AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 AGS RSVP Weekly Meeting 27 Jan 2005 Useful Links: RSVP Project : C-AD AGS Project: Office Agenda –LOG Review Preliminary Recommendations (pile) –New Guidance from the RSVP Project Office –Cost reduction, first pass (Brown, Pendzick, Pearson, Phillips)

AGS RSVP Weekly Meeting P. Pile 27 Jan Jan 05 LOG Review Close Out - Recommendations AGS Project and MECO magnets cost and contingency well understood, all else not so well developed. Contingency adjustment recommended for all else. RSVP management structure good but management should implement economy of scale and use common resources where possible. Examine streamlining and/or consolidation of project offices. It was noted there are now 5 project offices, two main office (Columbia and BNL), AGS, K0PIO and MECO. RSVP is ready for technical design phase once funds become available. Recommend RSVP create TDR's and bottoms-up RLS's fully linked to the RSVP WBS structure ASAP.

AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 Bill and Jon met with the NSF on 24 Jan –They have not yet received substantive feedback –they will let us know if/when that changes 24 Jan Meeting with NSF

AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 RSVP Project Office – New Guidance (quote from 25 Jan from Kotcher) “RSVP is under extreme pressure to baseline in the spring. Under this kind of time constraint, with quite possibly the continuation of the project in the balance, many of the normal, more time-intensive means of communicating will have to take a back seat in the interest of trying to get things converge on this time scale. I hope all of you will make an effort to see past whatever minor perturbations this may introduce in appreciation of the bigger picture; I will nonetheless do what I can to keep things moving as smoothly as possible.”

AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 All projects have been asked to design to cost, according to the following guidelines (burdened FY05$): KOPIO - 55M MECO magnet - 56M MECO - 24M AGS - 40M Project Office - 20M These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site. The Project Office will make any needed adjustments in the overall contingency. The RSVP Project Office is assembling an April Baseline Review. –The usual backup material - cost books, C/TDR's, etc. - will be needed to review. –Project costs will have to be reported in escalated dollars RSVP Project Office – New Guidance (cont’)

AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 “In light of this priority, the coming review schedule according to the Sep timeline will be changed in order to allow time for you to put all of this together.” –In particular, we will not have the reviews of the individual sub- projects via the ad hoc LOG committees. –An updated review schedule will be ready in a few days “you should be entirely focused on constructing a "baselineable" project plan” “To the very greatest extent possible, project personnel should drop everything during this intensive period” RSVP Project Office – New Guidance (cont’)

AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 Misc RSVP Project Office Account Number: The K0PI0 funds have arrived, accounts are being setup –CFI work ($120K) –AGS upgrades work ($145,049) –K0PI0 Beam Lines ($285,928) USE These accounts to charge your time!

AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 MilestoneDateStatus, Comments Discussion of Baseline Expectations, Timeline with Experiments September 13Held MECO Magnet ReviewSun-Tue, Oct 10-12Held AGS ReviewThu-Fri, Nov 4-5Held Internal discussion of resource-loaded schedules (RLS) for all projects Thu, Dec 9Held Simulations & Backgrounds ReviewTue-Thu, Jan 11-13Set, reviewers assembled, held at NYU Initial review of RLS for all projectsTue-Thu, Jan 18-20Reviewed by LOG Reviews of other sub-projectsWeeks of Jan 24 – Feb 21Series of LOG-based reviews of RSVP sub-systems Draft versions of PMP, PEP, Conceptual Design Report completed Mon, Feb 14 Operations ReviewWeek of Mar 7 Project startup pre-reviewWeek of Mar 15Comprehensive preparatory review of full project, proposal Project startup reviewWeek of Apr 18Final project startup review, iteration of above. NSF review. Finalize documentation for May submission to NSF Week of Apr 25 Product submitted to NSF/NSBMon, May 2 next significant events – TO BE UPDATED!!!

AGS RSVP Weekly Meeting P. Pile 27 Jan 2005 Next Meeting 3 Feb 2005 Agenda –Cost reduction exercise – second pass (Mahler,Pendzick,Pearson,Phillips) –Status of cost scrubbing and RLS’s (Mahler/Lambiase,Pendzick,Pearson,Phillips)