© 2012 Autodesk Tablets! Gain an Edge by Connecting to Project Information in the Field or on the Go Eric Cleveland Senior Technology Specialist Daniel Shirkey BIM Manager

© 2012 Autodesk Class Summary Carry 1000 lb. of project information with you in the palm of your hand! Would you like to see your superintendents, project managers, architects, engineers, or inspectors be mobile with all the drawings, specs, intelligent models, and other project information at their fingertips? Are you searching for ways to reduce printing costs and be more sustainable? In this class, you will learn strategies to do just that. We will cover the basics of using Autodesk® Constructware®, and WebDAV servers to synchronize project information clouds (PIC) to mobile devices using low- cost Apple® iPad® apps. You will learn the basics of setting up a cloud- based system, enabling your project team to take project information with them to the field, where it matters most, even where there is no Internet coverage.

© 2012 Autodesk About the Speakers  Eric Cleveland, LEED AP BD+C  Senior Technology Specialist  Raleigh, NC  5+ years w/ Balfour (3 Ops, 2 BIM)  Daniel Shirkey EIT, LEED AP BD+C  BIM Manager  San Diego, CA  6+ years in Construction (2 Ops, 4 BIM/Lean)

© 2012 Autodesk Learning Objectives At the end of this class, you will be able to:  Define goals for YOUR paperless project setup  Create a structure for project files  Evaluate and select a cloud storage solution  Evaluate and select iPad® app(s)  Sync files into the cloud and to your iPad

© 2012 Autodesk Audience Survey

© 2012 Autodesk Introduction  Money – 70% to 95% reduction in cost  Time – About 95% faster to post drawings  Risk – More people have access to the most current information in more places

© 2012 Autodesk Convincing Your Boss …ROI  Money Saved  Fewer errors  Lower printing costs  Time Saved  Walking time  Drawing management  Meeting efficiency  Money spent  Tablet ($600-$1000)  Server (free - $80/mo)  IT Support  24 month life  $35/month server  Labor Rate Assumptions $250 (500 sheets) $65 Walking (1 hr/wk) $55 Efficiency (2 hr/wk) $1000 (x3) iPad® + Case $35/Mo Cloud Server $400 IT Support (6 hr/yr) $250 $18,200$4,240 $18,450$4,240> 5 ½ months Time for Return on Investment ROI

© 2012 Autodesk Capacity 10,000 drawings Weight 1,400 lbs $5,000 / set Capacity 60,000 drawings Weight 9,000 lbs $30,000 / set How do you carry drawings? Capacity 1,000 drawings Weight 140 lbs $500 / set …You don’t (…and you wouldn’t even if the set were 100 sheets)

© 2012 Autodesk One moment while we switch to the iPad…

© 2012 Autodesk Digital vs Paper  Centralized Updating vs Individual Plan Sets  Linking to more information  Access and portability

© 2012 Autodesk Project Setup - Generic

© 2012 Autodesk Documents Managed at Project Server level Mobile Devices Kiosk (SmartBox) Digital Plan Room Mobile Secure Cloud Based Server

© 2012 Autodesk Mobile Devices Project Server Secure Cloud Based Server Kiosk (SmartBox) Digital Plan Room Documents Managed at PC level Mobile

© 2012 Autodesk Define Your Goals

© 2012 Autodesk 1.What 2. Who a)Who 3. Where a) 4.How a) How 5.How a)How 6. Who Define Your Goals

© 2012 Autodesk Define Your Goals 1.What files should be accessible? Drawings, specs, submittals, RFIs, Schedule, Scopes, etc. 2. Who should have access to the files? GC, Subcontractors, Designers, Owners, Inspectors, etc a)Who should be able to edit the files? Project Engineers, Project Managers, others 3. Where should people be able access the files? In their office, plan room, tablet, kiosk a)Will a RELIABLE internet connection ALWAYS be available for mobile devices? No is OK! 4.How will users interact with the information? Folder structure, custom interface a) How big is your project and drawing set? 5.How much money are you willing to spend? Software, plan room, kiosk, tablet, etc. a)How much will you save? Printing, shipping, server, etc. 6. Who will maintain the system and how?

