Aviation Safety Reporting System (ASRS) and Related Systems Pre-Solicitation Conference NNA J-GVW March 19, 2004

AGENDA Registration9:00-9:30 Registration9:00-9:30 Introduction9:30-9:45Gail Woll Introduction9:30-9:45Gail Woll Contract Specialist Contract Specialist Procurement Overview9:45-10:00Gail Woll Procurement Overview9:45-10:00Gail Woll Contract Specialist Contract Specialist Technical Overview10:00-11:00 Linda Connell Technical Overview10:00-11:00 Linda Connell ASRS Director/COTR ASRS Director/COTR Break11:00-11:15 Break11:00-11:15 Collect written questions Wrap-Up11:15-12:00 Wrap-Up11:15-12:00

PROCUREMENT OVERVIEW

General Guidance Copies of these viewgraphs and the pre- solicitation attendance list will be posted on the NAIS website Copies of these viewgraphs and the pre- solicitation attendance list will be posted on the NAIS website All revisions to the Draft RFP will be in writing; nothing said here today should be construed as a revision unless subsequently confirmed in the final RFP All revisions to the Draft RFP will be in writing; nothing said here today should be construed as a revision unless subsequently confirmed in the final RFP No Oral Questions. All questions on either the Draft RFP or this conference shall be submitted in writing by COB on March 24, 2004 to Gail Woll via No Oral Questions. All questions on either the Draft RFP or this conference shall be submitted in writing by COB on March 24, 2004 to Gail Woll via

Communications blackout will be invoked when Final RFP is issued. All communications with industry concerning this acquisition will then be with Contract Specialist Gail Woll Communications blackout will be invoked when Final RFP is issued. All communications with industry concerning this acquisition will then be with Contract Specialist Gail Woll The “blackout” period for communication with industry will continue until all proposals have been received, evaluated, and the contract awarded. The “blackout” period for communication with industry will continue until all proposals have been received, evaluated, and the contract awarded. General Guidance (cont.)

ARC personnel who are involved with the administration of existing contracts with companies that are competing on this solicitation shall not discuss the subject procurement with company employees. ARC personnel who are involved with the administration of existing contracts with companies that are competing on this solicitation shall not discuss the subject procurement with company employees.

NASA ACQUISITION INTERNET SERVICE (NAIS) Website: Website: –Business Opportunities –Register for Notification

NASA Notification Receive the following announcements by Receive the following announcements by –Pre-Solicitation information –Notices of solicitation and solicitation amendment releases –General procurement announcements –Post-Award notices

NASA Notification (Con’t) No need to constantly monitor website No need to constantly monitor website –Track all procurement notices. –Track any set or all NASA Center notices. –Track any set of product and/or service classifications for any or all NASA Centers.

Freedom of Information Act (FOIA) Requests Requests for information on incumbents or other offerors: require a FOIA request. Requests for information on incumbents or other offerors: require a FOIA request. No proprietary information can be disclosed. No proprietary information can be disclosed. The incumbent for this requirement is: The incumbent for this requirement is: Battelle Memorial Institute NAS , approx $44 million, CPFF 11/8/99 – 11/7/04

Direct FOIA Requests To: Terence Pagaduan Terence Pagaduan NASA Ames Research Center Code EX, M/S Moffett Field, CA Telephone: (650) Fax: (650)

SCHEDULE (Tentative) 7.Final RFP Apr 04 7.Final RFP Apr 04 8.Receipt of ProposalsMay 04 8.Receipt of ProposalsMay 04 9.AwardOct 04 9.AwardOct day Phase-In Start Oct day Phase-In Start Oct 04 1.Draft SOW Posted2/12/04 1.Draft SOW Posted2/12/04 2.Synopsis Issued3/4/04 2.Synopsis Issued3/4/04 3.Draft RFP Issued 3/9/04 3.Draft RFP Issued 3/9/04 4.Questions/Comments Due3/15/04 4.Questions/Comments Due3/15/04 5.Pre-Solicitation Conference3/19/04 5.Pre-Solicitation Conference3/19/04 6.Final Questions/Comments Due3/24/04 6.Final Questions/Comments Due3/24/04

Award without Discussions NASA’s preferred and intended method of competition is award without discussions NASA’s preferred and intended method of competition is award without discussions Offeror’s intent to take exceptions to terms and conditions should be communicated to the Contracting Officer BEFORE offers are due Offeror’s intent to take exceptions to terms and conditions should be communicated to the Contracting Officer BEFORE offers are due

Full and Open Full and Open Off-Site Off-Site Currently, our intention is to award a Cost Plus Fixed Fee (CPFF) Task Order Contract. Currently, our intention is to award a Cost Plus Fixed Fee (CPFF) Task Order Contract. Contract scheduled period is from date of award to October 2009 (2-year base period and three 1-year option periods) Contract scheduled period is from date of award to October 2009 (2-year base period and three 1-year option periods) NAICS Code is ; $21M annual receipts NAICS Code is ; $21M annual receipts Award

Evaluation Factors Mission Suitability (Weighted and Scored per NFS (A)(3)) Mission Suitability (Weighted and Scored per NFS (A)(3)) Past Performance (Adjectival) Past Performance (Adjectival) Cost (FAR ) Cost (FAR )

