1 Welcome to HSPA Online

2 Measurement Incorporated Partnering with NJDOE & New Jersey School Districts

3 What’s  Transitioning to new site design again  Making the website a working tool for district testing staff – Please check it often for updates regarding assessment  SID Numbers are REALLY important

4 Main Homepage

5 Contacting MI

6 New Design = More Information, Easier Access

7 EOC Biology Homepage HSPA and NJ ASK will soon have this design Access secure activities via links shown on left rather than file tabs. Links will be blue when available and grey when unavailable.

8 Screen Design cont..

9 Functionality And Tasks in Detail

10 CDS Information Lookup Non-Secure; No User ID or password required for CDS Lookup. Use this to ensure you are coding valid CDS codes and also use to obtain contact info for other districts

11 Online Reporting Reminder Districts receive ONLY ISR’s and Student Stickers in hardcopy All other rosters and reports are delivered via the website – with a secure user id and password. Reports are available on the website, FREE OF CHARGE for a period of approximately 90 days (3 whole months!). Be sure to save them to your local network – in a SECURE LOCATION, of course District Data Files are provided in ASCII (txt) and Excel (xls) formats on the website with Cycle II reports ONLY for March HSPA administrations. No District Data Files are provided for October HSPA CD’s are available at a cost of $500 each, and only when reports are no longer online. Download and save them while they’re FREE!

12 HSPA Online Report Access Secure Access to all E-Reports User ID’s for Districts see all reports User ID’s for Schools see only reports for their school County Superintendents and County Test Coordinators have their own UserID’s and access to all reports for districts in their county

13 HSPA Online Report Delivery

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15 HSPA Online Report Delivery

16 Online Reporting, cont.

17 Save Your March 2009 Reports Your March 2009 Cycle I and Cycle II HSPA reports and district data files are online now and available until October 31, 2009 Be sure to save them to your network prior to 11/01/09 or you will have to pay $500 to obtain a CD with these reports and files.

18 NJ HSPA Online Tasks Material Survey Pre-ID Labels/ HSPA ID Labels Authorization to Receive Secure Test Materials Report Materials Returned to MI Record Change Roster Update Contact Info

19 EOC Biology E-Reports New Jersey EOC Biology Test Cycle I and Cycle II reports are now available online until February 26, Your DTC and CSA received an instructional memo for accessing the reports via the NJ EOC Biology website.

20 Online Material Survey September 25-October 23, 2009 Review and UPDATE Current Contact Information Order Test Materials Add/Change/ Delete (If school is not testing, enter a zero) Complete for EACH School in District

21 Update Contact Information for all fields

22 Update Contact Information for all fields

23 Page shown here contains 2008 data – Note that dates will be similar but different for

24 Your ‘School Information’ page will provide you a listing of schools in your district and the information that we have for each. You may not add schools, nor change school information on this page. If you need to make a change, please complete the New School/Grade Reconfiguration Form that is found on the home page of each assessment website

25 Ordering HSPA and EOC Biology Materials Important Note : You must order HSPA test materials for March 2010 via the HSPA website and EOC Biology test materials for May 2010 on the EOC Biology website. Your instructional memos will address this. The functionality will work basically the same as before, but with the new page designs to facilitate easier ordering.

26 Ordering Test Materials

27 Order HSPA and EOC Biology Test Materials

28 Order Braille and Large Print Tests

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30 Order Pre-ID Labels September 25 – October 23, 2009

31 State Identification Numbers SID Numbers are REQUIRED by NJDOE for ALL students. Twice a year during state required submission periods, the NJ SMART portal does not allow districts to acquire new SIDs for students entering NJ from out of state. In the fall of 2009, the SID portal will be closed from October 16 through November 18, In order to be assured of having HSPA pre-ID Labels for all their students testing in March 2010, districts should complete their SID management activities for high school students prior to October 16. Keep in mind that if a student transfers from another school district during the time the portal is closed they should still have a SID from the previous school district. This is also true for students testing out of district; the home district is required to provide the SID number for the student. Questions regarding SIDs should be directed to the district NJ SMART representative.

32 Download Pre-ID Label Layout Select and highlight the file you wish to download, then click ‘Download File’

33 Download the Template

34 This is the Excel Pre-ID Label Template If you use the Excel spreadsheet option, type in your information and refer to the valid data formats for each field. If you cut and paste to this file, please ensure that all data is in the proper format according to the yellow mouse- over boxes for each field.

35 ASCII Data File Layout This file layout is for users who will be creating an ASCII (TXT) file for uploading. This format must be followed EXACTLY for ASCII files. This is NOT a template for users to enter data into.

36 Pre-ID Upload September 25 – October 23, 2009

37 Upload One File per School Check at the bottom of the screen for success or ERROR MESSAGES! To update or make corrections, upload a new file

38 Online Authorization to Receive Secure Test Materials

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40 Test Material Return Form

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42 Report Answer Folder Returns

43 Report Test Booklet Returns

44 Review History of your Returned Shipments

45 Online Record Change Roster Review ALL Student Demographic Data by School Modify Student Demographic Data as needed Merge Multiple Answer Documents ‘Delete’ Students Add students

46 Select a School for Review

47 Online Record Change Roster Actual Student Data on this page is fictional

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49 RCR Roster Page

50 Review and Edit ALL Data for ALL Students – LAST CHANCE!

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52 OOPS –

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54 Go Back to the Roster Page - Are All Students Reviewed? Are They All There? Report Any Missing Students Immediately!

55 Online RCR-Adding Students Use the ‘Add New Student’ option ONLY for adding students that you know tested at your school, but who you cannot find listed on the RCR. Be sure to check first in all grades and by HSPA ID number before adding students in case the student is not where you’re expecting to find him/her.

56 Add Students, cont. When adding a student, you must check either ‘Add to Enrollment’ or ‘Missing Student’. This is especially important for March HSPA administrations due to data being reported for NCLB. You will see a list of all added students at the bottom of the screen. If you’ve added a student and then found that the student is actually already on the RCR, please delete that student from the added student list.

57 Show Added Students

58 Online RCR District Contact Information NOTE: If this confirmation box does not appear for you upon completion of the RCR, don’t worry & don’t call. If we have questions, we’ll contact the DTC on file. THANKS!

59 I appreciate your time today and I hope you will like the new design of our New Jersey Assessment sites for HSPA, NJ ASK and EOC Biology. Should you need help, please feel free to call us. The HSPA/EOC Helpline is (800) The NJ ASK Helpline is (866)

60 Puzzled? I’m happy to answer your Questions!