© 2012 Autodesk What files should be accessible? Sync this folder

© 2012 Autodesk BIM Content

© 2012 Autodesk Who will be able to access/edit them? Permissions FoldersBBC TeamBBC-PE/DCSub-PM Sub- Field Design/Owner 10 Drawings (Posted)*RR/W/DRRR 20 Specs (Posted)*RR/W/DRRR 30 RFIs (Composite)*RR/W/DRRR 40 Submittals (Final-Approved)*R/WR/W/DRRR 50 Documents (As-Issued)**RR/W/DRRR 60 Schedule**R/WR/W/DRRR 70 Contract Scopes**RR/W/DRRR *Required folderR = Read OnlyW = Write (edit)D = Delete ** Optional folder (not required)

© 2012 Autodesk Mobile Devices Project Server Secure Cloud Based Server Kiosk (SmartBox) Digital Plan Room Documents Managed at PC level Mobile Where will people access the files?

© 2012 Autodesk How will users interact with the information?

© 2012 Autodesk

Cloud Storage Solutions Constructware®Box.com®Egnyte®DropBox® Internal Ease of Use4997 External Ease of Use2877 Security Settings (permissions) way Sync from Desktop 6 (req 3 rd party)5 (6 w/ 3 rd party)Yes5 (6 w/ 3 rd party) Initial Setup (10 = easiest) 8566 Maintenance7798 Best All project info already here Ease of use “Local Cloud”, and individual domains by project Ease of Use, Well known WorstLacks built-in sync, and requires log-in to access files Not designed to sync to a server, and need admin assist for setup Cost and setup requires guidance. Versioning needs improvement Not designed for what we do, lack of security options

© 2012 Autodesk  Main Things to Consider  Document Versioning  Permission Controls  Sync Capabilities  Cost Cloud Storage Solutions

© 2012 Autodesk iPad® Apps

© 2012 Autodesk iPad Apps GoodReader®PDF Expert® Price$4.99$9.99 Generic WebdavYes Folder Sync1-way or 2-way (one-button)2-way Only (Automatic) Sync OptionsSeveralNONE Download Time6:00* 7:30 Interface 78 Fill informsNoYes Tools78 Snapshot Hyperlinks work NoYes File typesMS office (as image), pdfPdf Best Price, mult file types, syncing Interface, “feel” Worst Looks complicated Auto sync lacks choices

© 2012 Autodesk One moment while we switch to the iPad…

© 2012 Autodesk

“You can pry this thing (iPad) from my cold dead hands” Superintendent “Assistant Superintendents are saving an hour a day easy! This is BIG” Superintendent “My QC team is saving 1-2 hours a day because they can access the documents at the issue” QC Director “I don’t know how anything’s gotten built in the past 20 years!” Superintendent Quotes From the Ground

© 2012 Autodesk Additional Tips and Thoughts  You need a jobsite champion  Don’t let contract requirements stop you from trying  Must have a good plan room  Talk to the design team  Get text searchable PDFs (Vector format)  Make sure to identify and meet all past needs  Drawings don’t stop with Construction

© 2012 Autodesk Additional Info 360° Panoramic Photos Combined Drawings Rename Process

© 2012 Autodesk Questions?

© 2012 Autodesk Thank You! Autodesk University Session Feedback Your feedback is very important to Autodesk. Attendees can complete the session survey on their mobile device, PC, or at a survey station. Each completed session survey enters you in that day’s drawing for a free AU 2013 pass. You can help make AU 2013 better! ALSO: Complete the AU Conference Survey at a survey station and receive an AU 2012 T-Shirt.

© 2012 Autodesk Contact Information  Eric Cleveland  Daniel Shirkey