Imaging Project Digital Imaging Team Process, Recommendations and Status

Imaging Project Reviewed Products Discussed Objectives Prepared RFP Evaluated RFP Recommendations and Implementation

Imaging Project: Product Review Investigated Possible Products Attended demonstrations of Matrix Imaging and SCT Banner Xtender Solutions Attended conference call with Johnson County Community College

Imaging Project: Objectives Developed basic understanding of Project Documents Analysis – Student Financial Services – Student Records and Admissions Reviewed document process flows in both areas Developed conceptual framework for NSCC Integrate Workflow into Project – Workflow provides mechanisms to enhance communication, assist with automation and monitor bottlenecks in processes

Imaging Project: Prepared RFP Prepared an RFP that kept NSCC needs and objectives in mind. Published RFP in May Deadline for Submittal was June, 2004

Imaging Project: Evaluated RFP Received two submissions Developed matrix for evaluation Made calls to references Selected SCT Banner Xtender Solution – Lower cost – Banner Integration standard – Long term maintenance minimized

Imaging Project: Recommendations and Implementation Team felt strongly that SCT Workflow would enhance success of Imaging Project Recommended that Workflow be started earlier than initially planned Recommended that Implementation begin with Student Financial Services and then continue with Student Records and Admissions Believes that college may want to consider add-on ICR (Intelligent Character Recognition) software at some point

Imaging Project: Recommendations and Implementation Implementation planned for Feb-Mar 2005 Live date for Student Financial Services – March 2005 Live date for Student Records and Admissions – April 2005 Documentation developed by September 2005 Pilot evaluation – September 2005 Guidelines for additional implementations – September 2005

Imaging Project: Results Financial Aid and Student Accounts have indexed more than documents, many of which are multiple pages Enrollment and Student Records have indexed more than documents, again many are multi-paged There are more than 30 staff who use imaging regularly

Imaging Project: Hardware SAN Expansion $16,600 Servers BXS/BXW $17,600 2 Scanners $13,800 1 Small Scanner $1,300 3 Workstations for Scanners Dual Monitor Setup for Intensive per Station Total Costs approximately $250,000

Imaging Project: Intensive User Typical Configuration

Imaging Project: Robust Scanning Station

Imaging Project Demonstration

Imaging Project: User Perspective Functional user perspective (20 minutes) – Initial thoughts – Hurdles – Pros and cons – ICR would like

Imaging Project Questions?