Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 Excel, Chapter 3 Manage Multiple Worksheets in a Workbook

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Group any number of worksheets –Enter, edit, and format data in multiple sheets at one time –Modify a set of worksheets with the same purpose at one time –Create a clustered bar chart

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Introduction Enter, edit, and format data in multiple sheets Create a clustered bar chart Group worksheets Modify a set of worksheets with the same purpose at one time

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Navigate, Rename, and Change the Tab Color of Worksheets Sheet tabs Identify each worksheet in a workbook. Use sheet tab scrolling buttons to move between sheets when there are more than will fit on a page. Sheet2 is active

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Navigate, Rename, and Change the Tab Color of Worksheets Click Rename to rename a sheet tab. When renaming worksheets, you may use up to 31 characters. Right-click sheet tab to display shortcut menu. Active worksheet indicated by highlighted tab

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Navigate, Rename, and Change the Tab Color of Worksheets Double-click Sheet2 to make it the active sheet and select its name. To change tab colors, on the Page Layout tab, in the Themes group, change the Colors to Metro.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Navigate, Rename, and Change the Tab Color of Worksheets To change tab colors and name, right-click the tab and make your selections from the shortcut menu. When a sheet is active, tab color displays only along the lower edge of the tab. Sheet tabs have been renamed and colored.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter and Format Dates Click Number Format arrow to display popular number formats. Cell shows short version of date; Formula Bar shows full date. The way the date displays is based on the selected format. Excel assigns a serial value—a number—to the date you enter, making it possible to perform calculations on dates.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter and Format Dates Sample of selected format Number tab used to specify number formats Available date formats Format Cells dialog box

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter and Format Dates Two-digit years between 30 and 99 are assumed to be 20 th century Date in default format (yours will differ) Press Ctrl + ; to enter the current date, obtained from computer’s internal clock.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Enter and Format Dates Excel interprets different ways of inserting dates.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Clear Cells of Contents and Formats Contents of cells cleared When contents of cell are cleared, formatting remains. You can clear contents from a cell, formatting from a cell, or both. Click the Clear button and then click Clear Contents.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Clear Cells of Contents and Formats Clearing the formatting deletes formatting but not contents. Formatting cleared but contents remain Click the Clear button and then click Clear Formats.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Clear Cells of Contents and Formats Formats cleared Current Number format Clearing the date formatting displays the date’s serial number.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Clear Cells of Contents and Formats Dates are stored as serial numbers that indicate the number of days since January 1, Click Clear button and then click Clear All to clear contents and formats. A2 cleared of contents and formats

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Move, Copy, and Paste Cell Contents Office Clipboard A temporary storage area for cut and copied items. Paste The action of placing cell contents that have been copied or moved to the Office Clipboard to another location. Drag and drop Moving cell contents from one location to another by pointing to selected cells and dragging. ScreenTip displays new cell location.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Move, Copy, and Paste Cell Contents Row titles added Result of moving cell contents using drag and drop

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Move, Copy, and Paste Cell Contents Copied selection is active on Office Clipboard. Moving border surrounds selected range. Click the Copy button to copy row titles. Active sheet You can copy data to the same sheet, to other sheets in the same workbook, or to another workbook.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Move, Copy, and Paste Cell Contents Office Clipboard task pane Paste area Target destination for cut or copied data. Miami sheet is active. Selection on the Office Clipboard Click to display contents of Office Clipboard.Click the Paste button to paste contents.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Group Worksheets for Editing [Group] indicates that sheets are grouped. You can group any number of sheets together so that you can work on them all at the same time. Grouped sheet tabs colors display as underlines.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Group Worksheets for Editing Column titles entered Columns B:E widened to 89 pixels

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Group Worksheets for Editing Sheets are still grouped. Align Middle button Titles formatted in Heading 4 cell style with Wrap Text, Center, and Middle Align Because worksheets are grouped, all modifications are duplicated on all three sheets. Click to display Orlando sheet.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Group Worksheets for Editing Selecting a sheet cancels the grouping. Miami sheet selected Formatting applied to cells [Group] no longer displays

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Use More Than One Math Operator in a Formula Active worksheet Operator precedence A set of rules Excel follows when you combine several operators in a single formula: 1.Expressions in parentheses are calculated first. 2.Multiplication or division operators are second. 3.Addition or subtraction are third. 4.If operators are on same level, Excel evaluates left to right. Title formatted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Use More Than One Math Operator in a Formula Right-click a sheet tab and then click Select All Sheets to group; click any sheet tab to ungroup. Subtitle entered and formatted on all worksheets

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Use More Than One Math Operator in a Formula Entered formulas will display on all grouped sheets. Desired formula: Net Income = Revenue – (Food Cost + Operating Costs) = b5 - (c5 + d5) Excel adds costs first and then subtracts that total from revenue; parentheses prevent incorrect results. Cells referenced in active formula outlined in color

