1. Excel Class Outline What is a spreadsheet? What can you do with them? The Cell - basic unit of a spreadsheet Making a Table - cells in Rows and Columns Using your tables - sorting, re-arranging, editing Viewing & Printing - formatting, titles & insert pictures Using graphs - using the right kind & making it clear Beyond the basic table - formulas, analysis, linking, exporting Menu terms & Help - useful info to help you work Work on your project & ask questions

2. What is a Spreadsheet? What can you do with them? A spreadsheet is a way to collect and use information –Your information goes in a cell –Cells are arranged in rows and columns –As big or as small as you need –You decide what you want, and how it should be arranged –Spreadsheet = Workbook = Table = List = Database Some uses for spreadsheets –Inventories– Budgets –Investment tracking– Bookkeeping records –Mailing lists– Mileage records –Maintenance records– List of Anniversaries, Birthdays –Collections– Statistical data & analysis Excel Class

3. The Cell The cell is the basic unit of the spreadsheet A cell is a container for: headings, names, numbers, dates, formulas, currency, addresses, notes, phone numbers, part numbers... any kind of information How we refer to cells –Relative address– Absolute address –By name Excel Class width height Cell Properties Height Width Borders Patterns & colors Fonts Number formats Custom formats

4. Making a Table Excel Class Excel calls your table a “Workbook”. It can have several sheets. A “Template” is a pre-designed workbook. (yours or theirs) You can use a Template of create your own from a Blank one. First, decide the purpose for your table. How do you want it arranged? Info in rows or columns? How should it look? Format the cells, add header/titles. Enter your information. Use filling & copying too. Save As vs. Save. Make a Template?

5. Once a basic table has been created you can: –Add or insert information - by cell, or rows & columns –Delete or revise information - cell, or rows & columns –Find information (Edit/Find) & Replace –Re-arrange information Within columns/rows Re-arrange rows or columns Sort –Add Headers and Footers (dates, filenames, page #’s...) –Create graphs from your data [See Using Graphs] –Insert graphics –Copy cells to/from another table –Format and Print your table (Print Range) Using Your Tables; Viewing & Printing Excel Class

6. Makes numeric data easier to understand Use the Chart Wizard and experiment with chart types –Pie chart (also Bar graph) shows parts to whole –Column chart shows comparisons of values –Line or area chart shows changes over time –2-axis chart compares different, but related quantities –3D vs flat is your preference Customize the look with colors, labels, patterns Use a Legend? Add titles, gridlines and axes formats to improve readability New data can be added to existing graphs Save with spreadsheet or on new page Using Graphs Excel Class

7. Formulas - let the table do the work Link Tables and/or graphs Use analysis features Automate steps for repetitive actions Exporting/importing data with other applications Spreadsheet data on the Web Beyond the Basics Excel Class

8. New - opens new workbook Open - open existing workbook Close - close current screen (not same as Save) Save - use this to update an existing file Save As - Lets you name file AND locate place to save Save as HTML - makes your data Browser-readable Save Workspace - ? Page Setup - For printer Print Area - Allows you to select printed portion Print Preview - Shows how page will print Print - Calls up your printer dialog to print your doc. Send to - Lets you e-mail the file Properties - Descriptions you write Menu Definitions - File Menu Excel Class

9. Undo - Reverses last step (if possible) Repeat - repeats previous action with new selection Cut - removes selection Copy - duplicates selection Paste - inserts selection Paste Special - inserts part(s) of selection you want Fill Clear Delete Find Replace Go to Publishing Menu Definitions - Edit Menu Excel Class

10. Menu Definitions - View Menu Excel Class Normal Page Break Preview Toolbars Formula Bar Status Bar Header & Footer Comments Custom Report Manager Full Screen Zoom

11. Menu Definitions - Insert Menu Excel Class Cells, Rows, Columns Worksheet Chart Page break Function Name Comment Picture Movie Object Link

12. Menu Definitions - Format Menu Excel Class Cells, Row, Column Sheet Autoformat Conditional Format Style - create and define styles

13. Menu Definitions - Tools Menu Excel Class Spelling Autocorrect Share Workbook Track changes Merge Workbooks Protection (Specialized tools) Customize Preferences Wizard

14. Menu Definitions - Data Menu Excel Class Sort Filter Form Subtotals Validation Table Text to columns Template Wizard Consolidate; Group & Outline Pivot Table Report Get external data Refresh

15. Menu Definitions - Window Menu Excel Class New window Arrange Hide Unhide Split Freeze Panes

16. Menu Definitions - Help Menu Excel Class About Balloon help Show Balloons Microsoft Excel Help Contents & Index Help on the Web Online Registration