Effective Presentation Skills 1

2 Objective Of Presentation The single most important observation is that the objective of communication is Not the transmission but the reception. The whole preparation, presentation and content of a speech must therefore be geared not to the speaker but to the audience The main problem with this objective is, of course, the people to whom you are talking.

3 The Plan It is difficult to over estimate the importance of careful preparation. Five minutes On the floor in front of senior management could decide the acceptance or rejection of a proposal. As a rule of thumb for an average presentation, no less than half an hour should be spent in preparation for 5 minutes of talking Suppose you have a talk to give, where do you start?

4 Structuring the Presentation  Beginning "Tell them what your going to tell them“ Getting attention Statement of theme Building rapport Audience needs

5 Structuring the Presentation  Middle “Tell them" Points to be made Support material, examples, references, visual aids Possible audience objections/queries

6 Structuring the Presentation  End "Tell them what you’ve told them" Reiterate the them. Summary of points

7 The Delivery What ever you say and what ever you show; it is you, yourself which will remain the focus of the audience's attention. There are five key facets of the human body which deserve attention in presentation skills:  The Eyes  The Voice  Expression  The Body

8 Body Language Do not stand in front of the screen when the projector is on “SMILE” Dress for success Knees unlocked, head up and shoulders released down Make eye contact Breathe and relax Do not lock your arms Move Connect with an audience Close positively

9 What to wear... The 'must' rules Look at the whole picture and check every element of your appearance, starting at your head and ending at your feet. Hair Style Make Up The outfit

10 The Three (3) Presentation Essentials  Use Visual Aids where you can use large, bold letters for headlines Not more than 2 different types of fonts in the presentation Arial, Comic Sans to be used than Times New Roman Charts, Graphs, pictures, etc to be used Transition effects: Blinds, Boxes, Checkerboards, Dissolves & Wipes Props: Toolbox, notepads, clock

11 The Three (3) Presentation Essentials  Rehearse, Rehearse, Rehearse “If you fail to prepare, you are prepared to fail” Rehearse against the clock Plan to rehearse your presentation out loud at least 4 times Memorize your script Video or tape record yourself

12 The Three (3) Presentation Essentials  The Rule of Three We remember three things There are three parts to the presentation Less is more

13 Overcoming the Fear of Public Speaking 9 P's:  “Prior Proper Preparation Prevents Poor Performance of the Person Putting on the Presentation”. Know the room Know Your Material Learn How to Relax Visualize Yourself Speaking Concentrate on Your Message Use involvement techniques (participation) Learn participants' names and use them Establish your credibility early by stating your experience, qualifications, successes etc Use eye contact to establish rapport Obtain information about the audience in advance Manage your appearance (dress comfortably and appropriately) Use your own style (don't imitate someone else) Introduce yourself to the group in advance (via a social context)

14 12 telltale signs that Audience is not Listening Start to look down Touch or rub the face, hand or hair Eyes glaze over and look at the screen Fidget Yawn Flip through their notes Make copious notes Sigh heavily Lie back in the chair and cross their arms Scan across the room Whisper Tap their feet

15 Tips and Techniques for Effective Presentation Skills

16 Tips and Techniques for Effective Presentation Skills Maintain good eye contact Taking a stand Vary your speaking volume Use pauses Do not read your presentation Give handouts Prepare and be confident Use props, stories, questions, clips, examples etc

17 Tips and Techniques For Delivery If you have handouts, do not read straight from them Do not put both hands in your pockets for long periods of time Speak to the audience…NOT to the visual aids Speak clearly and loudly enough for all to hear Learn the name of each participant as quickly as possible Circulate around the room as you speak List and discuss your objectives at the beginning of the presentation Get to the presentation before your audience arrives; be the last one to leave

18 Visit hrmba.blogspot.com for more presentations, projects, notes etc.