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Use More Than One Math Operator in a Formula Sheets no longer grouped Formula copied down; calculations completed on all three sheets Miami sheet active Underlying formula

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Multiple Worksheets New row and “Room Service” inserted on all worksheets Sheets grouped Jacksonville sheet active; all sheets selected When worksheets are grouped, Excel transfer changes you make to columns and rows to the group.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Multiple Worksheets Room Service data entered Columns summed for total row using either the SUM button or by writing the formula Formula copied down using fill handle

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Multiple Worksheets Formatting applied to all sheets because they were grouped Miami sheet is active. Data added to and calculations completed for Miami sheet

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Multiple Worksheets Orlando sheet is active. Data added to and calculations completed for all grouped sheets

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Insert and Move a Worksheet Click the Insert Worksheet button to quickly insert new worksheet. Summary tab has been inserted, renamed, and colored. By default Excel provides three worksheets in all new workbooks. Click Insert and then click Insert Sheet to insert new worksheet in front of active worksheet. Until renamed, new worksheets display with the name SheetX where X is a number that changes.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Insert and Move a Worksheet Row titles Column titlesColumns A:E widened Total cell style applied to range

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Insert and Move a Worksheet To move a worksheet to new location, click sheet tab and drag the tab to desired location. Formatting applied Icon indicates sheet is being moved.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Insert and Move a Worksheet Popular selected Use spin arrows to change number of new sheets in new workbooks. Use Excel Options dialog box to change Excel settings. Click Office menu and then click ExcelOptions to display dialog box.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Construct Formulas that Refer to Cells in Another Worksheet To insert this formula, type = in cell B5, and then click cell B10 in the Jacksonville worksheet. Number format from Jacksonville sheet is carried over. Summary sheet A worksheet that displays and summarizes totals from other worksheets in a workbook. Changes made to other sheets in a workbook are called detail sheets because they contain the detailed information. Formula references cell B10 in Jacksonville worksheet and brings that data into this worksheet.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Construct Formulas that Refer to Cells in Another Worksheet Orlando data added in same way that Jacksonville data was added Jacksonville totals added by dragging fill handle

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Construct Formulas that Refer to Cells in Another Worksheet Columns summed Miami totals entered Comma [0] cell style applied to B6:E7

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Construct Formulas that Refer to Cells in Another Worksheet Print Preview shows the summary sheet. Click to close Print Preview. Click Next Page to display next page that will print. Always view your work in Print Preview. Number of pages Footer displays on all four grouped worksheets.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a Clustered Bar Chart Clustered bar chart Useful when comparing values across categories. In the Chart Styles group, click More button to display gallery. Chart inserted Categories switched to row names by clicking the Switch Row/Column button Click to apply Style 18.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a Clustered Bar Chart Legend moved to top of chart More button Plot area formatted using More button in Shape Styles group Angles of text changed using Axes group

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a Clustered Bar Chart Click spin arrows to set height and width. Click the Format Selection button to change fill color. Chart area formatted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a Clustered Bar Chart Print Preview of summary sheet Press Ctrl + F2 to display Print Preview.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 3, you practiced the following skills: –Group any number of worksheets –Enter, edit, and format data in multiple sheets at one time –Modify a set of worksheets with the same purpose at one time –Create a clustered bar chart

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Add SmartArt graphics to a worksheet –Create a line chart –Set and clear a print area –Create a hyperlink in a workbook

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Add SmartArt Graphics to a Worksheet Type your text here box used to insert text into graphic SmartArt graphic inserted Click to close list box. Text entered in the list box displays in graphic, or you can insert text by typing directly in the graphic.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Add SmartArt Graphics to a Worksheet SmartArt graphic positioned Drag SmartArt to desired location by dragging or use arrow keys on keyboard. SmartArt Styles group

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 11: Add SmartArt Graphics to a Worksheet To change colors, in SmartArt Styles group, click the Change Colors button. In SmartArt Styles group, click the More button to apply 3-D effect.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 12: Create a Line Chart Selected range Add labels for horizontal axis Point to intersection to display ScreenTip, right-click and then click Select Data. Line chart Displays trends over time, with time displayed along bottom axis.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 12: Create a Line Chart Formatted line chart Chart title added

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 13: Set and Clear a Print Area Desired Print Area Click to set or clear a Print Area. Any print area that you set is saved when you save the workbook. Range name is Print_Area. Press Ctrl + F2 to display Print Preview.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 14: Create a Hyperlink in a Workbook Type the address link will connect to. Click the Hyperlink button to display the Insert Hyperlink dialog box. Existing File or Web Page selected Click B4 to start to add a hyperlink to the cell. Click OK when link is entered. Be sure to test the link.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for Excel, Chapter 3

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall