2015 ICPC Service & Commodity Planning Meeting Wednesday, January 28, 2015 from 9:00 a.m. to 11:00 a.m. Franklin County Dog Shelter & Adoption Center

Agenda Welcome and Introductions Background & Purpose Objective 1: Information distribution Objective 2:Discussion: Potential 2015 Topics & Hosts Objective 3: Schedule Summit planning meeting and Summit dates

Welcome & Introductions

Background & Purpose The purpose of the ICPC committee is to reduce costs of goods and services by providing public entities with cost- cutting opportunities. By agreeing on competitive specifications, contract terms and conditions for items of common usage, participants can combine their requirements for a single request for competitive sealed bids, requests for proposal, competitive or sole source negotiations. In addition, multiple member usage of individual member's agreements shall be promoted as deemed appropriate.

Information Distribution 2015 Committee list 10 Easy Steps for facilitating an ICPC Summit Review of ICPC Summit Topics 2014 Survey Comments

2015 Committee list

2015 Committee List

10 Easy Steps for facilitating an ICPC Summit 1.Attend ICPC planning meeting. 2.Seek name(s)/contact information from ICPC committee representatives of key buyers responsible for particular commodity/service contracts of interest. 3.Seek assistance from ICPC committee representatives to make initial contact with their buyers and to confirm management approval of their participation as a Summit presenter. 4.Follow up with ICPC committee representative as to the status of their initial contact with the designated buyer(s). 5.Contact (telephone) panelists with general information about the Summit and review what is being asked of them to prepare: 1.Powerpoint Presentation 2.Copies of contracts/handout materials 3.Internet website navigation to online contract(s)

10 Easy Steps for facilitating an ICPC Summit (cont) 6. Invitation to Presenters (in.pdf) confirming in writing what is being asked of them and identifying confirmed panelist participation. See attached example. 7.Prepare Invitation and Agenda (in.pdf) and to ICPC Committee Chairperson for final approval. See today’s example. 8.Forward approved Invitation and Agenda to CO-OPP Public Relations Committee Chairperson for distribution via the CO-OPP Chapter Manager website to the general membership. 9.Request RSVP from members either through Chapter Manager or directly to ICPC Chairperson (preferred process to be determined). 10. parking passes to presenters and members that have RSVP’d their attendance. 11.At the Summit event, the facilitator shall greet presenters and members, introduce the presenters, and support the ICPC Chairperson to keep the meeting on track and on schedule.

Why?

2011 ICPC Summit Topics

2013 ICPC Summit Topics

2014 ICPC Summit Topics

Survey Comments

Improve 2015 Summits

2015 Summit Recommendations

10 Easy Steps for facilitating an ICPC Summit 1.Attend ICPC planning meeting. 2.Seek name(s)/contact information from ICPC committee representatives of key buyers responsible for particular commodity/service contracts of interest. 3.Seek assistance from ICPC committee representatives to make initial contact with their buyers and to confirm management approval of their participation as a Summit presenter. 4.Follow up with ICPC committee representative as to the status of their initial contact with the designated buyer(s). 5.Contact (telephone) panelists with general information about the Summit and review what is being asked of them to prepare: 1.Powerpoint Presentation 2.Copies of contracts/handout materials 3.Internet website navigation to online contract(s)

10 Easy Steps for facilitating an ICPC Summit (cont) 6. Invitation to Presenters (in.pdf) confirming in writing what is being asked of them and identifying confirmed panelist participation. See attached example. 7.Prepare Invitation and Agenda (in.pdf) and to ICPC Committee Chairperson for final approval. See today’s example. 8.Forward approved Invitation and Agenda to CO-OPP Public Relations Committee Chairperson for distribution via the CO-OPP Chapter Manager website to the general membership. 9.Request RSVP from members either through Chapter Manager or directly to ICPC Chairperson (preferred process to be determined). 10. parking passes to presenters and members that have RSVP’d their attendance. 11.At the Summit event, the facilitator shall greet presenters and members, introduce the presenters, and support the ICPC Chairperson to keep the meeting on track and on schedule.

Why?

Schedule Summit planning meeting & Summit dates

Thank you for support & contributions ?