Theresa Kinney Surcharge Fee Issues

2 Checks being made payable to NASA SEWP Program Correct way – Payment made payable to: NASA Goddard Space Flight Center Payment being mail to the wrong address Correct Address: NASA SEWP Program Attn: Theresa Kinney Greenbelt Road, Suite 270 Lanham, MD Pay.Gov Please make sure that we are notified that the payment was made. New Finance People Quarterly STATEMENTS

Phil Poole Administrative Handling Fee Reports and Electronic Payments

4  Checks  Address  Back ups  Quarterly Statements  Past Due Notice  Electronic payments Agenda

5  Made payable to: NASA Goddard Space Flight Center  Sent Quarterly  Tracking and Late Notices Checks

6 Sample Check

7 NASA SEWP Program Greenbelt Rd. Suite 270 Lanham, MD SEWP Address

8  Please submit the soft copy in Microsoft Excel format  Must send hard copy with the check and soft copy to SEWP Office Soft copies submitted to Theresa Kinney and Philip Poole  Must be sorted by OSN or Order Number Back ups

9 Company:ABC Inc. Date:1/1/2009 For Quarter:Beginning October Ending December 2008 SEWP IV ORDERNOOSNORDERDATESURCHARGEORDERTOTAL /17/ , HJHJHJH /11/061, , N /08/063, , H /28/0610, ,375, $ 15, Sorted by OSN

10  Quarterly Surcharge Statements sent out  Partial Payment  Credit/Changes  Items paid before on statement  Check number  Date sent  Cancelled Orders Quarterly Reconciliation

11 Past Due Notice

12  Going Green  Notify SEWP of the Electronic payment  MUST have your unique Customer Number to enter payment  MUST send SEWP soft and hard copy of back up to enter in SEWP database Electronic Payment

13  Click on Pay NASA in the left hand column

14  Select Goddard Space Flight Center and Direct as transaction type

15  Must fill out Customer Number and Company Information

16  Must fill out Customer Number and Company Information

17  Submit payment  Notify SEWP Program Office of payment Call / Confirmation Copied on Confirmation through Pay.gov  Send Soft Copy of Back up to Phil Poole Submitting Payment

18 Sending Confirmation through Pay.gov

19 Subject: Pay.Gov Payment Confirmation THIS IS AN AUTOMATED MESSAGE. PLEASE DO NOT REPLY. Your transaction has been successfully completed. Payment Summary Application Name: GSFC Accounts Receivable Collection Pay.gov Tracking ID: 24V56RI6 Payment Agency Tracking ID: Name On Account: Contract Holder Payment Amount: $154, Payment Date: Nov 21, :22:05 PM Account Type: Business Checking Routing Number: Bank Account Number: XXXXXX4504 Transaction Date: Nov 20, :22:05 PM Contact Telephone Number: XXXX Customer Number : 108XXX Bill or Debt ID Number: NNG07DAXXB Type of Debt (Employee, Payroll, Salary, Other): SEWP Surcharge Fee from Pay.gov to SEWP

20  Philip Poole    Theresa Kinney   Contacts