1. THE ART OF MAKING A PRESENTATION

2. An Effective Presentation Should:
Convey the Message to the Listener
Capture the Listener’s Attention
Be Well-Organized
Use Visual Aids

3. Aspects of an Effective Presentation
Prepare material ahead of time
Practice, Practice, Practice!
Interact with audience
Be familiar with presentation room
Take advantage of multimedia

4. Capturing The Attention of The Audience
Start out (carefully) with an “icebreaker” or anecdote
Use gestures and movement
Make eye contact!!
Use spontaneous expressiveness
Use vocal variety
Keep presentation progressing
Show enthusiasm and confidence

5. Audience Attentions
People usually listen in the beginning and in the end
Attention Span  10 min.

6. Audience Attention (cont.)

7. Speaking
Avoid words such as “uh,” “umm,” and “you know” and slang terms
Speak slowly and enunciate
Don’t read from notes or slides
Rehearse, and…
Have someone else listen and inform you each time you do something undesirable

8. Presentation Organization
Select an Organization Pattern
i.e.: Cause and Effect, Problem and Solution, etc.
Include Opening, Body and Closing
Use Logical Order

9. Dos Practice before the presentation Make eye contact
Speak loudly, clearly, and project your voice: be confident
Keep it simple, logical
Use graphs, pictures, movies when appropriate
Keep audience interest; pay attention to audience response
Thank audience at end

10. Don’t Arrive late or exceed time limit
Put too much on a chart or have too many charts
Read from notes or from screen
Have typos or grammar errors
Use distracting graphics or animations
Face only the screen or talk to the floor
Keep hands/ jingle objects in pockets
Use a monotone voice
Tell jokes (unless you’re SURE of your audience)

11. Details of Text Slides Use the “6-6” (or “7-7”) rule
No more than six or seven bullets
No more than six or seven words each
NO LESS than 20-point font
Use black letters on white (boring but accepted) or light letters & dark background
Font: light colored, straight and thick (Times New Roman, Arial, Helvetica, etc.)
These are not hard rules, but guidelines

12. A Successful Presentation Appearance

13. Number of Slides Rule of thumb: allow about one minute per slide
Less time if photos or sequences
For a 20 minute presentation, approximately 20 slides, etc.
May be “violated” for progress slides, summary charts, etc.

14. Graphics Make text large enough to be visible at back of room
Make sure text is a color easily viewed
Pictures are worth more than words
Express relations with charts
Use clip art when appropriate

15. Appearance and Visual Aids
Dress appropriately (don’t over- or under-dress, but over- is better)
Use figures, graphs to enhance presentation
Get to the presentation room early, and preview your slides on the actual computer & projector to be used (sometimes colors and contrast are not what you expect!)

16. THANK YOU. (Thank your audience for listening when you are done
THANK YOU!!! (Thank your audience for listening when you are done. Ask for questions.)

17. References How to Give a Talk How to Give a Presentation
By Paul Edwards of Univ. of Michigan
How to Give a Presentation
By Kevin Boone of Web Tomorrow
How to Give a Successful Oral Presentation