Academic Integrity and Management of Examinations Academic Integrity and Management of Examinations Danielle C. Istl, LL.M. Academic Integrity Officer GA/TA Orientation Fall 2010

Overview Why academic integrity? Why academic integrity? Your unique position Your unique position Challenges you may face: 7 dilemmas Challenges you may face: 7 dilemmas What to do and what not to do What to do and what not to do Risks, obligations, expectations Risks, obligations, expectations Examinations – before, during, and after Examinations – before, during, and after

Why AI? Fundamental Values of Academic Integrity HONESTYTRUSTRESPECTFAIRNESSRESPONSIBILITY Source: International Center for Academic Integrity

Academic Integrity at the U of W Increases the value of your degree Is key to the University’s mission Represents a core educational value Promotes honesty in scholarship Is worth practising and protecting

a role model upon whom professors and students rely As a T.A./G.A., you are... in a position of trust privy to confidential information in a position of responsibility

Your Various Roles Marking Marking Assisting students with assignments Assisting students with assignments Being available during office hours Being available during office hours Serving as a research assistant Serving as a research assistant Proctoring examinations Proctoring examinations For the AIO: possibly serving as a witness For the AIO: possibly serving as a witness

You don’t have to be a superhero to do a good job! You just have to believe in yourself. (A red cape might help!)

Challenges You May Face in Working with Students

Meet Ted, the new G.A. on the block.

Ted’s First Dilemma THE ASSISTANCE SEEKERS The Scene: Ted’s G.A. Office The Time: Early in the semester

Oh, I think you’ll want to be giving our group project an “A” Ted. You wouldn’t want us to tell everyone – including the prof – about that little “mishap” you had last year, now would you? Trust me, Ted. It wouldn’t be pretty. Yeah. So think about it Ted. Our friends are still anxious to make you pay for that one, Ted.

What should Ted do? A. Give them an A – but only if they really deserve it. A. Give them an A – but only if they really deserve it. B. Give them a little boost – maybe half a grade - but that’s all. What if they carry out the threat? B. Give them a little boost – maybe half a grade - but that’s all. What if they carry out the threat? C. Report the threat to his supervisor. C. Report the threat to his supervisor. D. Walk away and hope for the best. He doesn’t want trouble. D. Walk away and hope for the best. He doesn’t want trouble.

Your Obligation Under the Collective Agreement If someone threatens you: “The obligation of each employee to report safety hazards to supervisory personnel of the Employer and, where reasonable, to take positive measures to correct the same is acknowledged.” “The obligation of each employee to report safety hazards to supervisory personnel of the Employer and, where reasonable, to take positive measures to correct the same is acknowledged.” Excerpt from Article of the 2008 Agreement.

What Not to Do Think “It’s no big deal.” Think “It’s no big deal.” Remain silent. Remain silent. Assist the students in cheating. Assist the students in cheating. Take chances. Take chances.

Ted’s Second Dilemma THE TENSE TEST TAKER THE TENSE TEST TAKER The Scene: Erie Hall The Time: Midterms in October

Ce teste est difficile! I’ll ask that G.A. who knows a bunch of languages to give me this answer. Il est vraiment intelligent... et il aime aider les etudiants.

What has Ted done wrong? A. He failed to help the struggling student. A. He failed to help the struggling student. B. He approached the student during the exam. B. He approached the student during the exam. C. He spoke to the student in French. C. He spoke to the student in French. D. He ate french fries. D. He ate french fries. E. Nothing. (Ted is a good guy!!) E. Nothing. (Ted is a good guy!!)

Management of Exams - before and during the exam* - Read training materials: review duties. Read training materials: review duties. Arrive 15 minutes early. Arrive 15 minutes early. Observe the 30-minute rule. Observe the 30-minute rule. Check ID cards AND pictures. Check ID cards AND pictures. Obtain signatures. Obtain signatures. Verify legitimacy of materials being used. Verify legitimacy of materials being used. Communicate in the language of instruction. Communicate in the language of instruction. Focus on the task at hand: quiet invigilation. Focus on the task at hand: quiet invigilation. * Excerpts from Senate Policy E3: Rules for Conduct of Examinations

Fine!! Je vais trouver quelqu’un d’autre pour m’aider, you loser!

RRRRRRRRR !!!!!!

What should Ted do now? A. Call the Dean or Assoc. Dean of Grad Studies immediately!! A. Call the Dean or Assoc. Dean of Grad Studies immediately!! B. Nothing, because it’s between the student and the other proctor. B. Nothing, because it’s between the student and the other proctor. C. Check the student’s test for signs of assistance. C. Check the student’s test for signs of assistance. D. Talk to the professor. D. Talk to the professor.

