1311A.2 Club Leadership Training Session Achieving Success As Vice President Education

Presenters  Larry Scantland President, Evening Stars  Kathy Schneebeck Dulnoan Vice President Education, Anadarko of the Rockies

Understanding the Role  Creates and maintains schedule  Backs up President in club meetings  Assist Membership and Public Relations Vice Presidents in their role  Chairs speech contests if necessary  Reports membership achievements  Attend conferences and vote  Represent club outside of regular club

Additional Responsibilities  Orient new members  Work with Toastmaster in planning club meetings  Encourage new member participation  Assign mentors as needed  Promote educational programs  Mentor successor

Assigning Roles  Rotating process Ensure all members perform all roles  Creating themes Find new ways to change up meeting  Empowering evaluators Provide consistent guidelines on process  Encouraging Table Topics participation Utilize a mix of members and guests

Successful Club Series  Evaluation Provide training through multiple avenues (see next slide)  Leadership Set realistic goals, delegate, and monitor  Orientation Create process for new and existing members (mentoring)  Recognition Provide at membership and club level

Evaluation Training  Successful Club Series Evaluate to Motivate – item 292  Success Communication Series The Art of Effective Evaluation – item 251  Effective Evaluation Video – item 4008DVD Hard copy – item 202

Leadership Opportunities  Realistic Goals Get to know your members’ strengths and weaknesses  Delegate Understand the need to let others take the lead when necessary such as getting a Club Coach  Monitor Track progress of members development plans and club plans

Five Steps to Delegation  What to delegate  Who can accept the task  Explain task responsibility  Grant authority  Establish accountability

Delegation Barriers  Fear of losing control  Selfishness  Insecurity  Reluctance  Lack of confidence in others

Personal Strengths  Belief in club  Belief in Toastmasters credo  Belief in personal ability  Ability to work with others  Ability to lead by example

Competent Leadership  Purchase manuals for display  Discuss evaluation process  Assign quality mentors  Track progress  Encourage membership to excel  Assign Leadership Evaluator role at every meeting  Track membership progress

Orientation  Create process with Vice President of Marketing for new members  Work with Club Officers to get a list of mentors  Ask new members what their goals are and how you can assist  Continue orientation throughout the year

Recognition  Explain importance Distinguish between club and member recognition  Utilize all avenues Access Web site, newsletters, and meetings  Continue inner and exterior recognition Empower members to excel both in the club and in their personal and professional life  Track and promote Keep timely reports on members and the club and share at meetings or via the Web site

Club Goals  Track goals Either through a chart, Web site, or through , keep club abreast of the current status  Motivate members Acknowledge accomplishments at each meeting and work with mentors to challenge superior involvement  Discuss options Use speech contests, speech-a-thons, and external club visits to get additional speaking roles

The Crux of Your Role  Fulfill your required tasks Ensure you meet your required goals first  Assist other officers as needed Act as back-up or co-worker when requested  Represent the club externally At TLIs, other clubs, contests, and whenever called upon  Create creative solutions as needed Meeting themes, mentors, and speaker’s bureau

Other functions  Speech Contests Organize, assign roles, explain speaker’s role, and invite guests  Empower Members Provide additional speaking options, as well as roles  Observation Understand strengths and weaknesses and create solutions

Corporate Clubs  Differences How the role changes based on a closed club  Challenges What makes the role challenging  Options Partnering with other clubs Creating alternative training

Questions and Answers  What can we do to help you in your role?

Thank you! District 26 Vice President Education Members Club Officers