The Advantage Series © 2004 The McGraw-Hill Companies, Inc. All rights reserved CHAPTER 2 Performing More Integration Tasks

© 2004 The McGraw-Hill Companies, Inc. All rights reserved 2.1 Creating a Presentation from a Word Document When creating a detailed PowerPoint presentation (like this one), consider using Word to help you organize and develop the content. Using Word’s Outline view and the Send To: Microsoft PowerPoint feature, you can transform your Word document into a series of PowerPoint slides.

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Creating an Outline in Word Figure 2.1 Outline view Outline level Heading style Insertion point End of Document marker Outlining toolbar

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Creating an Outline in Word Insertion point Sub-topic at Heading Level 2 in the outline Main topic at Heading Level 1 in the outline Figure 2.2 Entering sub- topics in the outline

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Creating an Outline in Word Figure 2.3 Collapsing the outline The plus sign icon in an outline denotes a topic that contains sub-topics and may be expanded. Show Level drop-down list box

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Converting a Word Outline to PowerPoint Select this menu command to begin the conversion process Figure 2.4 Send To menu options

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Converting a Word Outline to PowerPoint Slides pane During the conversion process, PowerPoint 2003 creates a new slide for each of the topics formatted using the “Heading 1” style. Figure 2.5 Viewing the Word outline in PowerPoint The first topic is displayed on the first slide

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Converting a Word Outline to PowerPoint Slide 2 is the currently displayed slide Figure 2.6 Applying a design template The “Radial” option is the active design template

© 2004 The McGraw-Hill Companies, Inc. All rights reserved 2.2 Integrating PowerPoint with Word and Excel When creating a detailed PowerPoint presentation (like this one), consider outputting the slides to Word as handouts for reference. If you plan to use graphs or charts in a PowerPoint presentation, it may be easier to create them using Excel’s powerful charting functions and import them into PowerPoint.

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Copying PowerPoint Slides to Word Select a slide by clicking on its thumbnail image in the Slides pane Figure 2.7 “Operating Systems” presentation

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Copying PowerPoint Slides to Word Select an option to determine the format for pasting the object into Word 2003 Select the Paste link option to create a dynamic link between the source data and the pasted result Figure 2.8 Paste Special dialog box

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Copying PowerPoint Slides to Word The text for this bullet point has been changed from “Time- sharing” to “Time- slicing.” Figure 2.9 Updating linked information

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Copying an Excel Chart to PowerPoint Figure 2.10 Displaying the fourth slide in the presentation Click on the thumbnail image of the fourth slide to display it in the work area

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Copying an Excel Chart to PowerPoint Figure 2.11 “Market Share” worksheet

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Copying an Excel Chart to PowerPoint The chart object appears with selection handles Figure 2.12 “Market Share” embedded chart

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Copying an Excel Chart to PowerPoint Figure 2.13 Pasting an Excel 2003 chart object onto a slide

© 2004 The McGraw-Hill Companies, Inc. All rights reserved 2.3 Integrating Access with Word and Excel If you need the power of a database application to manage your worksheet list, consider transferring your Excel data into Access. If you need more flexibility in Access report formatting, consider converting them into a Word document for final polishing.

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Exporting Access Reports to Word Figure 2.14 IM0230 Database window

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Exporting Access Reports to Word The OfficeLinks menu displays your options for exporting the report This report is displayed in a maximized Print Preview window with a zoom factor of 75% Figure 2.15 Zooming in the Print Preview window

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Exporting Access Reports to Word Figure 2.16 Formatting an Access 2003 report in Word 2003 Insertion point The row data is now formatted using a 12 ‑ point font size

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Importing a Worksheet List into Access 2003 Figure 2.17 Counselors workbook

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Exporting a Worksheet List to Access If your worksheet list begins with a row of column headings, like the example in this graphic, select this check box option. Figure 2.18 Import Spreadsheet Wizard dialog box: Step 1 Actual data from the Excel 2003 workbook named “Counselors”

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Exporting a Worksheet List to Access Figure 2.19 Import Spreadsheet Wizard dialog box: Step 3

© 2004 The McGraw-Hill Companies, Inc. All rights reserved Exporting a Worksheet List to Access Figure 2.20 Counselors datasheet The conversion process adds a few blank rows in this example, which you would normally delete