PowerPoint in an Hour Gini Courter Annette Marquis TRIAD Consulting

Why Use PowerPoint? People retain:  About 70% of what they hear and read  About 50% of what they hear  About 90% of what they hear, read, and physically participate in  Writing  Singing  Moving their bodies

In this session we will  Create a presentation using a Wizard  Enter and edit presentation text  Rearrange slides  Change design templates  Add objects  Add transitions and animation  Set timings  Show the presentation

Pre-Flight Announcement  Fasten your seatbelts  Make sure your seatback is in the upright and locked position  Comply with crewmember instructions  This is a no-smoking flight  Please make sure all cell phones and pagers are turned off and stowed for the duration of the flight.

Creating a Presentation  Using a Wizard  Using a Design Template  From scratch

Changing Your View  PowerPoint 97  Outline view  Slide view  Notes view  Slide Sorter view  Slide Show view  PowerPoint 2000/02  Normal view  Slide Sorter view  Slide Show view

Entering and Editing Text  Click the Outline tab (2002) or switch to any view with the outline  Select words as you would in Word  Select lines as you would paragraphs or click the slide icon and bullets  Drag and drop to rearrange slides and points  Tab to indent, Shift+Tab or outdent

Formatting: Key Concepts  Font sizes change “on the fly” – ignore this behavior for now  Don’t change fonts or styles in slides or outline  Do change presentation-wide settings in the Slide Master  Font  Bullets  Anything used on every slide  Do bold or italicize key words, terms after choosing a presentation design

Working with the Slide Master  Most presentations have two masters*  Title Master used for all title slides  Slide Master used for all other slides  Choose View > Master > Slide Master to open master (or hold Shift and click Normal View or Slide View button)  Choose any other view to switch out

Rearranging Slides  Drag and drop in the Outline  Drag and drop in the Slide Sorter

Inserting Objects  If it isn’t text or part of a template, it’s an object:  Clip art  Sounds  Charts  Pictures

Inserting Objects  Choose Insert then choose the type of object from the menu, or  Change to a slide layout that has a placeholder for the object, or  Copy the object in its native format, then paste or paste special in PowerPoint

Adding Transitions  Switch to Slide Sorter view  Select the slide(s)  PowerPoint 2002: click the Transition button, then choose a transition in the task pane  PowerPoint 2000/97: choose a transition from the Transition drop down list on the toolbar

Adding Animation  In PowerPoint 2002: choose the Slide Design – Animation Schemes task pane  In PowerPoint 2000/97: switch to Slide view. Choose Slide Show > Animation

Rehearsing Timings  Choose Slide Show > Rehearse Timings  Click through each animation and transition  When finished, click Yes to save the timings

Showing the Presentation To show the presentation “live”: 1. Choose Slide Show > Setup Show 2. Choose Presented by a Speaker 3. Set Advance Slides to Manually so you can click through each transition and animation. Click OK 4. Choose Slide Show > View Show to start presentation

Showing the Presentation To use the presentation in a kiosk: 1. Choose Slide Show > Setup Show to open the dialog box 2. Choose Browsed in a Kiosk 3. Set Advance Slides to Use Timings. Click OK 4. Choose Slide Show > View Show to start the presentation