Elementary SIS and ISIS Training Presented by: José Razo Michael Turner November 17, 2010

Getting to know each other … Name Location Title Experience with Elementary SIS

Objectives Elementary SIS – Blue Screen & Web SIS Log On/Off SIS menus, screens and fields Look up a student Enroll a student Student/Teacher data Data clean-up English Sentences Resources – Newsletters, Manuals

Logging in to SIS

ESIS Main Menu

Looking up a student Screen 0- District-wide Student ID lookup

Screen 1- Local student look up Enter student ’ s last name and press enter

Screen 10 – View student ’ s information

Screen Hunt Main Menu - Write the screen # where the information most likely can be found 1.locate an elementary student in LAUSD_____ 2.CST test results_____ 3.grandmother’s phone number_____ 4.ELD level_____ 5.immunization dates_____ 6.gifted_____ 7.labels_____ 8.suspensions_____ Report Menu 14 - Write the option # where the information can be found 1.a list of all students who entered since July 6_____ 2.list of students with their meal codes_____ 3.class roster separated by boys/girls_____ 4.paraprofessional report_____ Enrollment Information - Write the field # for each item-- use Screen last name_____5.ethnicity _____ 2.mother’s name_____6.street name_____ 3.room #_____7.brother’s name_____ 4.E date_____8.dad’s work address _____

Initial Screen Hunt Main Menu write the screen # where the information most likely can be found 1.locate an elementary student in LAUSD 0 2.CST test results 7 3.grandmother ’ s phone number 3 4.ELD level 6 5.immunization dates11 6.gifted24 7.labels15 8.suspensions22 Screen Hunt

Screen Hunt (continued) Report Menu 14 write the option # where the information can be found 1.a list of all students who entered since July list of students with their meal codes22 3.class roster separated by boys/girls 8 4.paraprofessional report 6

Screen Hunt (continued) Enrollment Information write the field # for each item-- use Screen 10 1.last name 1 2.mother ’ s name 24 3.room # E date 41 5.Ethnicity11 6.Street name6 7Brother ’ s name37 8.Dad ’ s work address34

ESIS Main Menu

Entering Accurate Student Data LAUSD

Student information should be uniform from location to location. Beachy Elementary Harding Elementary Arminta Elementary O’Melveny Elementary

When entering information, use NO Punctuation WRONG: 666 S. BEAUDRY AV. CORRECT: 666 S BEAUDRY AV Rule 1:

Data Entry Rules Rule 2: Junior (JR) and numerical designations (II, III, IV, etc.) are placed AFTER the _______ name. LAST CORRECT : JONES JR JOHN MARK JONES JR JOHN MARKWRONG: JONES JOHN JR MARK

Data Entry Rules Rule 3: MULTIPLE BIRTH DESIGNATIONS (TWIN) (TRIPLET) ARE PLACED AFTER THE ______________ NAME. MIDDLE

(TWIN), (TRIPLET) DESIGNATIONS ARE PLACED AFTER THE MIDDLE NAME. CORRECT: JONES JOHN MARK (TWIN) JONES JOHN MARK (TWIN) JONES JUDY MARIE (TWIN) JONES JUDY MARIE (TWIN) Last name First name Middle name

Data Entry Rules Rule 4: ONLY LEGAL NAMES SHOULD BE ENTERED ON THE STUDENT NAME FIELDS. DO NOT ENTER A _________________ AS A STUDENT’S LEGAL NAME. “NICKNAME”

DO NOT ENTER “ NICKNAMES ” AS A STUDENT ’ S LEGAL NAME. INCORRECT: JONES JOHN-JOHN JONES JUDY “MIFFY” JONES JUDY “MIFFY” CORRECT: JONES JOHN JONES JUDY

DO NOT ENTER “ NICKNAMES ” AS A STUDENT ’ S LEGAL NAME. WHERE CAN YOU ENTER A NICKNAME IN ELEMENTARY SIS ? Screen 2 – Student Information Screen. Field 4

DO NOT ENTER “ NICKNAMES ” AS A STUDENT ’ S LEGAL NAME.

Function keys-toggling At the Main menu type :E :ASU CONTINUE? (Y/N) ? Type Y for yes :INSTALLATION COMPLETED :GO

Hands-on Activity Your school ’ s alphabetical roster Screen 14, option 14

Enrolling Beaver Fever

Screen 10

Completing the Enrollment SCREEN 2 Field 57 and/or field 58 (If Asian or Pacific Islander, specify Ethnic Subgroup) Field 189 CA 1 st Public School Date Field 186 US 1 st School Date

SCREEN 3 Field 39 Parent/Guardian Language Note: P/G Language determines Language Report Card is printed Field 45 Parent Education Level Field 59 Do Not Release to Emergency contacts

Screen 11- Health Screen Field Dental Exam Date Field Results Field 147- Health Update Date

Connect-ED is the District's mass notification system, allowing schools to send customized messages to parents. General, attendance, and emergency notifications can be sent via or telephone call.

Screen 31 – Parent Notification Screen Field Enter notification and contact information for parent/guardian Field 1171 – If requested, enter notification and contact information for a second parent/guardian Connect-Ed

Transferring – Screen 13

Intervention – Screen 26

Screen 32 (E and L Changes)

Use Screen 32 to enter Room and Grade Level changes for continuing students during the school year (including Gen’l Ed & Special Ed). 1If a Continuing student returns to school after the opening day, update the E1 information on the first line of Screen 32. 2Room Change 3Grade Level / Change of Program (Special Ed to Gen’l Ed)

Screen 32- Students who L-OUT and return without attending any other school Example: A student is retired using Screen 13 as an L5 on 9/15/09. The student returns 9/29/09, without attending any other school. What to do? Answer: (1) Re-activate Student (Screen 16-Option4). (2) Check to see that information is removed on Screen 13 (L-info) (3) On Screen 32, the E-info and L-info should already be showing. Result: ISIS SMASR will appear as shown above. E Rm 3 Grade 5 L Rm 3 Grade 5

Student moving from Room 5 (as of 1/25/10) to Room 9 (E1 1/26/10)- Screen 32 E Rm 5 Grade 3 L Rm 5 Grade 3 E Rm 9 Grade 3

It ’ s time for a break! Security Reminder. Please Logoff Type OFF at the Main Menu Click on File and Exit

TYPE: ESIS.LAUSD.NET

Entering Clean Teacher Data Room Teacher List

Hands-on Activity Your school ’ s Teacher roster Screen 14, option 4

Screen 16, option 2

Very Important!

Hands-on Activity Your school ’ s Teacher list- Detailed Screen 14, option 5

Screen 16, option 2A

Data Tips Data entry tips for addresses

Crystal Ball *** STUDENT ENROLLMENT SCREEN ***

English Sentences

Sentence to make sure you have contact information SORT XXXX WITH NO 29 BY NAME NAME GRADE ROOM (N)

Preventing Blank Mailing Labels. Let ’ s look at your report.

English Sentences Verbs LIST – Displays the selected data SORT– Displays the selected data output in item order COUNT– Counts the number of items for a specific condition

Hands-on Activity Students sorted by Grade with enrollment information At the Main Menu type :E :SORT XXXX WITH GRADE = "0" BY 40 BY 41 NAME GRADE ROOM Note: Field 40 (E-Code), Field 41 (E-date) XXXX (Your location code)

SIS / ISIS Resources LAUSD homepage Employees ESIS / SOAR Elementary SIS Website Or type the URL

TYPE: ESIS.LAUSD.NET

Elementary SIS LINKS

TRAINING AND SUPPORT

Publications

Employees Homepage

The End Thank you for coming!