Registering your placement on MAP

Login to MAP with your Aston Username and password https://map.aston.ac.uk/urd/sits.urd/run/siw_lgn

Go to the placements page in MAP

“My Placement Details” Scroll down to “My Placement Details” Click on “Create/ View Placements”

Prepare the information you need to provide You will be required to enter the following details: The full name of your placement organisation and postal address. The name, address and email of the main contact person at your placement (your supervisor at work or the HR contact). Your placement job title and type of role Exact start and end dates of the placement You will also have to upload electronic copies of the following documents depending on your placement type: For Work Placements: A job description. A signed contract or a detailed signed offer letter from the placement provider. For Study Placements: The offer letter emailed by the placements office. The study placement advert as posted on Aston Futures.

Create/ View Placement records You now have the following options: Create a new placement by clicking on “Create a new Placement” Amend or delete a placement (if applicable) by selecting the link next to the appropriate placement. View the placement details by selecting View next to the appropriate placement. Any placements you add must be approved by the Placement Office. Each placement record has a status which defines at which stage your placement record is in the approval process. For more information on the statuses click “View Statuses”.

Create a new placement record Click on “Create a New Placement” You can now enter the information for your organisation by clicking on “Add Organisational Details”

Adding your Organisation and Contact When clicking on “Add Organisational Details” you can search for your organisation to see if it is already on the system. If it is choose it from the list and continue. If it is not please select “No”: You can now enter the details for your placement provider In the next step you will be able to enter the contact details of your company contact in the same way. You will also be asked where your placement contact is mainly based – in the UK or overseas. PLEASE MAKE SURE YOU ENTER THE LOCATION OF YOUR PLACEMENT AT THIS STAGE!

Adding your Placement Details

Upload your placement documentation Choose the document type you want to upload and upload your two mandatory documents by browsing your computer. Once you have chosen your documents click “next”. Your placement record is now ready to submit.

What happens next? You will be informed via your Aston email account and through your MAP Placement Messages if your placement has been Approved or Not Approved. Where a definite decision cannot be made, because of incomplete information for example, the status of your placement will be set to Pending Decision. If your placement is not approved or pending a decision, you will be given the reasons why this decision was made and what to do next.