Finished Goods Purchase Order Entry RLM System

Finished Goods Purchase Orders FGPOs are the orders Jordache places to the factories that produce the garments FGPOs to all Factories are entered by Jordache NY NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.

Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the RLM System These are the primary RLM icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and Password here Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive. Sign On

Click the check (or hit the Enter key) to proceed Welcome

Enter “01” in the Company field If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK Select Application Enter the application number for the menu or click the correct button in the menu at left Enter the application number for the PO menu or click the correct button in the menu at left

Click “Entry functions” to enter a new PO FGPO Menu

Click “Enter/Maintain Finished Goods Purchase Orders” FGPO Entry Menu

Enter the Division Number here To Select a Division click this icon: Double-Click the correct division, enter the number or click the line and click Select Division

For a new PO enter the Factory number in the “Maker/Contractor” field Enter the “Plant/Warehouse” number here Create New FGPO

To Select a Factory click the icon Double-click a Factory to select it, or single- click and hit the button Select Factory

Search Factory (Contractor/Vendor) To search, start typing the factory name and hit enter to search the list You may also enter or click to search by Contractor Type… Or by Country

To Select a Plant click this icon: Double-click a Plant to select it, or single- click and hit the button Select Plant

Enter the User PO number (found in the PO Book) Select the type of PO: 1 st Quality (default selected), 2 nd Quality, 1 st Quality Leftovers (Odds) The PO Type is automatically filled in (and determines the type of Cost Sheet used) Enter FGPO Header: User PO #

Enter FGPO Header: User PO # (Div. 46) Note: For Ditto FGPOs produced at JRA Yucatan you must change the PO Type to a JRA Yucatan-specific one so the correct cost sheet will be used. Double-click a JRA Yucatan PO Type to select it, or single-click and hit the button Click into this field and hit F21 (Shift-F9) to bring up a list of Div. 46 PO types

The “Country of Origin” is automatically filled in (based on the Factory location) The “Maker #” is automatically filled in (based on the Factory selected) To change the Ship. Mode type in or click the Enter FGPO Header: Country, Ship. Mode

The Vendor # must be changed: Type in or press the F21 key (shift-F9) to select Edit Vendor Number Double-click a Vendor to select it, or single-click and hit the button

Vendor Numbers (MG Macao): For Owned Factories: JAR Morocco, AJICO, JAR Kenya, JRA Yucatan and all Non-Owned Factories (MG Macao for Ditto): For JRA Yucatan when Division is xx (MKLEN): For (JRA?) Madagascar (MG Overseas Ltd.): No longer used, may be on old FGPOs.

The Agent # is automatically filled in based on the Factory To change the Agent click the Double-click an Agent to select it, or single-click and hit the button Select Agent

Enter the Tagging information if necessary. To view the available options, click the icon Enter the ETD here (MMDDYY) Enter the Total Ordered (required) Enter FGPO Header: Tag, Total, ETD

Enter Packing Instructions in the “Pk. Instr.” field If necessary, enter Special Instructions in the “Sp. Instr.” fields (max. of 3). Enter FGPO Header: Instructions

If necessary, click here to enter “PO Additional Information” PO Additional Information

PO Additional Information (cont.) Enter “PO Additional Information” in these fields Click “Update” when finished

Click the check or hit Enter to continue Enter FGPO Header: Finish

Enter FGPO Details: Season, Style Enter the season and year in these two fields. Example: F 05 for Fall Select with the Select the Style using one of the icons

Select Style Double-click a Style to select it, or single-click and hit the button Notice that there are separate styles for Prepacks and for 00A (Open Stock)

Enter FGPO Details: Ins/PP The Style, FabWash and Color are put into the fields Select the Ins/PP using the icon

Select Ins/PP If you chose a Prepack style, select the Prepack code. There may be more than one. Note the number of units If you chose an Open Stock style, select the *N code.

Enter FGPO Details: Quantity Enter the quantity ordered for this style If you chose a Prepack style, the quantity Ordered must be a multiple of the number of units in the Prepack.

Enter FGPO Details: Prepack Style Click the check mark (or hit Enter) to continue

Enter FGPO Details: Open Stock Style If you entered an 00A style, enter the breakdown by size in these fields. Note: The total of the breakdowns must equal the number Ordered for this style – see slide 26

Review FGPO Details Click here to “Add a New Line” – add a style to the FGPO If finished, click the Balance icon (or hit F9)

You may also click this button or hit the F9 key to Balance When finished, click here to Balance the PO Balance

Out of Balance Click “Continue” to return to the PO details an edit the numbers. See slides xx-xx If the total entered by style does not equal the total on the PO header (see slide 19), you will see this screen

Balance (cont.) Click “Continue” to finish balancing the FGPO

What Happens Next The FGPO is added to the Owned Factory (or for non-Owned Factory FGPOs, to the Vendor: MG) for costing You will be able to make changes to the FGPO as long as costing has not been started

Edit FGPO To edit an FGPO, enter the “Division #” and the “User PO #” here. “(System) Purchase order #” is not needed Click the check or hit OK to continue

Click here to change the Plant (Warehouse) Double-click a Plant to select it, or single-click and hit the button Change Plant

Click here to Change Maker/Manufacturer Edit FGPO Header Note: To change the Maker once the cost has already been Approved you must first Reject the cost, enter a new FGPO, then cancel the original FGPO.

Select New Factory Current Factory is here To Select a new Factory click this icon: See slides for instructions for selecting a new Factory (Vendor/Contractor)

The new Factory appears here Click “Change” (F13) to accept the new Factory Accept New Factory

Edit Existing Style Line Right-click on a line to show Options… Or type in the LN# (line #) of the style and hit Enter… 0001 Return to slide 29 for Prepacks, slide 30 for Open Stock And left-click “Change Line”

Balance after Edit You may also click this button on any of the FGPO screens or hit the F9 key to Balance When finished editing you must Balance the PO

Balance after Edit: Mark as Changed Make sure “Changes were made” is checked Check here to print the FGPO You may change the Outq here Click “Continue” to finish balancing the FGPO

Balance after Edit: Reason Code If “Changes were made” you must enter a Reason. Use the icon to select from a list… …Or enter a description of the change here Click “Update” to finish

FGPO not Balanced If you have viewed or edited an FGPO without balancing it, you will see this warning when you next sign on to the system The system will bring you directly to the FGPO that needs balancing when you click the check or hit Enter