1. SPO Payment confirmation Process

2. SPO Payment Process Flow: Waiting for confirmation1 2 3 4
Activities at SPO
Consultant Comes to SPO and handovers orders and Payments
SPO Deposits Cash in Oriflame’s SPO Bank `A/C.
SPO places order online
SPO sends payment details to in specific excel format with copy to branch
Receiving Order
Receiving Order
Placing Order
Cash Deposit
Mail 5 6 7 8 9
Treasury to check the excel file with bank statement and update receipts in consultant accounts
Pending confirmation files would be updated from time to time by treasury
Queries relating to deposits exceeding 1 working day to be sent to by SPO owners
Activities at Oriflame
SPO owner to contact branch for any receipt confirmations during the day
Pending orders reports would be sent to the SPO Owners at the day end everyday through .
Receipts updation
Pending Conf.
Receipt conf.
Mail
Mail 10 11 12
A response for payment query would be sent within 1 working day of receipt of mail.
Any unpaid SPO order for more than 2 days would be cancelled*
The negated orders list would be sent to SPOs and penalty would be recovered monthly
Query response
Order Cancellation
Penalty recovery
* Rs.200 penalty to SPO owner per order

3. (Waiting for Confirmation)
SPO Process Summary
(Waiting for Confirmation)
Consultant comes to SPO and handovers the Order and Payment.
SPO Owner would places order online.
SPO Owner would deposit the cash in the designated Oriflame SPO A/C.
SPO will send details of amount deposited in specific excel format.
Treasury to check the excel with bank statement and update receipts in consultants Account.
Treasury will update SPO pending confirmation list from time to time (This will be available on online FTP Server).
SPO would contact branch for any receipt confirmation during the day.
A detailed pending orders report would be sent to the SPO Owner everyday through .
For all orders relating to deposits exceeding one day, the SPO owner should send a mail to with issue details. A response would be sent by SO with proper reason as to why the amount is not confirmed to the SPO, within 24 hours from the receipt of mail.
All unpaid orders more than 2days would be cancelled and the SPO owner would be charged Rs200 as penalty fees.
The negated orders list would be sent to the SPO owner and the penalty would be recovered monthly.
* Note: All entries in the pending list more than 30 days old would be deleted after
an intimation to branch SCM and Anubhuti.

4. SPO Payment Process Flow: Payment before ordering1 2 3 5
Activities at SPO
SPO Deposits Cash in Oriflame’s SPO Bank `A/C.
Consultant Comes to SPO and handovers orders and Payments
SPO sends payment details to in specific excel format with copy to branch
SPO places order online
Placing Order
Receiving Order
Receiving Order
Cash Deposit
Mail 6 4 7 8
Treasury to check the excel file with bank statement and update receipts in consultant accounts
Pending confirmation files would be updated from time to time by treasury
Activities at Oriflame
SPO owner to contact branch for any receipt confirmations during the day
Pending orders reports would be sent to the SPO Owners at the day end everyday through .
Receipts updation
Pending Conf.
Receipt conf.
Mail 9 10
Queries relating to deposits exceeding 1 working day to be sent to by SPO owners
A response for payment query would be sent within 1 working day of receipt of mail.
Mail
Query response

5. (Payment before ordering)
SPO Process Summary
(Payment before ordering)
Consultant comes to SPO and handovers the Order and Payment.
SPO Owner would deposit the cash in the designated Oriflame SPO A/C.
SPO will send details of amount deposited in specific excel format.
Treasury to check the excel with bank statement and update receipts in consultants Account.
SPO would place order online.
Treasury will update SPO pending confirmation list from time to time (This will be available on online FTP Server).
SPO would contact branch for any receipt confirmation during the day.
A detailed pending orders report would be sent to the SPO Owner everyday through .
For all orders relating to deposits exceeding one day, the SPO owner should send a mail to with issue details. A response would be sent by SO with proper reason as to why the amount is not confirmed to the SPO, within 24 hours from the receipt of mail.
* Note: All entries in the pending list more than 30 days old would be deleted after
an intimation to branch SCM and Anubhuti.

6. Other Information Bank Accounts Confirmation Timings Bank Name
Account Numbers
IFSC Code
Bank Address
ICICI
ICIC
Connaught Place 9A, Phelps Building, Inner Circle, Connaught Place, New Delhi
SBI
SBIN
SBI (01537), B-37,38, Second Floor, Inner Circle, Connaught Circus, New Delhi –
Confirmation Timings
Intimation time*
Confirmation#
09:00 AM
11:00 AM
10:45 AM
12:15 PM
12:30 PM
02:00 PM
03:00 PM
04:30 PM
* Please note that the Intimation time would mean Mail receipt time or deposit time at bank whichever is later
# Confirmation is subject to the amount appearing in the bank statement

7. How to use Excel file for Payment confirmation

8. SPO Payment Confirmation Excel Sheet1 2 3 4 5 6 7 8
Should match with actual deposit amount
Please state the transaction number or the Branch location of the bank where the amount is deposited for Faster tracking of your deposit
Bank where the money is deposited
Consultant Number is a mandatory field
Mention the exact amount against the consultant.
Your 3 Digit SPO code no.

9. Features of SPO Payment Confirmation Excel Sheet
Field No.
Name
Action needed 1.
Consultant No.
Consultant No. is a mandatory field , No payments would be confirmed if it is not mentioned.
All the characters of consultant no. should be numeric.
No Extra characters like #, - * , space , New etc. should be present in this field. 2.
Amount
Mention the exact amount deposited by the consultant.
There should be no special characters like #, - * , space etc .
Rs , 2000/-, -2000, (2000) : Wrong
2000 : Right 3.
INV# (for inv clearance)
Mention the correct invoice no. against which the payment is being made.
If INV# field is left blank the Amount would be transferred to the cons. prepay A/C. 4.
Deposit Amount
This should exactly match with the amount deposited in the bank. If the amount doesn’t match then the entire transactions file would be pending with us for confirmation until this amount is traced in Bank. 5.
Bank
Select the Bank where the money is deposited, from the drop down list. 6.
Trans # / Banks Branch name
Mention the Transaction No. (or ) location of Bank branch where the amount is deposited.
For faster payment confirmation please mention bank transaction ID.
Please note that if Trans ID mentioned is wrong no payment would be confirmed 7.
Date of deposit
Mention the right Date of deposit.
Date format has to be DD/MM/YYYY*.
No payments would be confirmed if the deposit date mentioned is wrong.
SPO#
Mention your 3 digit SPO code.
Note: 1. Grey cells in the excel sheet are protected, they are Automatic and you need not fill anything in it.
2. Please don’t try to tamper or change the format of excel file, this will delay your payment Confirmation.
3 * For setting the right date format please refer to the Date Format PPT attached.

10. Trouble shooting

11. Facing Problem in entering Date in DD/MM/YYYY format
Are you facing problem in entering date in DD/MM/YYYY format? You need to change your computer date format. How can we change the date format? Pls. go through the presentation you can easily change the date format of your computer.

12. How to change date format
Step 2: Choose Settings
Step 3: Choose Control Panel
Step 1: Click on start button

13. How to change date format
Step 4: Choose Regional and Language Options
Step 5: Choose Customize

14. How to change date format
Step 6: Choose Date
Step 7: Choose dd/mm/yyyy format from drop down menu or type dd/mm/yyyy
Step 8: Choose “/” from drop down menu
Step 9: Choose Apply
Step10: Choose Ok

15. Courtesy: Oriflame Treasury Team