Role of E-Registration and E-Cadastre – Case of Georgia Ekaterina Meskhidze Head of International Relations Division National Agency of Public Registry, Georgia 4 March, 2010 Baku, Azerbaijan B

Development of E-Governance Development of IT has led to the growth of the e-society The use of information technologies for improvement of customer service and more efficient and transparent functioning of the system National Agency of Public Registry (NAPR) – First public authority introducing e-governance principles in Georgia NAPR activities toward development of e-registration and e-cadastre

NAPR – Reasons for Development of E-Registration and E-Cadastre System To meet increasing demands of ordinary customers and entities involved in property market Ensure easy access to NAPR services and property-related data introduce one-stop shop increase efficiency, transparency and effectiveness of NAPR operation

NAPR – Development of E-Registration and E-Cadastre System Creation of the unified electronic database Establishment of the unified computer network connecting all territorial registration offices of NAPR Development of web-based software (for registration of applications and rights, liens and encumbrances, etc.)

NAPR – Development of E-Registration and E-Cadastre System Offering customer e-filing of applications, electronic update of abstracts, etc Providing easy access to the NAPR electronic database via internet Direct access to the databases of other entities, like Civil Registry (for verifying identity of the applicant); notaries (for verifying certain documents), etc.

Legal Framework for Development of E-Registration and E-Cadastre System Legal Documents allowing NAPR to receive electronic applications and issue legally binding e-documents (without seal and signature of a registrar): Law of Georgia on Public Registry Instructions/Regulations on Public Registry, approved by Order of Minister of Justice Weak legal framework for regulating the issues concerning ICT use, database security, etc.

- Web-Based Software In-house developed web-based software for: Registration of Applications and Rights; Lien and Tax Lien/hypothec Registry; Pledge Registry; BTI Archive Cadastral Data Company Registry

Online Application and Renewal of Abstract

Output AbstractCadastral Plan

Databases at NAPR Cadastre Database Cadastre Codes External Users Internal Users Registration Database

Registration Procedure

E-Processing of Cadastral Data Centralized processing of cadastral data via internet Data storing/processing using ESRI ARCGIS software GIS operator inserts data in SDE server, makes situational map, exports it in PDF format and uploads it on PDF servers.

Cadastral Data Processing Registration office Authorized user Bank Registration office Authorized user Bank Information is handed over Information is handed over Information is submitted via internet Information is submitted via intranet Notary Physical person

Simplified Registration Service Electronic application and receipt of the abstract from Public Register, cadastral plan and the other documents related to an application (without seal and signature) Electronic submission of the registration documents by the authorized users Availability to register an immovable property located in the cities connected to the unified centralized network of NAPR, without visiting registration offices of those cities Electronic receipt of documents about Lien and Tax Lien/hypothec Registry; cadastral map of Tbilisi and documents from BTI Archive Reduced registration procedure steps and term

Increased Availability of NAPR Service Providing equal, open and transparent access to land-related information for all land-market participants Decentralization of customer service Access to NAPR database through the web-based software Introduction of new services

Support to Property Market Development Close cooperation with entities involved in immovable market development, like banks, real estate agencies, notaries, etc. Most of them currently are authorized users of NAPR web-based software and partner organizations of NAPR Support to the activities of authorized users (partner organizations) Banks – Distance registration of Hypothec

Other Benefits of Current System Transparency Interoperability with other Entities Monitoring Friendly User Access and Flexibility Remote Processing and data Stability

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