1. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-1 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary UNIT 2: MAINTAINING AND ENHANCING WORKBOOKS Microsoft Excel 2003 - Specialist MOVING DATA WITHIN AND BETWEEN WORKBOOKS

2. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-2 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Performance Objectives Move, copy, and paste cells within a worksheet Create a workbook with multiple worksheets Split a worksheet into windows and freeze panes Name a range of cells and use a range in a formula Open and close workbooks Arrange, size, and move workbooks Copy and paste data between workbooks Link data between worksheets Link worksheets with a 3-D reference Copy and paste a worksheet between programs

3. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-3 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Moving Selected Cells Cut button Paste button OR Edit, Cut Edit, Paste Ctrl + X Ctrl + V drag border of selected cells and drop in desired location

4. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-4 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Copying Selected Cells Copy button Paste button OR Edit, Copy Edit, Paste Ctrl + C Ctrl + V hold down Ctrl key and drag border of selected cells and drop in desired location

5. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-5 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Using the Office Clipboard To collect and paste multiple items. (holds up to 24 items) Edit, Office Clipboard select items, click Copy click item, then paste to insert press Ctrl + C twice OR Clipboard Task Pane

6. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-6 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Creating with Multiple Worksheets A workbook contains three worksheets by default. use Copy and Paste features between worksheets print specific sheets by selecting with Ctrl key copy sheet by dragging while holding Ctrl key right-click sheet tab to display shortcut menu use tab scroll buttons to view other worksheet tabs

7. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-7 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Hiding and Unhiding a Worksheet Format, Sheet, Hide select sheet click OK unhide worksheet hide a worksheet Format, Sheet, Unhide

8. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-8 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Splitting a Worksheet into Windows Window, Split OR drag Horizontal Split Bar drag Vertical Split Bar

9. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-9 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Splitting a Worksheet into Windows…/2 windows are split by thick gray lines remove split with Window, Remove Split

10. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-10 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Freezing and Unfreezing Panes only the display of the pane with the active cell changes Window, Freeze Panes unfreeze panes with Window, Unfreeze Panes

11. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-11 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Naming a Range of Cells select range type a name (no spaces) and press Enter

12. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-12 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Moving to Named Ranges click down-pointing arrow beside Name Box button then click range name

13. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-13 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Using a Named Range in a Formula You can use a named range in the current worksheet or in another worksheet within the workbook.

14. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-14 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Opening Multiple Workbooks File, Open select files using Ctrl and/or Shift keys press Enter or click Open displays open workbooks check mark is the active workbook

15. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-15 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Closing Multiple Workbooks hold down Shift key

16. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-16 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Arranging Workbooks Window, Arrange blue Title bar indicates active window

17. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-17 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Sizing and Moving Workbooks Minimize Maximize Close Restore Alternating

18. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-18 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Copying and Pasting Data With multiple workbooks open, you can move or copy information between them or compare contents. Use the cutting and pasting options together with the information about windows.

19. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-19 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Linking Data between Worksheets creates a dynamic link source = worksheet that contains original data dependent = relies on source for data in the link select cell(s), Copy Edit, Paste Special

20. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-20 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Copying and Pasting between Programs integration combining of data from two or more programs into one file source program = data to be copied destination program = where data is pasted methods: copy and paste copy and link copy and embed

21. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-21 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you cut selected cells? Features Summary Cut button OR Edit, Cut Ctrl + X

22. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-22 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Linking with a 3-D Reference to analyze data in multiple worksheets same cell or range of cells Step 1: make cell active where function will appear Step 2: type =SUM( and click first sheet tab Step 3: hold down Shift key and click last sheet tab Step 4: select cell(s) Step 5: type ) and press Enter sum of range for all three sheets

23. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-23 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you paste selected cells? Features Summary Paste button OR Edit, Paste Ctrl + V

24. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-24 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you copy selected cells? Features Summary Copy button OR Edit, Copy Ctrl + C

25. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-25 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you display the Clipboard task pane? Features Summary Edit, Office Clipboard press Ctrl + C twice OR Clipboard Task Pane

26. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-26 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you hide a worksheet? Features Summary Format, Sheet, Hide

27. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-27 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you display the Unhide dialog box? Features Summary Format, Sheet, Unhide

28. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-28 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you split a window into panes? Features Summary Window, Split

29. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-29 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you freeze window panes? Features Summary Window, Freeze Panes

30. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-30 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you unfreeze window panes? Features Summary unfreeze panes with Window, Unfreeze Panes

31. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-31 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you display the Arrange Windows dialog box? Features Summary Window, Arrange

32. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-32 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary How do you display the Paste Special dialog box? Features Summary Edit, Paste Special

33. Copyright 2003, Paradigm Publishing Inc. CHAPTER 5 BACKNEXTEND 5-33 LINKS TO OBJECTIVES Move, Copy, and Paste Cells Move, Copy, and Paste Cells Multiple Worksheets Split into Windows and Freeze Panes Split into Windows and Freeze Panes Range Names Open and Close Arrange, Size, and Move Workbooks Arrange, Size, and Move Workbooks Copy and Paste Data Between Workbooks Copy and Paste Data Between Workbooks Link Data Link with a 3-D Reference Link with a 3-D Reference Copy and Paste Between Programs Copy and Paste Between Programs Features Summary Coming Next MAINTAINING WORKBOOKS