1. 2017 District 44 Mid-Year TLI
Pre-Work
Part I of II

2. TLI Pre-Work Objectives
Thank you registering for one of our upcoming District 44 Toastmasters Leadership Institute club officer trainings.
Pre-work objectives:
Review your responsibilities as a club officer
Consider how well you are performing in your role
Allow more time for face-to-face collaboration during TLI

3. TLI Pre-Work Instructions
Step One – Part I
Review the following slides
Consider your performance in your respective officer role(s)
Note your best practices, reasons for delay, concerns or questions in Part II
Step Two – Part II
Complete and submit TLI pre-work questionnaire
Provide honest answers
Print your response and bring it with you to TLI training

4. Club Officer Responsibilities
Club Meetings
Outside the Club Meeting
District Roles and Events
As a club officer you are responsible for completing key tasks before, during, and after club meetings
There is also club administration that each officer has a role in fulfilling
Club officers are considered the club’s executive committee and should meet on a regular basis
Participating in district roles and events are great ways to expand your network, increase your knowledge, and reach your personal goals

5. Executive Team’s Responsibilities
Club Meetings
Outside the Club Meeting
District Roles and Events

6. BEFORE Club Meetings President VPE VPM VPPR
Plan exciting themed meetings and events and ask VPPR to advertise
Confirm scheduled roles. Adjust as needed
Ask a member to present from The Successful Club Series (Item 289)
Offer support to the Toastmaster of the Day
Notify the club president and VPPR of recent education awards earned.
Orient new members
Assign mentors
VPM
Reach out to new members to welcome them
Contact former guests and members who have not been attending meetings
Prepare or order Guest Packets (item 387) to give to guests
VPPR
Verify that information on website and social media is correct
Post information on the website and on social media about upcoming events and education awards earned
Order promotional materials

7. BEFORE Club Meetings Treasurer Secretary SAA Prepare financial report
Review scheduled roles
Post the previous minutes
Prepare a list of actions for the president
Update the club’s officer list
SAA
Confirm room reservations
Inventory supplies and ensure supplies are on-hand

8. DURING Club Meetings President VPE VPM
Verify assigned members have arrived and are prepared
Remind members to select an evaluator for their CL Manual
Assist the Toastmaster
Greet guests
Inform Topicsmaster of any guests willing to participate
Recognize members for achievements
Preside over meeting when necessary
Answer education program or speech contest questions
VPM
Greet all guests and members
Provide all guest with Guest Packets
Answer questions guest may have
Introduce guest and seat them next to an experienced member

9. DURING Club Meetings VPPR Treasurer Secretary SAA
Distribute promotional materials
Report results of public relations efforts
Announce public relations campaigns
Solicit ideas and volunteers
Treasurer
Collect membership dues
Provide a report on club finances
Secretary
Ensure the attendance sheet and guest book has been circulated
Read previous minutes, note amendments
Record current meeting minutes
SAA
Open the club meeting
Welcome late arrivals
Coordinate food service, if any
Collect ballots and tally votes when necessary

10. AFTER Club Meetings President VPE VPM VPPR
Initial project completion records
Ensure members fill out award applications
Provide personal encouragement to members to participate and reach their goal(s)
Meet with members to answer questions
Meet with guests to answer program questions when needed
VPM
Meet with guests to answer questions
Introduce guests to other members
Invite guests to join the club
Help guests complete the membership application
VPPR

11. AFTER Club Meetings Treasurer Secretary SAA
Return room to original configuration
Pack up and store materials
Dispose of trash

12. Executive Team’s Responsibilities
Club Meetings
Outside the Club Meeting
District Roles and Events

13. Outside the Club Meeting
All Officers should:
Officers should work with the president to develop, execute, and monitor the club’s success plan to advance the club and member achievement
Attend club’s executive committee meetings regularly
Prepare and present your reports
Share information on upcoming events related to your role

14. Outside the Club Meeting
Presidents
Oversee the executive committee
Schedule and chair executive committee meetings
Ensure the executive committee completes its duties
Create a club budget
Compete a Club Success Plan
Strategize for success in the Distinguished Club Program
Create and oversee other club committees as necessary
Develop and improve club’s leadership team
Oversee club administration
Advance club and member achievement

15. Outside the Club Meeting
Presidents – Cont’d
Attend area council meetings
Vote at the district council meetings and at international business meetings
Appoint and chair the club’s audit and nominating committees
Receive official correspondence from World Headquarters and share with officers/club
Interact effectively with other organization levels (area, division, district officials, and sponsoring organization if applicable)
Arrange for your replacement or assistance and prepare your successor for office

16. Outside the Club Meeting
VPEs
Attend club executive committee meetings
Schedule and chair executive committee meetings in the absence of the president
Plan and promote club contests and varied educational meetings, events
Attend area council meetings
Attend and vote at district council meetings
Vote at international business meetings
Arrange for your replacement or assistance
Prepare your successor for office

17. Outside the Club Meeting
VPMs
Conduct membership-building programs
Promote membership goals
Promote membership building contests
Assist the VPPR
Attend club executive committee meetings
Attend area council meetings
Follow up on and keep track of guests
Arrange for your replacement or assistance
Prepare your successor for office
Bring membership applications

18. Outside the Club Meeting
VPPRs
Promote the club
Maintain the club website
Produce and distribute a club newsletter
Promote membership programs
Publicize the Toastmasters brand
Join a Toastmasters-moderated social networking website (Meetup)
Attend executive committee meetings
Attend other Toastmasters events (contests, conferences, other club meetings)
Arrange for your replacement or assistance
Prepare your successor for office

19. Outside the Club Meeting
Secretaries
Maintain accurate roster
Submit club officer list
Handle correspondence
Keep club files
Attend club executive committee meetings
Arrange for your replacement or assistance
Prepare your successor for office

20. Outside the Club Meeting
Treasurers
Attend executive committee meetings
Prepare a budget
Provide bank with a bank signatory card
Collect and pay dues
Reconcile deposits, expenditures and cash on hand
Submit new member applications
Issue checks for club expenses
Keep financial records
Present financial reports
Submit club accounts for audit
Ensure club meets government tax regulations
Receive financial correspondence
Prepare for audit committee

21. Outside the Club Meeting
SAAs
Schedule meeting location
Ensure adequate supplies are available
Attend executive committee meetings
Arrange for your replacement
Prepare your successor for office

22. Executive Team’s Responsibilities
Club Meetings
Outside the Club Meeting
District Roles and Events

23. District Roles and Events
One of the primary responsibilities of the district is to help all clubs (members) achieve excellence
Take advantage of district sponsored roles and events
Collaborate with your area director and clubs in your area to exchange ideas and obtain support
Review weekly messages from the district and share upcoming events with your members
Encourage participation in district events to further your members’ advancement
Join the district team to quickly move the dial on your leadership skills
Fall and Spring Conferences
Fall and Spring District Council Meetings
District Trainings
Area, Division, District Speech Contests
District Volunteer
Conference Volunteer
Club Coach
New Club Mentor
Demonstration Meeting Role
Area Director
Division Director
District Officer

24. Thank YOU for reviewing TLI pre-work Part I Now proceed to Part II to complete and submit your pre-work questionnaire. Please print and bring your completed questionnaire to training Mid-Year TLI Pre-Work Questionnaire We look forward to seeing you in class!