1. Spring 2011 End-of-Course Mathematics Exams Proctor Training Jack B. Monpas-Huber, Ph.D. Director of Assessment & Student Information Shereen Henry, M.Ed. P-12 District Mathematics Specialist Last updated: 5-18-11

2. Test materials provided Class rosters Ruler / protractor Glossary Mathematics Formula Sheet Trigonometric Table Allowable Tools / Calculator Policy Test booklets No scratch paper – graph paper is included within the test booklet

3. Who takes what Grade 7*Grade 8*Grade 9Grade 10*Grade 11**Grade 12** State math assessment graduation requirement Algebra EOC Geometry EOC Algebra EOC Geometry EOC One EOC Pass state exam OR CAA Option OR 2 math credits post 10 th Pass state exam OR CAA Option OR 2 math credits post 10 th Currently taking Math Skills --Year 1 MakeupYear 1 Makeup** Currently taking Algebra I Algebra EOC Grade 7 MSP Algebra EOC Grade 8 MSP Algebra EOC Algebra EOC** Currently taking Geometry Geometry EOC Grade 7 MSP Geometry EOC Grade 8 MSP Geometry EOC Geometry EOC** Currently taking Algebra II or above Year 1 Makeup Grade 7 MSP Year 1 Makeup Grade 8 MSP Year 1 Makeup Year 1 Makeup** *All students must test per AYP requirement. **State test only necessary if student has yet to meet state math standard

4. District schedule for EOC Absenteeism If B day students are absent for Parts 1 and 2, can make them up on A Day Testing must be completed within the first week

5. Test security State laws governing All test content is confidential and secure. No part of any test content may be reproduced or transmitted in any form by any means. Ensuring test security 1.Test material must not be revealed to students prior to testing 2.Students must not be given inappropriate assistance that lead the students to the correct answer, materials on the walls or blackboards that assist students in finding correct answers, or explanations that lead the student to the correct answers 3.Test material has to be maintained in a secure manner before, during, and after administration

6. Responsibilities of test proctors Attend all required training sessions and read all assigned training materials required for each assessment Provide a positive test taking environment Administer assessments according to the Directions for Administration manual and any supplemental materials provided by your district and OSPI Ensure that assessment documents are given only to the student identified in the coding Maintain confidentiality concerning secure assessment content (i.e., questions, passages, performance tasks and individual student results) Document and report any testing irregularities/breach in test security to school or district assessment coordinator Complete a Test Security Assurance Form

7. Calculators Not required Students should be thoroughly familiar with calculator they plan to use on assessment Need access to the following functions: Exponents Square root Cube root (for all EOC exams) Trigonometric functions (for Geometry) Proctors must clear memory before and after each testing session. If calculator cannot have its memory cleared, or be enabled in Press-to-Test mode prior to test administration, the calculator cannot be used. Students may not bring stored examples into the testing environment, access programs during testing or take test questions out of the classroom

8. What can be on the walls Remove or cover anything on the walls that may help students answer questions The following are permitted: Simple number line no fractions, decimals, marking of prime and composite numbers Glossaries for Non-Mathematics terms* Mathematics Formula Sheet* Trigonometry Table* *Provided with, or included within, testing materials

9. Proctoring basics No cell phones Cell phones, iPods, and other communications devices transmit information, capture images and disrupt testing. They must be turned off and kept out of view and out-of-reach during testing. Use of cell phones during testing will result in an irregularity and possible invalidation It is important that staff establish and communicate this policy to students Monitoring Monitor students and watch for the following: Be sure students are following the directions given at the beginning or the session (you may reread the directions to the student, if needed) Be sure students are using only authorized tools Watch for use of cell phones or other electronic devices

10. Proctoring and student work completion NOT OK Proctors must not... Point out incorrectly answered questions Point out questions that have not been completed Examine a student booklet, find it incomplete, and direct student to complete it Read test questions to students (except as necessary to administer assessment or if it is an allowable IEP or ELL accommodation) OK Proctors may... Encourage students to do a thorough job and check for completeness BEFORE the students turn in their booklets WITHOUT proctors checking student booklets

11. Reporting a perceived error If there appears to be an error on the assessment, instruct students to complete that section of the assessment. Do not attempt to provide your own remedy. The state will provide a remedy if needed for all students in the state. Assure students that items proven to contain errors will not affect their score Contact the SAC and or DAC. The DAC will contact the OSPI Assessment Operations office For security reasons, DO NOT copy the problem, share with colleagues or transmit the information via e-mail, photocopying, or text messaging

12. Documenting irregularities – individual What to do Consult your School Assessment Coordinator (SAC) and/or Dept. Head regarding all irregularities Document the testing irregularity on the front cover of the student booklet in the “Notes: Proctor/Coordinator Use” box also located on the front cover of the test booklet Complete a Testing Irregularity Report What’s an individual irregularity?

13. Documenting irregularities – group What’s a group irregularity? Allowing, participating in, assisting in or encouraging any unauthorized access to secure test content (i.e. test booklets, accommodated forms, online test questions, etc.) prior to, during, or after testing Disclosing any portion of secure test materials or disclosing secure test content with students, teachers or other educators before, during or after testing Leaving in view of students, materials other than those noted in the Assessment Coordinators Manual and Directions for Administration Manuals Providing student access to tools or materials not allowed for that test Failing to follow all directions pertaining to the administration of a test as specified in the Directions for Administration manual. This includes failure to clear the memory of calculators used on a test as directed in the manual Providing accommodations not documented on the student’s IEP, 504 or ELL plan or providing accommodations that are not approved in the Washington State Accommodations for State Assessment Guidelines Reviewing student work in the test booklets Attempting to artificially inflate the scores of students Unforeseen interruption in test administration Failing to return all test materials in your supervision

14. Documenting irregularities – group What to do Consult your School Assessment Coordinator (SAC) and/or Dept. Head regarding all irregularities Document the testing irregularity on the front cover of the student booklet in the “Notes: Proctor/Coordinator Use” box also located on the front cover of the test booklet Complete a Testing Irregularity Report Indicate test proctor name, student name and SSID number, when applicable Check type of irregularity Describe event and actions Attach supporting documentation