1. Executive Session Director’s CD-3b Review of the MicroBooNE Project January 18, 2012 Dean Hoffer

2. 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 2 Agenda for Exec Session Charge to Review Team Review Agenda Reviewer Writing and Breakout Assignments Document Requirements Breakout Guidance Reporting Structure Discussion

3. Charge The technical scope of this review is to assess the status of MicroBooNE’s final design work. The review Committee is to validate the progress on final design and assess their plans to complete any remaining design work. This assessment includes confirming that appropriate resources are available to complete the final design as planned 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 3

4. Charge (Continued) The Cost, Schedule, and Management areas are to be reviewed in addition to the technical scope of final design. The MicroBooNE Project’s Total Project Cost was approved at $19.9M. The Committee is to evaluate the current schedule and determine if the Project’s scope of work can be accomplished by the CD-4 date and within the approved TPC. This include taking in consideration of the risks associate with the project. The Committee is to assess that the Project Team is in place to implement full construction and that ES&H has been adequately addressed. 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 4

5. Charge (Continued) Additionally, the review team is to assess the Project’s monthly process for statusing progress of cost/schedule against plan and reporting to DOE and Lab Management. The review committee is asked to address the following questions to assess the Project’s progress: 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 5

6. Charge (Continued) 1.Is the final design sufficiently mature so that the project can initiate procurements and start construction? For those elements of the design that are still not finalized, has the project convincingly shown that there are no major issues that need to be addressed and that they are on a clear path to a final design? 2.Is the Project’s resource loaded schedule being maintained per the approved project processes? 3.Is CD-4 achievable with the Project’s risks and within the DOE approved Total Project Cost? 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 6

7. Charge (Continued) 4.Has the Project updated required project management documents per DOE Order 413.3B for CD-3b start Full Construction? 5.Are the Project organization and staffing levels, for both current and planned, adequate to manage the work to get to CD-4? 6.Are the ES&H aspects being properly addressed given the project’s current stage of development? 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 7

8. Charge (Continued) 7.Is the Project’s monthly progressing process and reporting properly functioning and meeting the needs of the Lab’s management and DOE? 8.Has the Project properly addressed the recommendations from the prior Director’s and DOE Reviews? 9.Is the MicroBooNE Project ready for a DOE CD- 3b review? 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 8

9. Charge (Continued) Additionally the committee is to review and comment on the Project’s response and actions taken on the recommendations from the prior Director’s and DOE Reviews. Finally, the committee should present answers to the above questions and present findings, comments, and recommendations at a closeout meeting with MicroBooNE’s and Fermilab’s management. A written report will be provided soon after the review. 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 9

10. Agenda 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 10

11. Agenda continued 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 11

12. Agenda continued 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 12

13. Reviewer Writing Assignments Director's CD-3b Review of the MicroBooNE Project 18-Jan-201213

14. Reviewer Writing Assignments (Continued) Director's CD-3b Review of the MicroBooNE Project 18-Jan-201214

15. Reviewer Writing Assignments (Continued) Director's CD-3b Review of the MicroBooNE Project 18-Jan-201215

16. Reviewer Breakout Assignments Director's CD-3b Review of the MicroBooNE Project 18-Jan-201216

17. CD-3b Documentation Acquisition Strategy Final Project Execution Plan (PEP) Final Project Management Plan (PMP) Updated Assumptions Document Technical Design Report (TDR) Final Design Requirements for Long Lead Procurements (CD-3a Items) Baseline Cost & Schedule and Resource Loaded Schedule and Bases of Estimate (BOEs) Configuration Management Plan Preliminary Hazard Analysis Report Risk Management Plan, Risk Register, Risk Assessment, Risk Mitigation Plans Value Management Documentation Quality Assurance Plan 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 17

18. Breakout Session Focus Subproject Risks –Have the risks been identified, analyzed, and mitigation plans & costs been established –Has the L2 been involved in the process and own their risks Subproject Schedule –Do the L2s know and own their part of the schedule and own it –Is the schedule realistic for the scope of work –Do the L2s know the critical path for their work and where they are at related to the project’s critical path 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 18

19. Breakout Session Focus (continued) Subproject Costs –Are there BOEs for the entire scope of the subproject and do the estimates appear to be realistic and achievable –Has cost estimate uncertainty been developed and appropriate for the scope of work and phase of the project Materials to be Fabricated or Procured (CD-3b items) –Do final design specifications/requirements/drawings exist –Are packages prepared to the degree appropriate to order materials and initiate construction as scheduled –If design is not final, then is the schedule completion of final design realistic and achievable 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 19

20. Breakout Session Focus (continued) Progressing /Reporting /Change Control –Is monthly progress reporting performed and what is the process –Does the process include schedule updates and a narrative description of progress –Does the L2s understand their role in the change control process and what is currently being used 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 20

21. Reporting Structure Results of the review are to be documented as findings, comments, and recommendations. Answer the charge questions. Answers should be short and precise. Any additional actions required to be completed by the project team to acceptably address the review charge are to be documented as Recommendations Answers to the questions and any recommendations are to be presented in writing at a closeout with MicroBooNE’s and Fermilab’s management. Director's CD-3b Review of the MicroBooNE Project 18-Jan-201221

22. Findings, Comments, and Recommendations Findings Comments Recommendations Findings are statements of fact that summarize noteworthy information presented during the review. Comments are judgment statements about the facts presented during the review. The reviewers' comments are based on their experiences and expertise. The comments are to be evaluated by the project team and actions taken as deemed appropriate. Recommendations are statements of actions that should be addressed by the project team. A response to the recommendation is expected and that the actions taken would be reported on during future reviews. 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 22

23. Reviewer Write-ups Write-up template ( Review Closeout Presentation Format ) is posted on Director’s Review Webpage. http://www.fnal.gov/directorate/OPMO/Projects/MBooNE/DirRev/201 2/01_18/review.htm Write-ups are to be sent to Terry Erickson at terickson@fnal.gov prior to 10:30 AM on Thursday, Jan 19 for the Closeout Dry Run starting at 11:00 AM A final report will be issued no later than 2 weeks after the closeout. DOE Review scheduled for Feb 29/Mar 1 Director's CD-3b Review of the MicroBooNE Project 18-Jan-201223

24. Discussion 18-Jan-2012Director's CD-3b Review of the MicroBooNE Project 24 Questions and Answers