Administering & Proctoring NYS Assessments 2016 Liane Benedict ~ Instructional Support Services

Changes for the 2016 Grades 3-8 ELA & Math Tests  Grades 3-8 ELA & Math Tests will be untimed. Students are to be given as much time as needed within the confines of the school day.  Math reference sheets for Grades 5-8 will be printed as stand-alone documents.  All test questions in ELA Books 2s and 3s and Math Book 3s will be released shortly after the scoring window has ended.  The number of items for both ELA & Math are reduced for this year.  Grades 3-8 ELA & Math Tests will be untimed. Students are to be given as much time as needed within the confines of the school day.  Math reference sheets for Grades 5-8 will be printed as stand-alone documents.  All test questions in ELA Books 2s and 3s and Math Book 3s will be released shortly after the scoring window has ended.  The number of items for both ELA & Math are reduced for this year.

ELA & Math Exams ~Estimated Times  Although untimed, the following estimates have been provided:  ELA Grade 3 & 4, estimated minutes per session  ELA Grades 5-8, estimated minutes per session  Math Grade 3 estimated minutes for session 1 & 2, for session 3  Math Grade 4 estimated minutes for session 1 & 2, for session 3  Math Grade 5-8 estimated minutes for session 1 & 2, for session 3  Although untimed, the following estimates have been provided:  ELA Grade 3 & 4, estimated minutes per session  ELA Grades 5-8, estimated minutes per session  Math Grade 3 estimated minutes for session 1 & 2, for session 3  Math Grade 4 estimated minutes for session 1 & 2, for session 3  Math Grade 5-8 estimated minutes for session 1 & 2, for session 3

Untimed Tests ~ Additional Notes  Students who finish their test before others may check their work  Once students finish working & checking tests, materials are collected by the proctor  Students may be permitted to read at the discretion of the school.  No talking or other school work is permitted  Once all students are finished, proctors may end the session  Students who finish their test before others may check their work  Once students finish working & checking tests, materials are collected by the proctor  Students may be permitted to read at the discretion of the school.  No talking or other school work is permitted  Once all students are finished, proctors may end the session

Important Notes  Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level  Test booklets must be administered in sequential order and on assigned dates  Materials must be collected from testing rooms as soon as the session is completed  Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process  Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level  Test booklets must be administered in sequential order and on assigned dates  Materials must be collected from testing rooms as soon as the session is completed  Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process

Test Security Responsibilities  Teachers & proctors may not discuss exam items or other specific exam content online via or listserv or through any other electronic means  Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration  Test booklets may not be opened prior to exam administration  Teachers & proctors may not discuss exam items or other specific exam content online via or listserv or through any other electronic means  Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration  Test booklets may not be opened prior to exam administration

Test Security ~ Proctors  Receive training in administering exam sessions properly and securely  Review Teacher Directions  Understand security requirements before administering  Read any scripts and directions prior to exam administration  Administer during the assigned testing window  Receive training in administering exam sessions properly and securely  Review Teacher Directions  Understand security requirements before administering  Read any scripts and directions prior to exam administration  Administer during the assigned testing window

Test Security ~ Proctors  Prepare a secure testing environment  Provide required materials  Prevent the use of unapproved materials  Review, comply with and sign Deputy & Proctor Certification  Follow procedures for Testing Accommodations for Students with Disabilities  Prepare a secure testing environment  Provide required materials  Prevent the use of unapproved materials  Review, comply with and sign Deputy & Proctor Certification  Follow procedures for Testing Accommodations for Students with Disabilities

Security of Exam Questions  Do Not:  Leave materials unattended while administering exams  Read, reveal, review contents of the exam materials at any time  Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying  Remove exam materials from the school without authorization  Read, review or change student responses  Do Not:  Leave materials unattended while administering exams  Read, reveal, review contents of the exam materials at any time  Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying  Remove exam materials from the school without authorization  Read, review or change student responses

Secure Test Environment  Make sure room is well lit, ventilated and quiet  Reduce noise and interruptions  Place “Do Not Disturb” signs on exam room doors  Clear desks, shelves, under desk areas etc. of all books, papers and other materials  Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested  Make sure students are visible to the proctor at all times  Have a clock in sight of students  Make sure room is well lit, ventilated and quiet  Reduce noise and interruptions  Place “Do Not Disturb” signs on exam room doors  Clear desks, shelves, under desk areas etc. of all books, papers and other materials  Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested  Make sure students are visible to the proctor at all times  Have a clock in sight of students

Unauthorized Materials  Students may not use any unauthorized notes, printed materials, scrap paper or tools  Communication devices are prohibited in the exam room:  Cell phones, iPads, tablets, eReaders, iPods,  Headphones, headsets  Any audio or video recording devices  Any use or possession of these devices during testing must be reported to the school principal  Students may not use any unauthorized notes, printed materials, scrap paper or tools  Communication devices are prohibited in the exam room:  Cell phones, iPads, tablets, eReaders, iPods,  Headphones, headsets  Any audio or video recording devices  Any use or possession of these devices during testing must be reported to the school principal

Calculators & Other Math Tools  Grade 3 – Ruler for all 3 days  Grade 4 – Ruler & protractor for all 3 days  Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days  Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3  Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3  Grade 3 – Ruler for all 3 days  Grade 4 – Ruler & protractor for all 3 days  Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days  Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3  Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3

Proctoring ~ Aid To Students  No interpretation or explanation of test questions  No review or commenting on student responses  In response to student inquiries, proctors should advise students to use their best judgment  Assistance only on the mechanics of taking exams such as where to bubble or write responses  No interpretation or explanation of test questions  No review or commenting on student responses  In response to student inquiries, proctors should advise students to use their best judgment  Assistance only on the mechanics of taking exams such as where to bubble or write responses

Proctoring  Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place  Make sure students are recording answers on the answer sheet, not in the exam booklet  Point out if one or more answers have been left blank or more than one answer bubbled in for a question  Temporary absence  Must be accompanied by a proctor  Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place  Make sure students are recording answers on the answer sheet, not in the exam booklet  Point out if one or more answers have been left blank or more than one answer bubbled in for a question  Temporary absence  Must be accompanied by a proctor

Proctoring  Evacuation of the building  Student cheating  If suspected, provide a warning  If it continues, report to the principal  Illness during the administration  Excuse until well enough to continue  Estimate time missed and allow for that time to complete the test  Closely monitor to ensure that student only continues in part of exam not complete  Complete as long as make up period has not ended  Evacuation of the building  Student cheating  If suspected, provide a warning  If it continues, report to the principal  Illness during the administration  Excuse until well enough to continue  Estimate time missed and allow for that time to complete the test  Closely monitor to ensure that student only continues in part of exam not complete  Complete as long as make up period has not ended

Please Note…  Misadministration and/or irregularities in administration must be reported to the principal

Quality Control 3-8 Exams  Be sure to document refusals, absences and other important information on the daily roster  Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets  Be sure to document refusals, absences and other important information on the daily roster  Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets

Further Information  Further information regarding NYS Examinations can be found in the School Administrator Manual for 3-8 ELA & Math and the Directions for Administering Regents Examinations

Questions?  Liane Benedict    Liane Benedict  