Office of Assessment and Accountability Kentucky Department of Education 3/3/20141

Allegation# of Incidents Inappropriate Assistance/Intervention by Staff Test Security (Staff) Test Security (Student) Out of Order (Staff) Out of Order (Student) Special Education Student Action Missing Test Booklets Other 3/3/20142

Allegation# of Incidents Inappropriate Assistance/Intervention by Staff35 Test Security (Staff)40 Test Security (Student)5 Out of Order (Staff)27 Out of Order (Student)54 Special Education46 Student Action18 Missing Test Booklets6 Other37 3/3/20143

Allegation # of Incidents 2011 # of Incidents 2012 Inappropriate Assistance and/or Intervention by Staff52 Test Security (Staff)129 Test Security (Student)13 Out of Order (Staff)116 Out of Order (Student)4025 Special Education148 Student Action1415 Missing Test BookletsTBD Other /3/2014

Adult monitoring during testing needs to improve. Many, if not most, student work aheads are due to monitoring practices. Cell phones (student texting, phone sitting out on testing surface, student using phone calculator, student going to internet websites) Other allegation category: o Student continuing to work after time is called o Adult administering assessments without appropriate trainings o Mistimings o Have several staff members proof your testing schedule o Cell phone out during testing o Student waiting on accommodations for a test being allowed to mix with students already tested o Students not being allowed to use allowable items on test (e.g. calculator) 3/3/20145

Decreasing Allegations Provide your staff with thorough Administration Code and Inclusions of Special Populations training. Use the materials provided on our Testing Unit website to conduct your trainings. Provide your staff the opportunity to ask questions and seek clarification on these regulations. Dont rush through the training! Please call the Testing Unit any time you need clarification or have questions Convey the strong expectation that all staff will adhere to the Administration Code and Inclusions of Special Populations when participating in any portion of state assessments. Students should be provided with the best opportunity to demonstrate what they know and are able to do. 3/3/20146

To review the appropriate practices for the state assessment system as defined in the Administration Code for Kentuckys Educational Assessment Program (703 KAR 5:080) Revised September 2009 To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070) Revised February /3/20147

I. Rationale II. Appropriate Assessment Practices III. Violations of the 703 KAR 5:080 Administration Code IV. Review of Secure Assessment Components V. Proper Reporting of Nonacademic Indicators VI. Signature Page 3/3/20148

ACCEPTABLENOT ACCEPTABLE Positive Statement Aligns Topic Change appears below line in regulation New or Clarified information in Bold Blue Negative Statement Aligns Topic Change appears below line in regulation New or Clarified information in Bold Blue 3/3/20149 From the PowerPoint From the Regulation

Multiple state-required assessments 1. Professional Ethics 704 KAR 20: Educational Defensibility Teach the content 3. Student Ownership All work done entirely by the student 3/3/201410

KY ACT EXPLORE ACT PLAN ACTK-PREP Alternate Assessment ACCESS for Ells Non- Academic Data EOC 3/3/201411

Test Security Procedures for Reporting Errors Classroom Materials Administration Practices Test Preparation Inclusion of Special Populations Alternate Assessment 3/3/201412

Each individual involved in any component of the state assessment program is required to have annual training. Each individual involved in any component of the state assessment program is required to annually receive a copy of, read and comply with documents and manuals specific to the state-wide assessment. The training includes documents and administration manuals specific to state- required assessment components 3/3/201413

Training must be completed prior to any state required assessment administration 703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment 3/3/201414

DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration. When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only. 3/3/201415

ACCEPTABLENOT ACCEPTABLE Using Kentuckys Core Content for Assessment Using released items Signing of nondisclosure forms by noncertified personnel assisting with testing Revealing any secure test item Using secure test items to prepare students for assessment Taking notes about or discussing the content, concepts or structure of any secure test item 3/3/201416

ACCEPTABLENOT ACCEPTABLE Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.) Copying of Alert Papers by DAC, BAC or school administrator Saving student responses electronically to local drives or network drive Reproducing secure test materials in any way Access to electronic devices with wireless communication or imaging capabilities 3/3/201417

ACCEPTABLENOT ACCEPTABLE Destroying student notes, rough drafts or scratch paper after testing Visually scanning student response booklets for stray marks and good faith effort Scoring of test items or rough drafts is not permitted Reading student responses in entirety for good faith effort is not permitted 3/3/201418

ACCEPTABLENOT ACCEPTABLE Distributing Test Administration Manuals (TAMs) to administrators or proctors prior to the testing window Distributing tests in the order of the shrink-wrapped packages Ensuring that reusable test materials are free of any marks made by past students Making test booklets available to administrators or proctors prior to the testing window Showing test items to anyone not administering the test Leaving test booklets unattended outside of locked storage Storing test booklets in a classroom without double- locked storage 3/3/201419

3/3/ Do not reproduce test item!

