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1311A.3 Club Leadership Training Session Achieving Success As Vice President Membership.

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Presentation on theme: "1311A.3 Club Leadership Training Session Achieving Success As Vice President Membership."— Presentation transcript:

1 1311A.3 Club Leadership Training Session Achieving Success As Vice President Membership

2  Help officers clearly understand their roles.  Orient club members to better understand club officer roles.  Aid members when evaluating candidates for office.  Facilitate communication when expectations differ. 1 Standards for Success

3  Conduct ongoing membership-building and efforts.  Promote the goal of one new member per month.  Promote achieving 20 members by year-end or sooner.  Promote club and Toastmasters International membership-building programs.  Conduct a minimum of two formal club membership programs annually.  Keep track of guests, new members, and members not attending meetings.  Explain the educational program to prospective members, get their commitment to join and collect membership applications. 2 Outside the Club Meeting

4  Assist the VPPR with maintaining the club’s website and newsletter.  Ensure the club’s meeting location and time are listed correctly on the club’s website, promotional material, and with World Headquarters.  Attend club executive committee meetings.  Attend and vote at area council meetings.  Arrange for a replacement if unable to attend a club meeting.  Prepare your successor for office. 3 Outside the Club Meeting

5  Greet guest and have each complete the Guest Information Card (Item 231).  Report on current membership, promote membership campaigns, and welcome new members.  Work with the president and vice president education to ensure each new member is formally inducted at the first meeting after being voted in by the club.  Help guests wanting to join complete the Application for Membership.  Speak with fellow members to determine if their needs are being met. 4 At the Club Meeting

6  Set realistic and attainable goals.  Plan how to accomplish the goals.  Delegate tasks as needed.  Monitor progress toward goals.  Coach team members when necessary. 5 Your Leadership Opportunity

7 6 Five Steps of Motivation 1.Understand what motivates each person. 2.Focus on the benefit to the individual. 3.Make expectations clear. 4.Recognize their work. 5.Be a leader.

8 1.Decide what to delegate. 2.Decide who will do the task. 3.Assign responsibility. 4.Grant authority. 5.Establish accountability. 7 Your Leadership Opportunity Five Steps of Delegation

9 1.Lack of confidence in others 2.Fear of losing control 3.Selfishness 4.Insecurity 5.Reluctance 8 Your Leadership Opportunity Barriers to Delegation

10 1.Agree that a problem exists. 2.Discuss solutions. 3.Agree on an action. 4.Follow up. 9 Your Leadership Opportunity Four Steps to Coaching

11 A goal of one new member each month will help keep an influx of new members for a strong, healthy club. 10 Setting Membership Goals

12  Talk Up Toastmasters  Smedley Award  Beat the Clock!  Annual Membership Program 11 Achieving Membership Goals Membership-building Contests

13  Running the Marathon  Bar Chart 12 Achieving Membership Goals Contest Ideas

14  Member Interest Survey (Item 403)  New Member Profile Sheet (Item 405)  Club Climate Questionnaire (Item 251C) 13 Maintain Member Satisfaction

15  Introduce yourself.  Invite the guest to sit next to you or someone on the membership committee.  Provide Toastmasters’ promotional literature.  Spend a few minutes before or after the meeting getting to know your guest.  Ask why they chose to visit your club and what they expect to learn or achieve.  Explain how your club operates.  Describe how membership in the club will help them become better communicators and better leaders. 14 Handling a Guest Visit

16  Did they enjoy the meeting?  What aspect of the meeting was especially appealing to them?  Do they feel that they can benefit from Toastmasters? 15 Handling a Guest Visit Inviting Guests to Comment

17  With guests  With new members  With current members 16 Always Follow Up

18 A responsibility and a privilege 17

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