Welcome to CFMA’s Chapter PresidentS’ Orientation April 6, 2017

Introductions

More Than 8,000 Members Strong! For the first time in CFMA’s history, we have more than 8,000 members 95 chapters in the US and Canada

CFMA’s Strategic Plan MEMBER VALUE: Members will regard CFMA as the essential construction financial resource, and CFM's will be viewed as leaders in the construction financial industry and an indispensable part of their companies' leadership team. COMPANIES: Companies will recognize the significant value of CFMA education and engagement as an essential investment in their success. CHAPTER RELATIONS: CFMA chapters will be vibrant, growing and viewed by stakeholders as the best local educational and networking resource for construction financial professionals. EXTERNAL RECOGNITION: CFMA will be the recognized authority in advancing sound financial and accounting practices in the construction industry and the leading resource for education and financial information.

Strategic vs. Operational Boards

Strategic Planning CFMA offers FREE chapter strategic planning sessions Facilitated by experienced staff to help guide decision making and planning Customizable agenda to suit your chapter’s needs

Sample Strategic Planning Agenda SWOT Analysis Chapter Committees Structure of the Board of Directors Role of the Board of Directors Chapter Succession Plan HQ Support Setting Goals To Do List

Chapter Bylaws Review bylaws once a year Are you operating as stated in your bylaws? Terms of office Nominations/elections Size of board General/Associate ratio of board members Re-write your bylaws Include date

Chapter Committees At a minimum, each chapter should have a Program Committee and a Membership Committee Committee structure Chair could be on the board Committee members should not be board members Committee descriptions Board should not be doing the committee work

Succession Does your chapter have a succession plan? Does your chapter have a handoff policy to the next Chapter President?

CFMA Logo Usage Logo usage guidelines Unique chapter logos No longer allowed Logo exception list

Support Training And Resources for your chapter STAR Program STAR Program Support Training And Resources for your chapter

STAR Program $3,000 annual chapter subsidy CFMA’s Executive Committee has agreed to guarantee the STAR Program for the next 3 years Funds in reserve Chapters can initiate longer term plans

STAR Program During the 2017-18 fiscal year, the $3,000 STAR Program funds may be used for the following: Chapter Administrative Services expenses Chapter Marketing expenses (tradeshow expenses, brochures, ads, promotional materials, etc.) Chapter Educational session expenses (instructor, facility, workbooks, etc.) An educational session outside of a regular chapter meeting offering more CPE than a chapter meeting and longer in length than a chapter meeting CFMA Speaker Program and CFMA Education Programs Chapter Strategic Planning expenses (facilitator, facility, food & beverage, etc.)

Why Hire a Chapter Administrator? “This position is an essential function within our chapter. I don't know if we could manage without one.” “Having an administrator has proven to be an extremely valuable add for our members.” “Our administrator has been employed for a long period of time. This is a great asset when it comes to needing historical information and someone who is dependable and can foresee what is coming up on the schedule based on past experience.”

Resources for Hiring a Chapter Administrator Available on the STAR Program page Sample list of job duties Sample RFP Sample contract

STAR Program

CFMA Speaker Program Anirban Basu Economic Updates Customized Per Region & Industry Classification James Benham Construction Technology How Drones, Sensors & Integrated Apps are Rewriting All the Rules Who Are Your Allies? The Big Cloud, Local Data Threats and Managing Risk in 2017 Charlie Kimmel Recruitment & Retention Employee Recruitment & Retention – A Unique Perspective Jim Schug Retention Industry Trends Hiring & Retaining the Right People Past, Present & Future: How Contractors Succeed & Which Trends Are Emerging for the Future Sally Spencer-Thomas Mental Health & Suicide Prevention Mental Health Promotion & Suicide Prevention: Breaking the Silence & Create a Caring Culture Five of the industry’s top speakers are ready to present at chapter events and Regional Conferences and, through CFMA, these Speaker Program services are offered at a discount. (STAR Program Fund Eligible)

CFMA Conference Speaker Program ERISA Fiduciary Risk Mitigation & Training Sam Henson, Lockton Retirement Services Advanced Session: Anatomy of a Surety Bond Claim-The Underwriter’s Story David Pesce CCIFP, Senior VP, Navigators Management Company How to Create an Organization of Highly Engaged Employees Who Think & Act Like Own Garrett Sullivan Employer Health Care Deconstructed: The Shifting Tectonic Plates Christian Moreno, Vice President Lockton Companies, Lockton Dunning Benefits Suicide Prevention Summit How to Guide is also Available Speakers to be Provided by CFMA Advanced Session - Work-Life Balance: Bringing Out Your Best at Work & Home Vanessa Kiley, President, Kiley+Co Direct from CFMA’s Annual Conference & Exhibition, these highly-rated sessions/speakers are available for chapter events and Regional Conferences. (STAR Program Fund Eligible)

Chapter Classroom Course Timeline Section I – General Info (8-10 weeks before) Create brochure to be sent to chapter for distribution and send to chapter coordinator for edits; email final copy to chapter coordinator for distribution Section II – Paperwork for Instructors (8 weeks before) Send User Agreement to each instructor and request Bio Sample E-mail Section III – Instructor Guides (6-8 weeks before) Create Instructor’s Letter Section IV – Workbook Mailing (2 weeks before) Email chapter coordinator asking how many workbooks they will need Sample E-mail Section V – Returned Material Record how many workbooks were returned

