Carrying out a HSE competence assessment in SAPphire: Guidance for Staff This guidance has been prepared to assist staff holding HSE Critical Positions to use SAPpHiRe to carry out a self assessment of the HSE Competence Elements in their competence profile and then to send it to their supervisor for review. It should be used in conjunction with the following further guidance, which provides more detail on the assessment process: ‘Carrying Out HSE Competence Assessments – Guidance for Position Holders and Line Supervisors/Assessors’ : (HSE Guideline GU-679); 2. A self-learning slide pack: ‘Carrying Out Assessments of HSE Competences: Guidance for Position Holders and Line Supervisors/Assessors’ (web link)

Click the link to access the SAPpHiRe site Carrying out a HSE competence assessment in SAPphire: Guidance for Staff Click the link to access the SAPpHiRe site

Click the image link to access ESS Carrying out a HSE competence assessment in SAPphire: Guidance for Staff Click the image link to access ESS

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff 1 From the ESS main page, navigate to the ‘My Competence” menu 2 Click the service ‘Create Competence Assessment”

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff 1 Note the message on the time out and click the ‘Continue” button 2 The assessment document opens in a new window. Check the header data and then click on “Perform Competence Assessment” button

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff The competencies assigned to the default JCP’s are populated Scroll down. The HSE competencies should be towards the end N.B. To view all the competencies and competence levels required for your position, print off a hard copy (see slides 11 to 13)

Input your evidence here Carrying out a HSE competence assessment in SAPphire: Guidance for Staff The HSE competencies can be identified as those with: Title in upper case The description start with “HSE CRITICAL” To view the detailed ‘Proof points” you should copy and paste the link to your browser like shown Use the proof points to decide your level of competence and then click the button at that level Input your evidence here

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff You can save an assessment by clicking the “Save” button and also exit the assessment by clicking the “Exit” button Save and Exit will allow you to come back to this assessment to complete the assessment at a latter time.

Click the service ‘Edit Competence Assessment” Carrying out a HSE competence assessment in SAPphire: Guidance for Staff 1 To return to your assessment after exiting, from the ESS main page, navigate to the ‘My Competence” menu 2 Click the service ‘Edit Competence Assessment”

Note the message on the time out and click the ‘Continue” button Carrying out a HSE competence assessment in SAPphire: Guidance for Staff 1 Note the message on the time out and click the ‘Continue” button 2 You will see your assessment in the overview screen. Click the hyperlink shown

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff The documents is open for further update. To review and print the assessment click on the print button

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff 1 Click the “Open’ Button 2 The pdf document is opened It has the summary page to give the overview and the further pages provide the details such as the job requirement, your assessment, and the gap

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff You can print all using the print button The detail view in the print preview

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff To attach documents as part of your evidence etc click the ‘Attachments” button

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff Click the insert button 1 Click the “browse” button to locate the file you want to attach in your folders 2 After select your file from the folder / drive click the ‘Upload” button 3 On clicking the “refresh” button you will notice the attached file

The next set of slide illustrate how to add your assessor!!! Carrying out a HSE competence assessment in SAPphire: Guidance for Staff Before you finalise and send your self assessment to your supervisor for review, you should check with him/her whether they intend to do the review and assessment themselves or to request assistance from a a specialist assessor. If they intend to use an assessor, you must enter the name of the assessor in SAPpHiRe BEFORE sending the self assessment to our supervisor The next set of slide illustrate how to add your assessor!!!

Carrying out a HSE competence assessment in SAPphire: Adding an Assessor Open the tray by clicking this button

Carrying out a HSE competence assessment in SAPphire: Adding an Assessor Click the drop down options and select “person”

Carrying out a HSE competence assessment in SAPphire: Adding an Assessor Input the company number of the assessor. You can also use a wild card search by inputting part of him name such as *Ahmed* Now click the ‘submit’ button The assessor details are added You can add more than one assessor using the same method Now click the drop down box

Carrying out a HSE competence assessment in SAPphire: Adding an Assessor Select the role as shown and save the document

Carrying out a HSE competence assessment in SAPphire: Guidance for Staff Once you have completed your assessment, click the ‘Send Assessment” button. This will send the assessment to your line supervisor for review