Evaluation Factors (Con’t) Mission Suitability (factor) Mission Suitability (factor) 1. Understanding the Requirement (subfactor) –Reporting Systems Technical Domains (element) –System Requirements and Innovations (element) –Security and Risk Management (element) 2. Management Approach (subfactor) –Organization Structure (element) –Key Personnel (element) –Staffing Plan (element) –Total Compensation Plan (element) –Corporate and Company Resources (element) –Phase-In Plan (element) 3. SDB Participation (subfactor) –SDB Participation (element) –Subcontracting Plan (element)

Mission Suitability (factor) 1. Understanding the Requirement (subfactor) Overall understanding of the requirements. Overall understanding of the requirements. The technical disciplines and skill levels required The technical disciplines and skill levels required Process engineering and system requirements and their implementation in specialized technical domains Process engineering and system requirements and their implementation in specialized technical domains Innovations to improve effectiveness and efficiency will be considered Innovations to improve effectiveness and efficiency will be considered Recognition of technical risks and proposed approaches to mitigate them Recognition of technical risks and proposed approaches to mitigate them Approach to safeguarding the integrity of the systems Approach to safeguarding the integrity of the systems

Mission Suitability (factor) (Con’t) 2. Management Approach (subfactor) Management approach and its applicability to the SOW Management approach and its applicability to the SOW Organization structure including corporate headquarters Organization structure including corporate headquarters Credentials and commitment of proposed Key Personnel Credentials and commitment of proposed Key Personnel Realism of proposed skill mix, hiring and retention methods Realism of proposed skill mix, hiring and retention methods Total compensation plan Total compensation plan Corporate and company resources available for short-term requirements Corporate and company resources available for short-term requirements Phase-In Plan schedule, personnel, approach, typical problems and proposed resolutions Phase-In Plan schedule, personnel, approach, typical problems and proposed resolutions

Mission Suitability (factor) (Con’t) 3. SDB Participation (subfactor) The extent to which SDBs are identified and committed (types, amount, complexity, and variety of work to be performed.) The extent to which SDBs are identified and committed (types, amount, complexity, and variety of work to be performed.) The proposed overall Small Business Subcontracting goal will be assessed relative to the current goal of 30 percent and the proposed approach to meet this goal. The proposed overall Small Business Subcontracting goal will be assessed relative to the current goal of 30 percent and the proposed approach to meet this goal. The realism of the Subcontracting Plan and the offerors proposed participation in the of participation of SDB concerns The realism of the Subcontracting Plan and the offerors proposed participation in the of participation of SDB concerns

Subcontracting Goals Currently, the Small Business Subcontracting Goal is set at 30% and is based on the total contract value Currently, the Small Business Subcontracting Goal is set at 30% and is based on the total contract value SDB8% SDB8% Woman-Owned5% Woman-Owned5% HUBZone3% HUBZone3% Veteran-Owned 3% Veteran-Owned 3% HBCUs3% HBCUs3%

Past Performance Relevant Technical Performance Relevant Technical Performance Contract Management Contract Management Corporate Structure Corporate Structure Other Information (e.g. Awards, Certification, Fee results,Cost Over/Underruns, etc.) Other Information (e.g. Awards, Certification, Fee results,Cost Over/Underruns, etc.) Include Major Subcontractors Include Major Subcontractors

Cost Cost realism analysis will be performed to assess the reasonableness and realism of the proposed costs Cost realism analysis will be performed to assess the reasonableness and realism of the proposed costs For the purpose of establishing probable cost, the offeror’s proposed fee will be accepted as proposed For the purpose of establishing probable cost, the offeror’s proposed fee will be accepted as proposed Award based on proposed costs Award based on proposed costs There are no formulae for making trade-offs or correlations between mission suitability points and probable cost dollars. The Source Selection Authority will make her decision on the basis of an integrated assessment of all factors. There are no formulae for making trade-offs or correlations between mission suitability points and probable cost dollars. The Source Selection Authority will make her decision on the basis of an integrated assessment of all factors.

Source Evaluation Process Mission Suitability is considered to be the most important evaluation factor. Past Performance is less important than Mission Suitability, but more important than Cost. Mission Suitability is considered to be the most important evaluation factor. Past Performance is less important than Mission Suitability, but more important than Cost.

Possible Oral Proposal Presentations Mission Suitability Mission Suitability –Organization –Staffing Plan –Key Personnel

Proposal Preparation –Original, five printed copies and one electronic version. –All volumes SHALL be submitted no later than the due date in block 9 of the SF 33. Mission Suitability Proposal Mission Suitability Proposal

Proposal Preparation –Original, five printed copies and one electronic version. –Past Performance Questionnaires Send Contracting Officer a list of contacts/places from whom you’ve requested past performance information 20 DAYS prior to proposal due date Send Contracting Officer a list of contacts/places from whom you’ve requested past performance information 20 DAYS prior to proposal due date Past Performance Proposal Past Performance Proposal

Proposal Preparation (Con’t) –Original, five printed copies and one electronic version to NASA. –All volumes SHALL be submitted no later than the due date in block 9 of the SF 33. –1 copy to cognizant DCAA office (not part of the 5 copies to be submitted to NASA) Cost/Price Proposal Cost/Price Proposal

Conclusion Subscribe to NAIS Subscribe to NAIS Submit Comments and Questions NLT 3/24/04 Submit Comments and Questions NLT 3/24/04 –Oral Proposals –Incentive –Proximity