1. Banda Ramadan-tips for effective prsentation 1 Communication Skills (603281) Tips for effective presentation & effective Listening

2. Banda Ramadan-tips for effective prsentation 2 Objectives To learn how to make an effective presentation To learn how can we lesson effectively

3. Banda Ramadan-tips for effective prsentation 3 Tips for effective presentation Signpost structure /summary What should your introduction have What should the body of your presentation have The conclusion it ’ s a must How can you remember Body language tips Other tips

4. Banda Ramadan-tips for effective prsentation 4 Signpost structure – summary Tell them what you are going to tell them Tell them Tell them what you told them

5. Banda Ramadan-tips for effective prsentation 5 The Introduction Tell them who you are and why you are giving this presentation Tell them what the presentation is about Tell them what your objectives are Tell them what ’ s in it for them Opening should be attention grabber

6. Banda Ramadan-tips for effective prsentation 6 The body of the presentation Give details of your topic in a logical smoothly linking order Use real examples to illustrate your point Tell them how this information applies to them Back up all the claims the you made at the start

7. Banda Ramadan-tips for effective prsentation 7 The conclusion Summaries your points Remind them of the advantages of your solutions, options, conclusions, etc. Tell them what you want them to do next Closing should be attention grabber Invite questions

8. Banda Ramadan-tips for effective prsentation 8 How do you remember what you want to present Memorizing Using notes Using visual aids as notes Tip: Don ’ t read what you are going to say

9. Banda Ramadan-tips for effective prsentation 9 Body language to avoid Continuous eye contact or staring Constantly rubbing eye, nose or ear Keep clearing your throat Clenching your hands or pointing Crossing your arms Shuffling your feet and swaying Smiling or raising your eyebrows in a way that suggests you don ’ t value your audience ’ s contribution!

10. Banda Ramadan-tips for effective prsentation 10 Engaging body language Stand up straight and face the audience head-on Hold your head up high, with your chin up Use your hands to emphasize and reinforce Vary your gestures Nod your head and smile to emphasize what you are saying Make proper eye contact

11. Banda Ramadan-tips for effective prsentation 11 Why rehearse??? To get the content order right To adjust timing To commit to memory To practice variations in voice tone and body language To make sure visual aids are visible To check that you are confident with the equipment

12. Banda Ramadan-tips for effective prsentation 12 Handling questions Tell the audience when you will be taking questions Listen carefully and paraphrase the question before you respond Look at the entire audience when answering Call on experts from the audience where appropriate

13. Banda Ramadan-tips for effective prsentation 13 Handling questions Set a time limit to control hostile questioners Don ’ t let individuals take over Don ’ t pretend that you know the answer End the Q&A session with a strong closing remark

14. Banda Ramadan-tips for effective prsentation 14 Controlling anxiety Avoid negative self-talk Don ’ t run over your allocated time slot Prepare and practice Visualize yourself succeeding Act confident to feel confident Don ’ t stress “ what could have been ” or what should have been

15. Banda Ramadan-tips for effective prsentation 15 Summary: Tips for effective presentation Signpost structure /summary What should your introduction have What should the body of your presentation have The conclusion it ’ s a must How can you remember Body language tips Other tips

16. Banda Ramadan-tips for effective prsentation 16 Listening skills - summary Importance of listening Types of listening How to improve your listening ability Some tips

17. Banda Ramadan-tips for effective prsentation 17 Listening skills Poor listening is a major cause of miscommunication Listening involves sensing, filtering, remembering Sensing: how well we sense the words around us and is determined by: –Our ability to sense sounds –Our attentiveness

18. Banda Ramadan-tips for effective prsentation 18 Listening skills Filtering: is the process of giving symbols a meaning. (giving meaning to incoming message) Remembering: is to remember what we hear

19. Banda Ramadan-tips for effective prsentation 19 Improving Your Listening Ability To improve your listening you must want to improve it. Be alert. Force yourself to pay attention. Concentrate on improving your mental filtering. Think from the speaker ’ s viewpoint. Deliberately try to remember.

20. Banda Ramadan-tips for effective prsentation 20 Improving Your Listening Ability In addition, follow these practical guidelines: –Stop talking –Put the talker at ease –Show the talker you want to listen –Remove distraction –Empathize with the talker. –Be patient –And STOP talking You can find other listening tips in the following article: –http://simple-fix.blogspot.com/2007/02/tips-to-develop- listening-skills.htmlhttp://simple-fix.blogspot.com/2007/02/tips-to-develop- listening-skills.html

21. Banda Ramadan-tips for effective prsentation 21 so…….. You have to want to learn how to listen to learn how to listen And again STOP talking