1. Page 1 Billing Drop Shipments RLM System

2. Page 2 Drop Ship Billing Drop Ship billing is very similar to Outside Contractor Billing, except that billing is done to a specific Bates number, not an FGPOOutside Contractor Billing Therefore, before billing can take place the customer’s order must be received as inventory In addition, if the quantity of units being billed is greater than the available units you must contact Order Entry and have them increase the order quantity to allow for the billed units (Skip to Main Menu)Skip to Main Menu

3. Page 3 Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

4. Page 4 Using the RLM System These are the primary RLM icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

5. Page 5 Enter your User ID and Password here Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive. Sign On

6. Page 6 Click the check (or hit the Enter key) to proceed Welcome

7. Page 7 Enter the company number in the Company field If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK Select Application Enter the application number for the menu or click the correct button in the menu at left Enter the application number for the Billing menu or click the correct button in the menu at left

8. Page 8 Billing Entry Screen Enter the security ID assigned to you by MIS (usually your initials) Enter the Bates number in the Control number field or click the icon to select from a list Enter your security ID for Picker and Packer IDs as well Click OK

9. Page 9 Control Number Selection If you clicked the icon, this window appears Type the Account number and press the Enter key to search by account Type the Customer PO number here and press the Enter key to search (you may need to add two zeroes to the start of the number) Double-click on a line to select it and return to the initial screen Click OK

10. Page 10 Billing Header Entry Enter the invoice (today’s) date here Enter the total dollar value being billed (no decimal point). You can skip this and come back later Verify all the information on the header against the order Enter or update the routing number Enter the number of units being billed Click OK

11. Page 11 Billing Detail Lines The system will now display a list of styles on the order being billed. Each style and color combination has its own line If all the pieces on the order are being billed, you may simply Balance and Print the order (F9 key) If any style/color is shipped in a quantity different from the ordered quantity, follow the instructions on the next slides to adjust the billing information.

12. Page 12 List of Styles to Bill Enter “S” in the “Sel” column to adjust the quantity being billed Click OK If any line is not to be billed at this time, enter “D” in the “Sel” column 000063

13. Page 13 Adjustment of Units Billed (Prepacks) Click OK To adjust prepacks you must enter the total pieces shipped (billed) for that style/color 000063 Note: If the quantity of units being billed is greater than the ordered units, you must contact Order Entry and have them increase the order quantity.

14. Page 14 Adjustment of Units Billed (Open Stock) …as well as the individual size quantities being billed for that style/color. Note: The sum of all the pieces by size must equal the value in “Pieces Shipped.” Click OK 000063 To adjust 00As you must enter the total Pieces Shipped (billed)…

15. Page 15 List of Styles with Back-ordered Quantity The “NO-SHIP” line indicates that a quantity has been removed from the original order amount Click “Balance/Check Credit” to complete and print the billing 000063

16. Page 16 Balance Click OK to return to the header If everything balances, the system will return to the billing start screen. If your pieces or cost are out of balance you will see this screen:

17. Page 17 Uncompleted Invoice If you exited an invoice without balancing it, the next time you enter the program, you will receive this message Click “Continue.” The uncompleted invoice will appear

18. Page 18 Deleting a Billing Session (if necessary) Click the “Cancel Invoice” button Click OK to continue working with the invoice Click “Delete” to remove the billing information