Ted’s Third Dilemma THE ONLOOKERS The Scene: The Education Gym The Time: Final Exams in December

Ted sees this girl consulting a book she pulled out of her bag. Ted sees this guy looking at his neighbour’s paper. Neither student is writing the exam Ted is proctoring.

What should Ted do? A. Stare the students down. A. Stare the students down. B. Find another proctor to assist. B. Find another proctor to assist. C. Take the students’ exams and send them out. C. Take the students’ exams and send them out. D. Announce that two people have been caught cheating. D. Announce that two people have been caught cheating. E. Take the book from the girl and move the guy. E. Take the book from the girl and move the guy. F. Write down the students’ names and numbers. F. Write down the students’ names and numbers. G. Nothing. They’re not Ted’s students. G. Nothing. They’re not Ted’s students.

If you suspect or detect cheating Make a detailed record Get another witness if you can Take exam & provide another Move the student Avoid distracting others Collect all evidence Report it

“Top Ten Ways to Cheat in Tests” “Top Ten Ways to Cheat in Tests” or or “ Where is Ted when you need him?!”

Technological Challenges “Cheating on Tests” – YouTube videos online “Cheating on Tests” – YouTube videos online Corrupted-Files.com Corrupted-Files.com Pen Scanner (IRISPen) Pen Scanner (IRISPen) Wireless ear implants Wireless ear implants Texting, cell phones, smartphones, Texting, cell phones, smartphones, “Beating” Turnitin.com “Beating” Turnitin.com “Clickers” “Clickers”

Other exam-related procedures covered in Policy E3 Students wearing facial scarves Students wearing facial scarves Emergency medical procedures Emergency medical procedures Pre-approved prayer time during an exam Pre-approved prayer time during an exam Washroom use during an exam Washroom use during an exam –Be aware of suspicious activity (e.g., use of phones) –Okay to go into the larger restroom (but not the stall !)

What to do if you’re uncertain Consult the appropriate policy. Consult the appropriate policy. Speak to the professor for whom you are working. Speak to the professor for whom you are working. Contact the Dept. Head, Associate Dean, or Dean of the Faculty. Contact the Dept. Head, Associate Dean, or Dean of the Faculty. Seek advice from the AIO. Seek advice from the AIO.

Ted’s Fourth Dilemma THE TAKE HOME EXAM The Scene: Leddy Library The Time: Second last day of exams

I don’t think that’s right. I know a better place we can look. Why go to all that trouble? This looks terrific. Let’s use it. Here’s the answer to Question #2 right here.

What should Ted have done? A. Gone to the GA/TA Orientation in Sept. A. Gone to the GA/TA Orientation in Sept. B. Approached the students. B. Approached the students. C. Followed the students surreptitiously throughout the library. C. Followed the students surreptitiously throughout the library. D. Given them a few ideas. It’s not a formal exam (and Ted’s a nice guy)! D. Given them a few ideas. It’s not a formal exam (and Ted’s a nice guy)! E. He was right to do nothing. Ever heard of collaborative learning? E. He was right to do nothing. Ever heard of collaborative learning?

Gee, this stuff is hard. Where’s our GA when you need him?

Hi Janie! Hey, Ted. I could really use some help on this paper.

What is with that guy? He’s always hanging out with Janie, helping her with her papers, and having coffee with her. Geez, I wish he’d help the rest of us!!

There he goes again!!! I bet he’s gonna end up writing that paper for her. That is SOOO unfair!

I’m stuck here having to figure this stuff out all by myself because he’s always with Janie during office hours! I wonder if the prof knows.

What should Ted be doing? A. Realizing that this is his fifth dilemma! A. Realizing that this is his fifth dilemma! B. Helping Janie. B. Helping Janie. C. Treating all students equally. C. Treating all students equally. D. Avoiding the perception of giving an unfair advantage to anyone. D. Avoiding the perception of giving an unfair advantage to anyone. E. Having coffee with all three girls. E. Having coffee with all three girls.

Ted’s Sixth Dilemma THE MULTIPLE-CHOICE MISFIT The Scene: Outside Dillon Hall The Scene: Outside Dillon Hall The Time: April after an exam

Ted!! Over here!! It’s Maria! Do you have a second? I’ve got a favour to ask you. Hi Maria!

It’s just a few answers on the multiple choice final. It’s the only way I can keep my scholarship. If I lose it, my parents will kill me and I’ll have to drop out of school! C’mon. No one will know. I’ll even pay you if you want. Okay, okay. But just this once.

