1. Articulation Task Force Member Training
ACADEMIC YEAR

2. Articulation Task Forces
ATFs help facilitate the implementation of the Arizona Transfer Model to ensure that community and tribal college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree.
Types of ATFs:
Discipline Specific
Admissions & Records
Academic Advising

3. Articulation Task Forces
Goals & Purpose
Cooperatively exchange articulation information
Engage in statewide program and curriculum development and revision discussions
Discuss potential program partnerships and agreements
Build and maintain collaborative relationships in support of these goals
Anticipate and/or resolve transfer issues

4. ATF Membership As an ATF Member you: Are part of a statewide network
Represent your institution
Represent your discipline
Discuss components of the transfer model
Provide an institutional update

5. ATF Membership Your participation makes a difference!
Issues discussed and the recommendations made by the ATFs directly influence student transfer.
ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona.
Your participation is greatly appreciated!

6. NOT TO EXCEED 64 TRANSFER CREDITS
Transfer Model Components
NOT TO EXCEED 64 TRANSFER CREDITS
AGEC (35 Credits)
Freshman Composition
Mathematics
Arts & Humanities
Social & Behavioral Sciences
Physical & Biological Sciences
Options
Writing & Critical Inquiry
Ethnic/Race/Gender Awareness
Global/International or Historical Awareness
University Credits - 56
AGEC-A, AGEC-B, and AGEC-S
Assured admission for Arizona residents with cumulative GPA of 2.5
Lower-division university general studies requirements met
Common Course Matrix
6 or more credits
120 Credits
Must be the appropriate preparation for the university major/degree
May be a required course, a prerequisite course, or an elective course
Common courses + AGEC +second language (if required) AND OTHER APPROPRIATE ELECTIVES should allow student to graduate with baccalaureate with 56 university credits (120 credit program)
Must be a transferable course to universities with shared majors
Electives

7. Common Courses
Common Course Matrix specific to year
Recommend appropriate AGEC changes
Confirm current baccalaureate degrees and recommend new degrees as shared majors
Recommend changes to common courses, commonality of shared majors; appropriate level for proposed new courses.
ATF recommendations are reviewed by community colleges and universities

8. Course Equivalency Guide
Recommendations for changes to established equivalencies forwarded from ATF to universities for approval via ATF – CEG Change Form
CEG evaluations processed throughout the academic year
ACETS: communicate with unit evaluator
CEG refreshed weekly
Must be the appropriate preparation for the university major/degree
May be a required course, a prerequisite course, or an elective course
Common courses + AGEC +second language (if required) AND OTHER APPROPRIATE ELECTIVES should allow student to graduate with baccalaureate with 56 university credits (120 credit program)
Must be a transferable course to universities with shared majors

9. Preparing for the ATF Meeting
Visit the AZTransfer Steering Committee Website
ATF Portal Pages
Steeringcommittee.aztransfer.com – access the Articulation Task Forces link at the top of the page.
To start preparing for the ATF meeting, you should start by going to the AZTransfer Steering Committee website and the ATF portals.

10. ATF Portal Pages
The Main ATF Portal Page gives you access to all discipline pages plus additional resources.
Access your discipline’s portal from the drop down menu.
Demonstrate the AZTransfer Steering Committee website

11. ATF Portal Pages
Each ATF has a portal page, a one-stop page for your ATF:
Meeting information
Agenda
Link to past ATF Reports
Common Course Matrices
ATF CEG Pages
Contacts for your ATF
Major Guides for your discipline
Listserv address
Demonstrate the AZTransfer Steering Committee website

12. The ATF Meeting Goals & Purpose Joint curriculum planning
Anticipated program changes
Admission requirement changes: institutional and program
Potential advising issues
Importance of communication between and among institutions and sectors
Set date, time and location for the next meeting
Select chair (serves for academic year)
Identify host and note taker

13. Role of the ATF Meeting Host
Prior to the Meeting
Confirm ATF meeting date and time with chair, AZTransfer Facilitator, and the Steering Committee
Schedule meeting room
Technology (computer, projector & Internet connection) required at ATF meetings
Parking arrangements
Provide map to meeting room, parking location, and lodging information to Chatlines application link or listserv
OPTIONAL – provide refreshments and/or lunch for ATF members
If you volunteered to be an ATF Host or Chair there are some responsibilities that go along with the honor and prestige of those roles
30 days prior to meeting
Host will receive instructional letter via from AZTransfer Facilitator will be copied on message
AZTransfer Facilitator member will then contact host to assist with meeting arrangements
ATF chair should consult with meeting host regarding meeting arrangements

