2 An Effective Presentation Should: Convey the Message to the ListenerCapture the Listener’s AttentionBe Well-OrganizedUse Visual Aids
3 Aspects of an Effective Presentation Prepare material ahead of timePractice, Practice, Practice!Interact with audienceBe familiar with presentation roomTake advantage of multimedia
4 Capturing The Attention of The Audience Start out (carefully) with an “icebreaker” or anecdoteUse gestures and movementMake eye contact!!Use spontaneous expressivenessUse vocal varietyKeep presentation progressingShow enthusiasm and confidence
5 Audience AttentionsPeople usually listen in the beginning and in the endAttention Span 10 min.
7 SpeakingAvoid words such as “uh,” “umm,” and “you know” and slang termsSpeak slowly and enunciateDon’t read from notes or slidesRehearse, and…Have someone else listen and inform you each time you do something undesirable
8 Presentation Organization Select an Organization Patterni.e.: Cause and Effect, Problem and Solution, etc.Include Opening, Body and ClosingUse Logical Order
9 Dos Practice before the presentation Make eye contact Speak loudly, clearly, and project your voice: be confidentKeep it simple, logicalUse graphs, pictures, movies when appropriateKeep audience interest; pay attention to audience responseThank audience at end
10 Don’t Arrive late or exceed time limit Put too much on a chart or have too many chartsRead from notes or from screenHave typos or grammar errorsUse distracting graphics or animationsFace only the screen or talk to the floorKeep hands/ jingle objects in pocketsUse a monotone voiceTell jokes (unless you’re SURE of your audience)
11 Details of Text Slides Use the “6-6” (or “7-7”) rule No more than six or seven bulletsNo more than six or seven words eachNO LESS than 20-point fontUse black letters on white (boring but accepted) or light letters & dark backgroundFont: light colored, straight and thick (Times New Roman, Arial, Helvetica, etc.)These are not hard rules, but guidelines
13 Number of Slides Rule of thumb: allow about one minute per slide Less time if photos or sequencesFor a 20 minute presentation, approximately 20 slides, etc.May be “violated” for progress slides, summary charts, etc.
14 Graphics Make text large enough to be visible at back of room Make sure text is a color easily viewedPictures are worth more than wordsExpress relations with chartsUse clip art when appropriate
15 Appearance and Visual Aids Dress appropriately (don’t over- or under-dress, but over- is better)Use figures, graphs to enhance presentationGet to the presentation room early, and preview your slides on the actual computer & projector to be used (sometimes colors and contrast are not what you expect!)
16 THANK YOU. (Thank your audience for listening when you are done THANK YOU!!! (Thank your audience for listening when you are done. Ask for questions.)
17 References How to Give a Talk How to Give a Presentation By Paul Edwards of Univ. of MichiganHow to Give a PresentationBy Kevin Boone of Web TomorrowHow to Give a Successful Oral Presentation