What could happen to Ted? A. Nothing. No one will ever know. A. Nothing. No one will ever know. B. Maria might go out with him. B. Maria might go out with him. C. Ted could be suspended. C. Ted could be suspended. D. Ted could be expelled. D. Ted could be expelled. E. Ted could lose his G.A. job. E. Ted could lose his G.A. job. F. Ted could spend the rest of his life making Scantron sheets. F. Ted could spend the rest of his life making Scantron sheets.

Your Obligation Under Bylaw 31 To refrain from engaging in “actions that demonstrate a lack of integrity defined as a lack of adherence to this University’s bylaws and policies...” To refrain from engaging in “actions that demonstrate a lack of integrity defined as a lack of adherence to this University’s bylaws and policies...”

Your Obligations Under the Student Code of Conduct Practise personal and academic integrity. Practise personal and academic integrity. Take responsibility for personal and academic commitments. Take responsibility for personal and academic commitments. Contribute to the University community to gain fair, cooperative, and honest inquiry and learning. Contribute to the University community to gain fair, cooperative, and honest inquiry and learning.

STUDENT EMPLOYEE GA or TA Your Dual Role

True Story: Case #08/09-12 GA proctoring exam GA proctoring exam Evidence of misconduct: talking to and mouthing and signaling answers to student Evidence of misconduct: talking to and mouthing and signaling answers to student At least one other GA saw it. At least one other GA saw it. Student writing exam reported it. Student writing exam reported it. Disciplinary process (undefended) Disciplinary process (undefended) Two-year suspension / lost GA job Two-year suspension / lost GA job

Ted’s Final Dilemma Exam Security or “Where are the exams?” The Scene: Everywhere (unfortunately) The Time: Day of the exam in April

1. Picks up exams 8. …who delivers them to the head GA Gives exams to Joe to finish marking … 2. Stops for lunch.3. Writes his own exam. 6. Has to leave for work.5. Falls asleep. 4. Goes home to mark for awhile who delivers them to the professor.

Management of Exams - after the exam - Preserve the integrity of the exam. Preserve the integrity of the exam. NEVER leave exams unattended. NEVER leave exams unattended. Remain on campus in a secure place. Remain on campus in a secure place. Maintain continuity of possession. Maintain continuity of possession. Do not provide access to the exams to anyone. Do not provide access to the exams to anyone.

Grading Papers/Quizzes/Exams Put yourself in the students’ shoes. Put yourself in the students’ shoes. Set aside adequate time. Set aside adequate time. Do not delegate the task without the professor’s permission. Do not delegate the task without the professor’s permission. Speak to the professor if you encounter problems or have questions. Speak to the professor if you encounter problems or have questions. Do not share the papers with anyone. Do not share the papers with anyone.

Don’t be like Ted. Do the right thing!

And now... Tips from the trenches...

When an offence has occurred 4.After further investigation, the AIO will either (1) dismiss the complaint, (2) return it to the Associate Dean for sanctioning, (3) forward it the Vice-Provost for sanctioning, or (4) refer it to a Judicial Panel for a hearing.. 3.The Associate Dean will meet with the student and either dismiss the complaint or send it to the AIO for further investigation. 2.The professor will file a complaint with the Senate Secretariat and the complaint will be sent to the Associate Dean. 1.You must report the misconduct to the professor who may meet with the student.

What may be required of you Write a detailed statement of everything you know/witnessed. Write a detailed statement of everything you know/witnessed. Meet with the AIO upon request. Meet with the AIO upon request. Prepare to give evidence at a hearing, if necessary. Prepare to give evidence at a hearing, if necessary. This is all part of your job. This is all part of your job.

Why is this important? maintains academic integrity on campus maintains academic integrity on campus sends a strong message to all students sends a strong message to all students builds trust and confidence builds trust and confidence strengthens the value of your degree strengthens the value of your degree lends credibility to your role in the teaching and learning process lends credibility to your role in the teaching and learning process

Educational Resources for Students “Straight Talk About Plagiarism” “Straight Talk About Plagiarism” WriteCheck (by Turnitin) WriteCheck (by Turnitin) Online Tutorials Online Tutorials CAI Resources CAI Resources... and numerous other links.... and numerous other links. Please check them out! Please check them out!

How to Reach Me Office: 201/203 Assumption Univ. Bldg. Office: 201/203 Assumption Univ. Bldg. Phone: ext Phone: ext Web: Web:  G.A.s and T.A.s link.  “Information for Students” link.  “Information for Faculty” link.

THE END. GOOD LUCK! HAVE A SUCCESSFUL YEAR!