1. Institutional System of Immovable Property Registration in Lithuania
State Enterprise Center of Registers
Institutional System of Immovable Property Registration
in Lithuania
Kestutis Sabaliauskas,
Director General
State Enterprise Centre of Registers
Workshop
Institutional system guaranteeing rights on property,
Tbilisi, Georgia, 11-12th of May, 2006

2. Present institutional system and area of its responsibility
Subjects
Historical development of Institutional System of Immovable Property Registration
Present institutional system and area of its responsibility
State Enterprise Center of Registers, its functions
System of Cadastre and Registy of immovable property
Development of e-services

3. Stages of Institutional Development
1992 – Establishment of the State Enterprise for development of central bank of registration of land parcels and the rights on them
1995 – Establishment of districts administration for improved land administration (10)
1997 – Establishment of the State Enterprise Center of Registers and introduction of integrated system of Registration of immovable property and the rights on it
– Introduction of mass computerized valuation
2004 – Extension of functions of Center of Registers: development of unified Register of legal entities and introduction of Address Register, mass valuation

4. Development of immovable property registration and cadastre system
In computerized system of registration of land parcels and the rights on them was introduced and developed. System covered whole territory of Lithuania. At central level all data were copped in Central bank of data, which was administrated by the State Enterprise of Land Cadastre.
cadastre and registration of buildings were conducted separately from land parcels, manually, by State bureau of inventory
In 1997 – State enterprise of cadastre and registration of immovable property was established. Law on Registry of immovable property was adopted.
In In completely computerized system of registration of immovable property it was established a connection between land parcels and buildings – cadastral and registration data in one unified system.

5. Development of immovable property registration and cadastre system
In 1999 – it was established straight (local) computer net throughout the country and local data bases were connected to Central bank of data. It was introduced data providing service to users through internet. Complete payback of activity.
2001 – It was enlarged and modernized data providing internet service, finished input of data from paper acts on buildings, constructions and apartments in Central bank of data, it was installed internet system of order on conducting cadastral and registration activities. Complete payback of activity
– computerized system of mass valuation was introduced
2004 – 2005 – Registry of immovable property was integrated with Registry of legal entities and Registry of addresses

6. Organizational Structure of Administration
Founder
Methodic guide
information exchange
Government
Ministry of Internal
Affairs
Administrations
Governing districts
Self-governence
Institute
Of Air geodesy
State Enterprise
Center
Of Registries
Central
Office of Hypothec
Ministry of
Agriculture
National service
of land affairs
Notaries
State
Of Land-planning
Surveyors
(legal entities)
Ministry
Of Justice
of Environment
Department of
Territorial planning
State Inspection
Of constructions
Of Finances
Tax
Inspectorate

7. Organizational Structure of Administration
Ministry
Of Justice
Ministry
Of Agriculture
Ministry
Of Environment
Ministry
Of Finance
Ministry
Of Internal Affairs
CE Center of Registers
Registry of
Immovable Property
Registry of Addresses
Legal persons
Valuation of
Immovable property
National Service
of Land Management
Land Reform and
land Restitution
Administrative affairs related to land cadastre activities
Department of
Territorial Planning
Registry of documentation of territorial planning
Tax
Inspectorate
Tax Administration
Registry of
citizens
Self-governance
Determination
of addresses
State Inspection
Of construction
State supervision of construction
Central Office
Of Hypothec
Registry of Hypothec
Registry of
Property lien
Departments of
Administrations governing districts
Introduction of
Land reform
Notaries
Preparation and
Confirmation of
transactions on
immovable property

8. Law on Registry of Immovable Property
Fundamental Laws
Civil Code
Law on Registry of Immovable Property
Law on Cadastre of Immovable Property
Law on Notaries
Law on Construction
Law on Territorial Planning
Law on property and business valuation
Law on State Registries
Law on Electronic Signature

9. State Enterprise Center of Registers
Central
Enterprise
Director
Department of
GIS
Department of Registers and Information Systems
Department of Cadastre and valuation data on immovable property
Department of Register
Of Addresses
Department of internet services
Department of Economy
Department of register of legal entities
Branches
Branches of Enterprise   
(Altius, Kaunas, Klaipeda, Mariampole, Mageikiai, Panevevegis, Shiauliai, Taurage, Telshiai, Ytena, Vilnius)
Department of Branches
Department of Branches (in cities and regions)
Department of Branches (in cities and regions))

10. Basic Functions of Center of Registers
Conducts registration of immovable property, rights on property, other property rights, restrictions and legal facts;
Provides official information according to the data of CDB of Register of immovable property;
Carries out cadastral survey of constructions ;
Forms, conducts and updates data base of register and cadastre of immovable property;
Analyzes property market and valuation for taxation and other purposes, prepares and publishes maps indicating values;
Creates and maintains cadastral maps of Lithuania and administrates GIS of cadastral data base;
Conducts registration of legal entities and provides relevant data;
Conducts register of addresses. Provides data to users and to other state registers.