CFMA Chapter Classroom Courses (Price per attendee – STAR Program Eligible)

Chapter CPE Assistance Electronic CPE Delivery Services Provided Review of all NASBA Requirements Session(s) Online Setup Electronic Session Evaluation(s) E-mail to all Attendees Next Business Day! Electronic Certificates, Summary Session Evaluations and Online Repository for CPE

Chapter Blended Learning Available Programming for Chapter Blended Learning The BASICS of Construction Accounting A 360° View of Your WIP Work In Process: A Deep Dive and Advanced Perspective of WIP CCIFP Overview Seminar Financial Management Essentials for Non-Financial Managers and Construction Project Leaders Cash Management Series Treasury Management Series Contracts 101 Risk Management Construction Financial Manager Series These chapter blended learning recorded courses are available for chapter events. (STAR Program Fund Eligible)

Chapter Connection Program Connects you directly with CFMA’s Executive Committee Share concerns, challenges, and successes Communication of important events, resources, and ideas Connections finalized by the end of April Meet your connection at the conference

Chapter Summit Saturday, June 3 from 8:00am-2:00pm Opportunity to meet your peers from chapters across the country Hear from volunteers, just like you, facing similar challenges and how they are addressing them Open forum time to discuss the topics that are most important to you in your role as a chapter leader Meet and interact with the HQ staff dedicated to serving your chapter’s needs

CFMA at Spring Creek Each chapter can send an officer FREE of charge! No cost for registration Travel expenses will be reimbursed (roundtrip coach airfare, airport parking, transportation to/from airport) October 14-17 or October 18-21 Carefree Resort and Conference Center in Carefree, AZ

Membership Renewal & Recruitment Chapter dues collected by CFMA Headquarters Renewals CFMA HQ efforts The chapter’s role Recruitment Marketing collateral available from HQ Customizable “Top 5” benefits template for your chapter

Membership Builder Chapter demographic data Member information Member renewal data Information on past chapter members

Affinity Programs

Chapter Websites If someone went to your website would they think your chapter is inactive? Is your officer list current? This is not automatically updated by CFMA Are upcoming events listed? Are you directing members and potential members to your website?

Chapter Websites

Chapter Websites Let CFMA Headquarters know who your chapter’s website administrators should be, your website administrators can: Add chapter events to the chapter calendar Events will also appear on the main CFMA calendar Make minor changes CFMA staff can help with more difficult updates

Chapter Benchmarking and Awards One tool for awards and benchmarking Online submission Excel worksheet available to track information 5 tiers based upon chapter size Chapter of the Year Awards given at CFMA’s Annual Conference & Exhibition Benchmarking data shared with all chapters

Chapter Benchmarking and Awards

Chapter Showcases Chapter event to be shared at CFMA’s Annual Conference & Exhibition in June Submissions were due on March 31 12-20 Photos Write-up of the event Each Showcase will be about 90 seconds Share via Dropbox – cwasner@cfma.org

Construction Industry Alliance for Suicide Prevention

Alliance Members

Suicide Prevention Summits April 20 – Corona, CA (Inland Empire, Orange County, San Diego Chapters) April 25 – Grand Rapids, MI (Western Michigan, Lansing, SW Michigan Chapters) August 17 – Middle Tennessee Chapter Past Summits Valley of the Sun, Charlotte, Portland, Chicago

Suicide Prevention Chapter Meeting Topic Utah Northwest Ohio Central Ohio Middle Tennessee

Suicide Prevention Resources available for planning a summit or a chapter meeting on Construction Industry Alliance for Suicide Prevention web page Contact Cathy Wasner, cwasner@cfma.org

Suicide Prevention

CFMA Principal Partner Resources Welcome Letters from Viewpoint Construction Software and BKD CPAs and Advisors, LLP List of specific resources with the potential to assist you with: Should Your Organization Consider the Cloud? Closing the Gaps in your Accounts Payable Workflow Process Succession & Exit Planning for Business Owners: The Inside Story of Selling a Private Company Cybersecurity in the Industry

Regional Conference Support Regional Conference Support from CFMA’s Principal Partners $3,000 in support from Viewpoint and $3,000 in support from BKD Regional Conference Speaker Subsidy Reimbursement $500 reimbursement per speaking engagement for one of four speakers in the CFMA Speakers Program

Helping Your Chapter CFMA Headquarters can help with: Meeting notices and flyers E-blasts to surrounding chapters Sample meeting topics You can help CFMA Headquarters by: Providing your 2017-18 Officer, Board, Committee Chair list Keeping members contact information updated

FINAL THOUGHTS FROM THE CHAIRMAN Samantha Hutchison, CCIFP

QUESTIONS? Use the chat feature and we’ll answer them promptly in the order in which they were received.

THANK YOU FOR YOUR PARTICIPATION THANK YOU FOR YOUR PARTICIPATION! Please CONTACT CATHY WASNER AT 609-945-2432 OR CWASNER@CFMA.ORG with questions or FOR MORE INFORMATION.