14. Role of the ATF Meeting Host
Prior to the Meeting
If an individual requires Disability Support Services for a statewide meeting, the chair, host and AZTransfer staff should be contacted at least two weeks prior to the meeting with information about the specific services needed.
After the two week window, the host institution and APASC staff will make their ‘best effort’ to provide the services needed.
The AZTransfer Steering Committee will fund any Disability Support Services that are needed at statewide transfer meetings.
If the individual requiring service cancels within 72 hrs of the meeting, the individual’s institution must assume the service costs.
30 days prior to meeting
Chair will receive instructional letter and sample agenda via from the AZTransfer Steering Committee and the AZTransfer Facilitator will be copied on message
AZTransfer Facilitator will then contact chair to assist with coordinating agenda
ATF members will then receive meeting announcement via from the articulation facilitator
Following these messages, ATF chair should contact members via listserv and forward draft agenda
ATF chair should consult with meeting host regarding meeting arrangements

15. Role of the ATF Meeting Host
During the Meeting
Review housekeeping items: location of restrooms; lunch plans; etc.
Optional: Ask an administrator to give a “Welcome” to your guests

16. Role of the ATF Chair Prior to Meeting
Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials
Chair and AZTransfer Facilitator confer on agenda
Send ATF meeting agenda/information to members by:
Online Chatlines application (posted on ATF Meeting Calendar) Note: send notification to listserv when posted
Attach Word doc to meeting announcement using ATF listserv
Plan to review the following items at the ATF meeting:
Common Course Matrix (or Matrices)
Membership Roster, Prefix and Degrees Lists
Ask members to bring CEG pages only if there are changes

17. Role of the ATF Chair During the Meeting
Ensure recommendations, decisions and unresolved issues are recorded by note taker
Lead discussion and keep on track with ATF agenda
Voting
All changes must be voted upon
Voting results must be recorded and reported in ATF Meeting Report
Only one (1) vote per institution/district – not per campus
Lead members or designee votes on behalf of institution

18. Role of the ATF Chair After the Meeting
Reporting via Chatlines application
AZTransfer Facilitator begins report then sends to Chair
ATF chair is provided a link to access report for review– the form will be waiting on the initial screen
ATF chair revises as needed, saves changes, completes report and notifies AZTransfer Facilitator
AZTransfer Facilitator reviews, approves and posts report on meeting calendar attaching meeting notes, attendance, and any other appropriate documents
Represent ATF in any further discussions or meetings related to articulation issues
If the ATF requests that an item go to the AZTransfer Steering Committee, the chair may need to attend AZTransfer Steering Committee meetings on behalf of the ATF

19. Role of the AZTransfer Facilitator
During the Meeting
Provides an update of changes to the state model and support systems
Monitors decisions made on Common Courses, Exam Equivalencies, AGECs, Pathways, and shared majors
Facilitates CEG updates, initiating an ATF-CEG Change Form if needed
Initiates and posts the completed ATF Meeting Report and meeting notes via ATF Chatlines application
AZTransfer Facilitator:
One representative from each of the public universities, community college districts, and tribal colleges
Communicates statewide transfer articulation policies and procedures to the appropriate internal (institutional) individuals and groups
Resolves operational issues related to the transfer model

20. The ATF Report Chair Reporting Process
Complete ATF Meeting Report within 14 days of the ATF meeting
Request the note taker to send the meeting notes to Institutional Articulation Facilitator (and members if desired) to attach to Meeting Report
ATF Meeting Calendar will be updated when Meeting Report is submitted through Chatlines application.
Timely submission is essential!
Without a Meeting Report, no meeting decisions can be recorded by statewide staff.

21. The ATF Report Meeting Report and Notes Include:
Meeting attendees (name and institution)
Meeting suggestions, decisions and unresolved issues
Voting outcomes
Submit as an attachment to online ATF Meeting Report
Handouts from meeting should be included as part of the ATF Meeting Report – electronic copies should be provided to Chair

22. Statewide Staff Contacts
Carol Spencer, Ph.D.
Executive Director
Helena Babiski
Administrative Associate
Rebecca McKay
Director of Technology
Erin Woodell
Director of Marketing & Communication