1. Windows Tutorial 2 Organizing Your Files

2. Objectives Develop file management strategies
Plan the organization of your files and folders
Explore files and folders
Find files quickly
Create folders
Select files and folders
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3. Objectives Name, copy, move, and delete files Work with new files
Sort, group, and stack files
Set the appearance of a folder window
Compress and extract files
Copy files to removable media
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4. Getting Prepared to Manage Your Files
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5. Exploring Files and Folders
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6. Using the Search Box to Find Files
The Search box appears next to the Address bar in any folder window
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7. Managing Files and Folders
Keep folder names short and familiar
Develop standards for naming folders
Create subfolders to organize files
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8. Creating a Folder in a Folder Window
In the Folders list, click the drive or folder in which you want to create a folder
Click Organize on the toolbar, and then click New Folder
Type a name for the folder, and then press the Enter key or
Right-click a folder in the Folders list or right-click a blank area in the folder window, point to New, and then click Folder
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9. Moving a File or Folder in a Folder Window
Right-click and drag the file or folder you want to move to the destination folder
Click Move Here on the shortcut menu or
Right-click the file or folder you want to move, and then click Cut on the shortcut menu
Navigate to and right-click the destination folder, and then click Paste on the shortcut menu
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10. Copying a File or Folder in a Folder Window
Right-click and drag the file or folder you want to move to the destination folder
Click Copy Here on the shortcut menu or
Right-click the file or folder you want to copy, and then click Copy on the shortcut menu
Navigate to and right-click the destination folder, and then click the Paste on the shortcut menu
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11. Managing Files and Folders
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12. Guidelines for Naming Files
Use common names
Don’t change the file extension
Find a comfortable balance between too short and too long
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13. Working with New Files Creating a File Saving a File Opening a File
Start a program and then save the file in a folder on your computer
Saving a File
When you save a new file, you use the Save As dialog box to specify a filename and a location for the file
Opening a File
If you want to open a file in a running program, you use the Open dialog box, which is a folder window with additional controls for opening a file
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14. Refining Your Organization
As you create files using programs, save them in an appropriate folder and use filenames that help you identify the file contents
Sorting files and folders means to list them in a particular order
You can filter the contents of a folder to display only files and folders with certain characteristics
When you stack files, you arrange all of the files in the list into piles, called stacks
A group displays a sequential list of all the files in a folder, grouped according to a file detail
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15. Refining Your Organization
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16. Refining Your Organization
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17. Refining Your Organization
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18. Customizing a Folder Window
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19. Customizing a Folder Window
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20. Customizing a Folder Window
Click the Organize button on the toolbar, click Folder and Search Options, and then click the View tab
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21. Working with Compressed Folders
If you transfer files from one location to another (such as from hard disk to removable disk or vice versa, or from one computer to another via ) you can store the files in a compressed (zipped) folder
Compressed (zipped) folders take up less disk space
You can create a compressed folder using the Send To Compressed (zipped) Folder command on the shortcut menu of one or more selected files or folders
You can compress additional files or folders by dragging them into the compressed folder
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22. Working with Compressed Folders
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23. Working with Compressed Folders
Open a compressed folder by double-clicking it
When you extract files, Windows Vista uncompresses and copies files to the location you specify, preserving the files in their original folder structure
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24. Working with Compressed Folders
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