1. IT Governance Purpose: Information technology is a catalyst for productivity, creativity and community that enhances learning opportunities in an environment of unlimited demands and limited resources. Executive Committee Meeting Informational Items Presentation March 27, 2015 Adopting a strategic approach to information technology planning, budgeting and implementation at Cal Poly Pomona.

2. Administrative Technology Working Group Presenters: Glendy Yeh

3. Administrative Technology Working Group eAdvising - Update on Prior Year Initiatives Test environment Single sign-on has been set up and tested Data load of initial student categories completed Training completed in February Go-live Decisions Additional student categories needed for go live Selection criteria for each student category Data load schedule Go live date

4. Administrative Technology Working Group Doc Mgmt - Update on Prior Year Initiatives Conversion of Legacy Scanning Solutions April 2013 – Administrative Affairs converted to OnBase Human Resources – Employment records University Accounting Services – Billing and payment information University Advancement – Gift forms Records Management – Record retention for HR and finance records December 2014 – Student Affairs converted to OnBase Registrar’s Office and Admissions – Transcripts Other Departments President’s Office Financial Aid

5. Workflow Housing Exemption Went live in early March Request and supporting documents are submitted online Streamline the routing, review, approval and denial Property Survey Rolled out of the e-form on March 16 Start with computer equipment supported by Administrative Desktop Pilot groups include Student Affairs and Administrative Affairs Standardize and enhance current business process Administrative Technology Working Group Doc Mgmt - Update on Prior Year Initiatives

8. 2015 Initiatives: CPP Mobile App Curriculum Database Digital Signage eRecruit Administrative Technology Working Group Approved Recommendations

9. Enhanced Transcript Ordering Process Replace manual data entry with an automated feed Requirements: Software – NSC Secure Connector (validate and organize user requests) and SIS Service Operations (communicate with PeopleSoft and transmit data between PeopleSoft and NSC) Hardware – New servers CPP Resources – IT network and system administrators, PeopleSoft developer, Registrar, subject matter expert, transcript processing staff and CMS Administrative Technology Working Group Informational Items – Update Current Year Initiatives

10. Administrative Technology Working Group Process Overview – Update Current Year Initiatives

11. Web Technology Working Group Presenters: Glendy Yeh

12. Phase 3 Sites Include: Administrative Affairs Information Technology Academic Senate Staff Council College of Extended University Web Technology Working Group Phase 3

13. Infrastructure Team Develop a process for the site assessment and infrastructure setup for each department/college/unit requesting a digital sign implementation Primarily IT staff Content Management Team Develop processes, standards and guidelines for department/college/ unit to self-manage the digital signs Include representatives from all divisions, ASI, and student clubs Web Technology Working Group Digital Signage