January 8, 2013 AGENDA 7:00 - Welcome 7:05 - Treasurer’s Report 7:15 - One to One Computing 7:35 – Principal Time 7:45 – Teacher Time 7:50 – PTA President Time Next Meeting – February 5, 2013

Lees Corner PTA Treasurer’s Report

Committee Results Hallowingo Updated Netted $3,455 compared to an expected $3,700. December brought in another $344 for the silent auction. Hallowingo ResultsActualBudget Tickets1,955 50/50287 Silent Auction1,191 Bake Sale472 Donation40 Hallowingo Income3,9455,000 DJ(350) Other Exp(140) Hallowingo Expense(490)(1,300) Net Margin3,4553,700

Committee Results Book Fair May 2012 Budget did not any income or expense for Book Fair. Benefitted from a $277 donation from El Fresco and $184 from Reason to Write. Covered the PTA “prizes” donation. Book sales netted an additional $428. Total PTA benefit $639. Book Fair ResultsActual Budge t Book Fair Income6,592 Upfront Cash(200) El Fresco "Donation"227 Reason to Write Donation184 Scholastic Expense(2,716) Lees Corner Share(3,448) Net Proceeds to PTA6390

Budget Analysis BUDGET GAP ANALYSIS Thru 11/30/2012 PTA Dues/Donation Overbudget2,673 School Supplies Income95 Hallowingo Gap(589) Pending Silent Audition Pymts??? Spirit Wear Gap(3,194) Estimated Gap(1,016) Off System FundsTo Date Allocated to Field Trips Expenses (budgeted $5500) Dining Out Night (Chik Fil A)811 Grocery Receipts (Target & Giant) ($2000 budgeted)782 Total1,5935,500 Incoming FundsExpectedBudget Box Tops Income9921,400 Completed activities are funding on par with expected cash generation Dining Days have been very successful with 2 remaining events plus Scoop Nites Large number of budgeted expenses that can be re-evaluated as we proceed through the year. Original May 2012 Budget included a $2,307 gap. BUDGET GAP ANALYSISThru 12/31/2012 PTA Dues/Donation Overbudget2,753 School Supplies Income95 Hallowingo Gap(145) Spirit Wear Gap(3,194) Book Fair Net Income639 Estimated Gap147

Detailed Results 7/1/2012 thru 12/31/2012

Receipt of membership dues and donations at the beginning of the year have us in a cash positive status.

Detailed Results Expected Income & Remaining Expenses Cash on hand and future income will fund remaining budgeted expenses of approximately $17,823. Note: Field Trip Expenses has been netted against received off system funds ($5,500 minus $1,593)

Other Items Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box. Please put any cash in the school safe (Ruth in the Office manages the safe). I generally check the boxes on Mondays during “cello transport”. Please submit any outstanding expense reimbursements for completed events as soon as possible.

QUESTIONS?

Updates Events –Dining Days McSpirit Night at Greenbriar McDonald’s Jan.16&17 –Movie Night – February 8, 2013 –6 th Grade Basketball – March 2013 –TrackAThon – May 2013 Committees –Book Fair – successful Book Fair managed by the PTA –Box Tops – kicking off Box Tops drive for Winter/Spring –Cafeteria Cleanliness – starting to purchase baby wipes –Directory – v2.0 with new families coming February 2013 –Lego Robotics – accepting applications for Little Einsteins program –School Spirit – preparing for Spring spirit line –Teacher Appreciation – Chick Fil A lunch for staff in December –Ways and Means – beginning discussion for Boosterathon

Volunteers Needed Chairpersons Needed –Nominations Chair –Grounds Beautification 2013 Volunteers for Events –Movie Night –6 th Grade Basketball –TrackAThon