1. Speaking Network/ Toastmasters
Officers’ Roles and Responsibilities 1

2. The mission of a Toastmasters Club is to provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills, which in turn foster self-confidence and personal growth.
The Toastmasters educational program includes a leadership track, where you acquire and practice the skills necessary to be an effective leader. You can serve as a club leader, developing skills in planning, training, motivating and managing. You even can become a district leader, where these skills are further enhanced.

3. As a member of Toastmasters, you have an opportunity to serve and learn in many capacities. By participating in the club’s Executive Committee, taking on the responsibility for meeting quality and the long-term success of the club, you will acquire well-rounded skills not only in communication, but also in leadership. Serving as a club officer would also count toward your achievement of a Competent Leader award.
Take advantage of the outstanding leadership development opportunities within Toastmasters!

4. The President Leads your club by promoting excellence
Presides over club meetings
Chairs Executive Committee and conducts club business
Uses the Distinguished Club Program/Club Success Plan as a management tool
Attends Toastmaster training sessions and participates at district council meetings
Prepares and submits semiannual reports, to be received at world headquarters by April 10 and October 10
Votes at the regional conference and international convention, or tenders proxy to the district.
Is a member of the area and district council
Takes Team Bank's e-learning training
Represents club at Team Bank’s Speaking Network meetings
Prepares his or her successor for office 2

5. The Vice President Education
Plans dynamic club meetings
Promotes the Toastmasters educational program to club members
Orients new members to the Toastmasters program and to the club
Makes sure all members understand the importance of excellent evaluations and know how to evaluate
Arranges for Speechcraft and other Success/Leadership Programs to be conducted inside or outside of the club
Arranges for the club to conduct youth leadership programs
Encourages members to participate in other Toastmasters activities and programs
Administers speech contests
Organizes a speakers bureau
Chairs the Education Committee
Presides in the absence of the president
Attends and votes at area and district council meetings
Takes Team Bank's e-learning training and Toastmasters’ training
Votes at regional and international business meetings 3

6. The Vice President Membership
Builds club membership
Increases member satisfaction
Prepares the semiannual membership report
Chairs the Membership Committee
Attends and participates in Executive Committee meetings
Attends and votes at area council meetings
Takes Team Bank's e-learning training and Toastmasters’ training 4

7. The Vice President Public Relations
Plans a public relations program
Prepares publicity materials
Produces a club bulletin
Writes for the company publication
Chairs the Public Relations Committee
Attends and participates in Executive Committee meetings
Attends and votes at area council meetings
Takes Team Bank's e-learning training and Toastmasters’ training 5

8. The Secretary Maintains an accurate membership roster
Records and reads meeting minutes
Assists with the semiannual membership report
Reports new officers to world headquarters
Prepares and mails orders for Toastmasters supplies
Circulates TIPS (newsletter), the supply catalog and The Toastmaster (magazine)
Keeps the club constitution and bylaws
Maintains general club correspondence
Takes Team Bank's e-learning training and Toastmasters’ training 6

9. The Treasurer Prepares an annual budget for the club
Provides the bank with a new signature card
Notifies each club member in writing of dues payable
Collects payable dues and fees
Issues checks to world headquarters for semiannual membership dues/new member fees
Pays all bills promptly
Keeps complete and accurate records of all financial transactions
Presents a verbal and written financial report monthly
Submits club accounts for audit
Responds to Internal Revenue Service or other government agency inquiries and makes sure the club has an employer's identification number (United States only)
Takes Team Bank's e-learning training and Toastmasters’ training 7

10. The Sergeant-at-Arms Arranges room and equipment for each meeting
Greets all guests and members at each meeting
Arranges for food service at meal meetings
Collects ballots and tallies votes for awards
Maintains all club equipment and materials
Chairs the Social and Reception Committee
Attends and participates in Executive Committee meetings
Takes Team Bank's e-learning training and Toastmasters’ training 8

11. The Immediate Past President
Chairs the Nominating Committee
Helps with the Distinguished Club Program/Club Success Plan
Promotes the club's efforts to become a Distinguished Club
Provides guidance and serves as a resource to club officers and members
Takes Team Bank's e-learning training and Toastmasters’ training 9

12. For more information, see pages of your Toastmasters Communication and Leadership Program manual. 10

13. Competent Leader (CL) Award
To be eligible for this award, you must have:
Achieved Competent Toastmaster award
Served at least six months (June 1 through December 31, or January 1 through June 30) as a club officer (president, vice president education, vice president membership, vice president public relations, secretary, treasurer or sergeant- at-arms) and participated in the preparation of a Club Success Plan while serving in this office
While a club officer, participated in a district-sponsored club officer training program
Conducted any two programs from the Successful Club Series 11

14. Remember: Nominations are due to ________ by _____a. m. /p. m
Remember: Nominations are due to ________ by _____a.m./p.m. on _______________!