11. Central Bank of Enterprise‘s Data Center of Registers
State and Legal
Institutions
Registers
1. of citizens
2. of Hypothec
3. of others
Real Estate Market
1. Banks
2. Owners
3. Buyers
4. Brokers Agencies
5. Others
Internet
Central Data Bank
Land
Building
Apartment
GIS
Owners
Addressees
Rights
Restrictions
Hypothec
Branches of enterprise
Work place
Branches of enterprise
Work place
Global Network
VPN
Users (Owners, Notaries, Attorneys, Surveyors)

12. Basic segments of Cadastre and Register of Real Estate
Attributive information (description of property, location, basic quantitative and qualitative characteristics, type of use, average value)
Legal data (owner, administrator of property, type of ownership, legal facts and others)
Graphical information, cadastral map, targets of building

13. Primary Users of Services
State Institutions
Legal Institutions
Self-governance
Notaries
Banks
Districts
Officers of the court (police officers)
Offices of Hypothec
Others

14. Users of Services in 2005

15. The moving forces and trends of services users in 2004 and 2005

16. Information and data are provided
Via internet
chargable
free of charge – all information users have easy access for address search and can check if their property is registered or not in Central Data Bank
Via
Data in digital format
Via telephone (information center)

17. Services ordered via internet
Reference for transaction.
Abstract from Real Estate Registry by stated address, by stated owner of property.
Abstract from Registry regarding immovable property registered during last x years.
Certificate of registration of immovable property and rights on it In Registry (copy).
Cadastral survey of building.
Copy of cadastral survey document.
Reference regarding possession of ownership rights on agricultural land parcels.
Reference regarding owners of adjacent land parcels.
Printout of cadastral map fragment.
Preparing of package of cadastral data on immovable property.

18. Results of search in CBD

19. Principles of Services Providing
Center of Registries guarantees accuracy and completeness of provided data
Services are provided as per convenient for users
Prices of services are socially oriented and dependent on property price.
Number of services provided by internet are increasing

20. Principles of Services Providing
Data are provided to users from Lithuania and in nearest future – to abroad (Project EULIS)
Center of registries is introducing electronic documents – since January of 2006; data on real estate registry and cadastre are kept in e-archive
The standards of data provision are used throughout the country
It is created e-service for accomplishment of transactions on immovable property; introduction is planned in 2007.

21. НОВАЯ СИСТЕМА ДЛЯ СОВЕРШЕНИЯ СДЕЛОК НА НЕДВИЖИМОСТЬ
НОВАЯ СИСТЕМА ДЛЯ СОВЕРШЕНИЯ СДЕЛОК НА НЕДВИЖИМОСТЬ
Introduction of One-Stop-Shop principle
Notary
Central databank of
Center of Registers
on immovable property
Elaboration
Reception
Users
Center of Registers

22. Scheme of Formation and use of E-documents Archive
Scanning and
indexing
of documents
Personnel of
Registry Center
CDB Archive for electronic documents
Of Register
Registration
State Institutions
Registration
of Users
Users
documents
Paper Archive of
Register documents
Submission of documents
Client

23. FUNCTIONING OF INTEGRATED DATA AND ELECTRONIC DOCUMENT S OF
THE CENTRE OF REGISTERS
Natural and Legal Entities
Register of Hypothec and acts of property lien
Portal for electronic documentation
Integration of Data on immoveable property, addresses, legal entities, electronic documents
Register of citizens
Other State Registers
Apartments
Land
buildings
Addresses
GIS
Owners
Restrictions,
Liabilities
Rights
Hypothec
Central DB of RP Register
Central DB of Register of Addresses
District
street
Self-governance
Сенюния
Inhabited area
Address
Address of building,
parcel
Identification
Central DB of Register of Legal Persons
License
activities
Administrative
Bodies
Branches
Parties
Other
Central DB of Documents Archive of the Centre of Registers
Documents of
RP Register
Register of
Legal Persons
Natural and legal entities
Document provision
Data provision

24. Principles of System Development
Sytem should not be difficult.
System should be economically feasible –
income should cover operational costs.
Best practices of other countries should be used and applied for specific situation.
System should allow further development, i.e. it should not be designed on specific, local programmes.
Comprehensive legal base, appropriate institutional structure, highly skilled specialists and sufficient financing are necessary for successful development of the system.
Systems should meet customers’ needs.

25. State Enterprise Centre of Registers Thank you for attention