District 11’s SharePoint Implementation Past, Present, and Future Opportunities

Why SharePoint? There are many compelling reasons to move to a SharePoint-based web presence: 1.Provides the same look and feel across the district, which simplifies navigation and enhances communication. 2.Provides safe, secure teacher sites that allow teachers to communicate and collaborate with their students and parents, on-line, anytime. 3.Allows team members to effectively collaborate on key activities via shared document libraries, discussion forums, blogs, wikis, surveys, and team sites. 4.Enhances information and document management and provides a portable alternative to networks drives while giving cross platform access to Microsoft Office documents and customizable forms. 5.SharePoint comes at no additional cost (part of Microsoft licensing).

The Past and Present INTERNET: In October 2011, we migrated Internet content to a SharePoint template, except for some special areas (e.g., FM scheduler, staff directory, …) INTRANET: As of August 1, 2012, most departments have migrated content from the “old” intranet site to the new SharePoint intranet at SCHOOL SITES: SharePoint-based School sites went live on August 1, 2012! TEACHER SITES: Currently, District 11 has approximately 100 teacher sites at 8 sites (elementary, middle, and high school levels)

SharePoint Information Architecture Web App Level Internet Intranet BOE Instruction IT – NS  BOE Instruction IT – NS  Principal Contacts Staff  Principal Contacts Staff  Classes Calendar Drop box Discussions  Classes Calendar Drop box Discussions  Schools Site Collection Level Sites, Sub-sites, and Pages IT – ADS – TS – etc. Instruction – Science – Math – etc. IT – ADS – TS – etc. Instruction – Science – Math – etc. Audubon Holmes Coronado  Audubon Holmes Coronado  Internet Sean Wybrant Jen Ury Sharon Milito  Sean Wybrant Jen Ury Sharon Milito  Current Intranet Teachers Multiple Servers in Prod, Test, and Dev Environments, IIS, … Team collaboration sites by Dept: – LRS – Coronado HS – Social Studies -- Elementary Social Studies – etc. Team collaboration sites by Dept: – LRS – Coronado HS – Social Studies -- Elementary Social Studies – etc. Team collaboration site collections by Division: – Superintendent – Instruction – Technology – etc. Team collaboration site collections by Division: – Superintendent – Instruction – Technology – etc. Green shading indicates anonymous access

The Future … Team Collaboration Sites – The potential is tremendous for these customized sites, which directly address the information management, communication, and collaboration needs of groups of all size and makeup. Student Sites – 21 st century student collaboration comes to D11. These sites could serve many functions, one of which is a portal to their teacher sites (one login accesses all teacher sites). Interactive forms – InfoPath’s interactive, highly customized forms will reduce district expense in terms of paper cost, human resource costs, employee time, etc. The possibilities are vast: almost anything done via paper can be done electronically. Teacher site enhancements – Your input is vital. We listened to teachers in developing these sites; we must have your input to further improve your sites.

Teacher Sites Revisited … Teachers (along with other staff, students, parents, etc.) have access to their SharePoint sites anywhere, anytime using any browser-enabled device. Teacher and student accounts use standard D11 network IDs and passwords, so there’s no need to remember additional usernames and passwords. Teacher homepages are open to the public, thus facilitating collaborative sharing of multifarious information with students, parents, and staff. Class sites are preconfigured (no user setup required) and secured for teachers and students, with daily refreshes of class/section data from Zangle so teachers do not have to worry about managing student users. Teachers can easy share and stream multimedia from within their SharePoint site.

Teacher Sites Revisited … Teacher sites come preconfigured with shared libraries for documents, images, videos, etc., and teachers will have their own document library that is designed to be a u:drive replacement, accessible wherever there is an Internet connection and secured so only they can see its content. Microsoft Office Web Apps offer browser-based viewing and editing of Word, Excel, and PowerPoint documents even on workstations using non-Microsoft operating systems and browsers. Additionally, the integration of Office Web Apps and SharePoint enables collaborative coauthoring of Word, Excel, and PowerPoint documents. The sites have fully functional interactive calendar that can be connected to Outlook (but adds additional functionality that Outlook lacks). Threaded discussion forums, blogs, and wikis facilitate team work, collaboration, and communication and come preconfigured with carefully controlled permissions, notifications, and reports for potentially inappropriate/abusive posts.

Teacher Sites Revisited … Assignment and drop box areas for teacher/student collaboration are integrated maximizing functionality and ease of use. The drop box has an intuitive interface that allows students to upload homework to the appropriate assignment, allows the teacher to review and send homework back to students as necessary, and keeps track of various versions and edits. Strict document security is maintained at all points so that students see only their own work. Teachers can quickly generate surveys using a variety of question types including multiple choice, short answer, etc. Even though the sites are ready to go out-of-the-box, teachers have the ability to customize web page design (via a Word-type interface) and functionality (via SharePoint web parts). With these sophisticated yet easy to use sites, teachers can leverage the latest technology to efficiently and effectively personalize learning as we strive to enhance student success.

SharePoint is opportunity SharePoint is here to stay D11 is leading the way