using the Help System (cont.)
To open the Word Help task pane:
Click the Microsoft Office Word Help button on the Standard toolbar
Click the Microsoft Office Word Help command on the Help menu
Press [F1]
Getting Started with Word 2003

32. Using the Help System (cont.)
Help topics appear in the Microsoft Office Word Help window
Print the Help topic
Help topic
Related Help topics
Click a link to expand the Help topic
Getting Started with Word 2003

33. Closing a Document and Exiting Word
When you are finished working on a document, you are ready to close it
Save a document before closing it
Click the Close Window button on the menu bar or the Close command on the File menu to close the document
Closing a document closes the current document only; the Word program window remains open
Getting Started with Word 2003

34. Closing a Document and Exiting Word (cont.)
Close button closes the Word program window
Close Window button closes the current document
Getting Started with Word 2003

35. Closing a Document and Exiting Word (cont.)
When you are ready to close Word
Save and close all open documents before closing Word
Click the Close button on the title bar or the Exit command on the File menu to close Word
Closing Word closes all open documents and the Word program window
Getting Started with Word 2003

36. Summary
When you start Word, a blank document opens in the document window
To create a new document, begin typing in the blank document
Save the new document with a descriptive filename
As you edit the document, save your changes to it often
Getting Started with Word 2003

37. Summary (cont.)
Preview the document in Print Preview before printing it
Save, print, and then close the document
When you are finished editing and creating documents, close all open files, and then close Word
Getting Started with Word 2003