A leap ahead... Darren Kearney Don Miller Ilya Pinchuk

Topics Current Exchange Environment Introducing Office 365 Migration Process Timeline Getting Ready for Office 365 Additional Information

Current Exchange Implementation Exchange 2003 – , calendaring, contacts, & tasks Mailbox quota (1GB with no charge) – Anything over 1 GB has a charge mailboxes

Current Exchange Implementation Why do we need to move now? – End of life for the hardware – End of support for the version of Exchange – Does not meet the growing needs of the community – Not compatible with newest versions of Outlook (Office 2011/2013) – Connection issues on some mobile devices

Current Exchange Implementation Why not replace the current infrastructure with a replacement onsite Exchange system? – Cost – Will require future replacement – Set in time (no new features) – Limits the quota space we could provide – We would have to continue to support two systems on campus (employee & student)

Introducing Office 365 What is Office 365? Welcome to the cloud Office 365 is an fast, secure, modern, cloud-based and calendar system developed by Microsoft.

Office 365 and NetID A note on your NetID – The University of Idaho will retain control of NetID passwords – Microsoft will not know your password You will not have to set a new password (unless it is expired!)

Why Office 365? Secure – redundancy systems, constant backups means your data is safe Modern – constant updates ensure security and functionality with new software Feature rich – office web apps, webspace, web access; Office 365 is more than just

Why Office 365? Collaboration – Built in tools such as IM, Lync, video conferencing allow unprecedented ease in collaboration Scalable – easy management for future growth at the University of Idaho Flexible – works with a variety of clients such as Outlook 2011/2013; integrated web access

Mobile – support all modern mobile devices, phones and tablets Familiar – same great Outlook format and functionality; and your students are already on it! Why Office 365?

Rollout features Increased quota - Current quota will increase to 25 GB Microsoft Office compatibility - Office 2011 for mac and Office 2013 will work! More efficient calendaring - Schedule meetings with students, manage your calendar workflow easier

Rollout Features Modern client support – Office365 supports Outlook 2011 for Mac and Office 2013 Web Access – Outlook Web App is compatible with all major browsers on major platforms Lync integration – Instant messaging, voice and video chat capabilities built in, Presence

The big picture – Moving more than 3 terabytes of data – accounts – and we plan to complete the migration 5 times faster The migration 2007 migration: A trip to the moon 2013 migration: A trip to Mars

Before the migration Look for our messages Visit the Migration Web Page – Talk to us! – – (208) 885-HELP (4357)

Notices Your account will be migrated on…

Notices You have used (???) in the past 90 days – iPhone – ActiveSync (Android) – Entourage – POP/IMAP

What will the migration look like? Outlook Outlook Web Access (OWA) Mobile Phones – iPhone – Android Other Clients – POP – IMAP Entourage

Outlook What to expect… – No changes in functionality – Simple restart …if the application is open

Outlook Before – Check your permissions – Upgrade to Outlook 2010, if possible During – Sit back, relax After – Send some – Re-check your permissions

Outlook What you might see during the migration…

Outlook How to fix it… – Restart outlook Welcome to the Cloud…

Outlook What you WILL see! Use your full address to logon

Outlook Web Access (OWA) What to expect… – Web address WILL change Old = mail.uidaho.edu New = owa.uidaho.edu – Completely new interface

Outlook Web Access (OWA) Old…

Outlook Web App (OWA) New!

Outlook Web App (OWA) Warning! – You cannot access the new OWA until after your account has been migrated. – Once your account is migrated the old mail.uidaho.edu OWA cannot be accessed.

iPhone Warning: you will need to update your configuration.

iPhone What you will see…

iPhone How to fix it…

iPhone Warning! – You may need to remove the existing “UI ” profile if your account settings are grayed out. – Specific instructions will be sent to users identified as having used an iPhone in the past 90 days.

Other Clients Android – Update Server Addresses – Delete and Recreate Corporate Sync POP/IMAP – Change server names Entourage – Upgrade to Outlook 2011?

Timeline Early Adopters – ITS will move mid March University of Idaho Accounts – Migration will begin in April – Moves will be done by department A refined timeline will be made available –

Getting ready for Office 365 What are the major differences? How can I ensure I have a smooth transition? Changes after the migration

Differences Outlook 2003 – will not longer be supported. New website to remember – web app located at Calendar speed – Calendars may have a slight decrease in speed Inbox size – performance will degrade as the size of the inbox increases.

A Smooth Transition Review Size and amount – Remove attachments over 25MB Start using folders outside the inbox Learn to search effectively Update any computers that still have outlook 2003

A Smooth Transition Please read all s from ITS and encourage others to do so as well Get in the habit of using your full address to log into your now Talk to us

Mobile devices - will need to be reconfigured IMAP and POP users - will need to reconfigure their clients Special devices – -enabled printers or copiers may need to be reconfigured Permissions – Calendar, delegate permissions may need to be manually updated Junk – Junk mail will show up in your junk e- mail folder Changes after the Migration

Additional Information help.outlook.com To learn more about Office 365 visit the product website. –

Thank you! Contact us at: – – – TLC 128