1. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 AGS RSVP Weekly Meeting 10 Feb 2005 Useful Links: RSVP Project : http://rsvp.bnl.gov http://rsvp.bnl.gov C-AD AGS Project: Office http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htmhttp://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm Agenda –Project Office - Guidance etc.. (Pile) –First cut at schedule for AGS/Booster work (Mahler) –Overall WBS 1.4 Schedule - status and how we get to a full resource loaded schedule (Pendzick) –WBS status reports -...(Mahler (for Brown), Pendzick,Pearson,Phillips) cost books progress toward updating (cost-cut) project files what's left to cost scrub when will spreadsheets be updated –Impacts of cost cutting on experiments - (Lazarus, Meng)

2. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 Present NSF Guidance (from FY2006 Presidential Budget Request) construction preops/ops

3. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 The RSVP Project Office is assembling an April Baseline Review. –Baselining Pre-Review (held by Project Office): week of April 4 –RSVP Baselining Review (held by NSF): week of April 25 –The usual backup material - cost books, C/TDR's, etc. - will be needed to review. –Project costs will have to be reported in escalated dollars The importance of this review to the success of the RSVP project cannot be overemphasized!!! Tom Kirk has volunteered to help review costs, contingencies etc between now and April – plans to focus on one subsystem at a time beginning with K0PI0 subsystems RSVP Project Office – Present Guidance

4. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 WBS 1.4 Cost-Cutting Exercise, as of 3 Feb

5. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 WBS 1.4 Cost-Cutting Exercise, as of 3 Feb This is it for now. The plan –Translate these rough cost reductions into scrubbed cost estimates –Update project and spreadsheet files –Do this by 23 Feb (< 2 weeks from now!), –Consider further cuts if necessary

6. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 WBS 1.4 Cost-Cutting Exercise, as of 3 Feb Anything left in our plan that cannot be justified as: –Necessary to not compromise RHIC operations –Necessary to insure compliance with laboratory environmental protection guidelines –Part of the core requirements for RSVP experiments (i.e. can’t do experiment without it) –Necessary to bring the AGS back to FY2002 beam intensities –Necessary to insure CFI effort goes forward Should be candidates for further cuts!!

7. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 How we get to base line in April 16 Feb (Wed – next week) –Master Resource Loaded Schedule - First pass at how WBS 1.4 work is spread over 5 years – FY06-10 (what gets done, when and cost per year, rough estimate of personnel requirements) Al will discuss this at Kotcher’s Wednesday meeting with RSVP project managers 17 Feb (Thu – next week) –Cost Scrubbing complete, –continue to work on completion of subsystem RLS’s –send subsystem excel spreadsheet updates to Darlene as you complete RLS’s

8. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 How we get to base line in April 23 Feb (Wed) ~2 weeks from now –All subsystem resource loaded schedules complete (with excel spreadsheets updates to Darlene) –Begin (continue?) entry into ACCESS data base (Darlene) –WBS dictionaries complete to lowest level –Are further cuts necessary? 2 Mar (Wed) ~3 weeks from now –Second pass at Master Resource Loaded Schedule, modified as per guidance from RSVP Project Office and experiments, complete with input from subsystems project files

9. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 How we get to base line in April 9 March (Wed) ~4 weeks from now Cost Books assembled and ready for review –AGS/Booster (Brown) Mechanical (Mahler) Electrical (Lambiase) MECO AGS Modifications (Brown) K0PI0 AGS Modifications (Brown) –Switchyard (Pendzick) –K0PI0 (Pearson) –MECO (Phillips) –Common to all WBS elements Controls (Barton) Security (Williams) Instrumentation (Gassner) All information should be to Darlene for entry into the Access Data Base

10. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 How we get to base line in April 16 Mar (Wed) (Changed from 23 Mar at Kotcher’s request) Draft TDR subsystem input due (Pile, editor) - (Word or simple text) –Introduction and AGS Project Office (Pile) –AGS/Booster and Switchyard (Brown) –K0PI0 (Lazarus) –MECO (Brown – beam line/Meng all else) 23 Mar (Wed) Draft PMP and PEP (Pile) – however, need RSVP Project Office guidance

11. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 Misc RSVP Project Office Account Number: 88542 –$250K in supplemental funds has been promised The K0PI0 funds have arrived, accounts were setup and then closed – Continue to use above account – 88542 An RSVP “All Hands Meeting (Willis and Kotcher)” will preempt this meeting next week – same time same place – all are invited so please attend (I’ll be away next week)

12. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 Supplemental/Archive

13. AGS RSVP Weekly Meeting P. Pile 10 Feb 2005 All projects have been asked to design to cost, according to the following guidelines (burdened FY05$): KOPIO - 55M MECO magnet - 56M MECO - 24M AGS - 40M Project Office - 20M These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site. The Project Office will make any needed adjustments in the overall contingency. The RSVP Project Office is assembling an April Baseline Review. –The usual backup material - cost books, C/TDR's, etc. - will be needed to review. –Project costs will have to be reported in escalated dollars RSVP Project Office – Present Guidance (no change from last week)