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ORAL PRESENTATION SKILLS Radhika Jaidev. OBJECTIVES At the end of the lecture, you should be able to: Understand the purpose of a proposal presentation.

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Presentation on theme: "ORAL PRESENTATION SKILLS Radhika Jaidev. OBJECTIVES At the end of the lecture, you should be able to: Understand the purpose of a proposal presentation."— Presentation transcript:


2 OBJECTIVES At the end of the lecture, you should be able to: Understand the purpose of a proposal presentation Prepare your individual presentation Plan a good team presentation Prepare yourself to respond to questions

3 STEPS TO A PERSUASIVE PRESENTATION 1.Know your purpose & audience 2.Select content based on significance in decision-making 3.Organize your presentation 4.Write out your presentation 5.Rehearse your presentation

4 THE PURPOSE OF MAKING PRESENTATIONS Could be any one of these or a combination  Inform  Persuade  Entertain When presenting a proposal, your key purpose has to be to persuade.

5 KNOWING YOUR AUDIENCE AUDIENCE Who are they? Names? Department? Position? Gender? Possible response?? How much do they already know? What are their roles in this context? Are they decision-makers?

6 A purposeful presentation is about being selective

7 The ‘Elevator Test’ Can you sell your message in 30-45 seconds- the time taken to get from one floor to another in a lift? Can you crystallize the essence of your proposal and write it in one sentence on the back of a business card?

8 Selecting your content Too much content will  Drown your audience in facts and figures – overkill!  Make them lose focus of what you are proposing  Make you lose your impact on them  Confuse and delay decision-making  Select the most essential info to make your point.

9 How to select essential content?  State the position as it exists that leads directly to the problem  State the problem and explain it carefully  State the possible options to resolve the problem? (Include key definitions, facts and figures, concrete examples, case- studies, illustrations/pictures, quotes from experts, etc. to support the above-mentioned claims)  Make your recommendation purposefully. Explain why your team’s proposal is the optimal option given the context.

10 Convert written language to spoken language  Don’t sound colloquial or use slang but Use personal pronouns, active voice & active verbs. Insert pauses for effect. Ask rhetorical and direct questions. Invite the audience to view the issue from your perspective  Avoid jargon wherever possible

11 Plan your presentation with your team in mind  Strategize how each member will contribute to the whole  There is only one purpose for every team member- for your team’s proposal to be accepted!  Your team approach must be unified and consistent: cross-referencing among team members; recapping / summing up as you go along; handling Q/A

12 INTRODUCTION  Use an attention getter to put your audience in a receptive frame of mind for your proposal  Ask questions- rhetorical or direct  State an unusual fact or shocking statistic  Tell a joke- be sure that it works  Quotes

13 Attention-getters v=2_VvIr1KkLo

14 THE BODY OF A TEAM PRESENTATION  Every member  must know the other members’ parts  can deliver in his/her personal style but there must be a consistency in the slides – colour, titles, font, layout, etc.  You may want to have a common theme for dress & general appearance  Every team member should have the same purposeful style of presentation!!

15 To Conclude  Review main points by reiterating main arguments stating benefits of the proposal calling for action  Make a memorable statement  Signal that you are ending  Do not introduce new points  Do not end abruptly

16 REHEARSING YOUR PRESENTATION  Don’t learn your speech by-heart  Know it well – go over it many times in your mind  Practise  from note cards with your visual aids  in front of a mirror with the correct tone, volume, pauses and gestures  observe your own non-verbal language- facial expressions, body posture, expression in your eyes, smile, etc.  get feedback

17 Pay attention to the Non Verbals  Body Posture and Movement  Gestures  Eye Contact  Facial Expressions  Voice Modulation and Projection  Pauses

18 What to do with your hands when speaking?? ?v=ooOQQOQdhH8&feature=rel ated ?v=ooOQQOQdhH8&feature=rel ated

19 Using your voice Speak slowly Intonation & Pitch Modulation  Stress on some key words  Stronger  Clearer  Stretch  Information words Chunking  Break the sentences in small parts

20 Using your voice to your advantage v=evpn-U3t-i0

21 THE USE OF VISUAL AIDS  To Clarify  To Simplify  To Emphasize  To Summarize  To Reinforce  To Attract  To Unify

22 Developing your PowerPoint slides ?v=3QwC1cl0Wa4 ?v=3QwC1cl0Wa4

23 DURING THE PRESENTATION …  Dress appropriately  Be calm  Step up confidently  Get equipment and script ready before speaking  Establish eye-contact with the audience  Be comfortable  Address your audience consciously  Maintain eye contact  Do not sound mechanical

24 Question & Answer  Encourage questions Be polite and honest Prepare by anticipating questions Speak to all Clarify and rephrase questions if you have trouble understanding them at first

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