Content information or strategies/processes cannot be displayed on any classroom surface, including clothing. Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment. Periodic tables and motivational-type posters may remain. 3/3/201421

What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing during testing? 3/3/ ACTIVITY

Dictionaries & Thesauri for on-demand writing Calculators as designated in the administration manual for that assessment Refer to EXPLORE, PLAN & ACT manuals for acceptable calculators Blank writing or graph paper, blank overlay sheets and bookmarks which are free of content 3/3/201423

Sharing calculators during testing session Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc. Having materials or information at the student workstation that was not sent as a part of the assessment 3/3/201424

General Instructions Do your best Stay on task Assistance or Evaluative Comments You can do better. You can write more. 3/3/201425

Accommodations for assessment shall be consistent with a students current IEP, 504 Plan or PSP. Accommodations for one student shall not interfere or influence the assessment of another student. Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers. 3/3/201426

Restroom breaks are allowed, if the student is monitored at all times. Lunch Break Tests should be scheduled to avoid lunch. If tests cannot be scheduled to avoid lunch, lunch should be brought to the students in the testing area. If there are too many students to bring lunch to the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion. 3/3/201427

All students in the same grade level in the same school must be simultaneously assessed in the same content area. Students that are absent should resume testing with their class in the section that the class is testing. Example: A student that was absent for Part A and returns to school when Part B is being administered will take Part B with the class, then take Part A in a makeup session later. 3/3/201428

Time Limits and extended time for each assessment must be followed per the administration manual. Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day. 3/3/201429

If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section. If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time. 3/3/201430

ACCEPTABLE – Instructional Practice Continuing normal instruction during testing window Ongoing regular review of year long content Embedded test taking strategies in regular content instruction Test item retaken for disciplinary purposes NOT ACCEPTABLE – Instructional Practice Cessation of normal instruction during testing window Review of content based upon information from secure test materials Test prep courses with no link to Program of Studies 3/3/201431

Test preparation or practice activities are not to be conducted instead of regular classroom instruction. Teachers and other staff shall not be required to conduct test preparation or practice activities outside the normal work day. 3/3/201432

Can include pre-writing requirement (type to be determined by the student) Cannot require complete first drafts Cannot include evaluative statements or grade assignments of test answers Feedback on Good Faith Effort cannot be given until after test booklets are returned to the BAC. 3/3/201433

Rewards or motivational strategies shall be consistent with those applied within the regular curriculum or with the larger school program in general and attainable year round for student achievement. 3/3/201434

Funding of Rewards must follow School Food Services Guidelines and local and state boards finance policies. Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives. ESS funds shall not be used for test preparation. Donations from individuals, businesses, parents or school staff can be used for student incentives. 3/3/201435

Those providing accommodations must be trained in the Administration Code and how the student uses accommodations. Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations 3/3/201436

Students in the KAAP have primary ownership of assessment pieces Yearly training for administration of Attainments Tasks and the Transition Attainment Record is required Alternate Assessment components are secure materials Altering results of Alternate Assessment components is prohibited 3/3/201437

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All allegations, or perceived inappropriate testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC). If the DAC is the one not following proper procedure and does not correct or report the situation, a call or can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person. 3/3/201439

Allegations Coordinator Patsy Kenner x Reporting Allegations 3/3/201440

Step 6 District receives letter from KDE with action to be taken Step 5 Commissioner of Education makes final determination Step 4 Board of Review makes recommendations to Commissioner of Education Step 3 Findings reported to Board of Review Step 2 KDE manages investigation process Step 1 Allegation referred to KDE Allegation Coordinator 3/3/201441

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Parents and Others not employed by a Kentucky Public School District may review secure materials at the KDE office in Frankfort, but not in the local district. A nondisclosure statement must be signed before reviewing secure assessment components. 3/3/201443

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Local districts shall: report data to KDE. inform KDE of any errors in reporting. Data that is reported is lagged by one year. Example: Information reported in fall will be information regarding students in the prior school year. 3/3/201445

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JCPS Testing Unit Erica Thompson, District Assessment Coordinator Jessica Lyons, Data Management/Research Technician Ryan Goepper, Data Management/Research Technician Tammy Durham, Clerk II Jacque Queenan, Assessment Support Technician /3/2014