Presentation on theme: "Lecture 1 Introduction to Excel 2010. OVERVIEW Introduction Basics of Cells Modifying Columns and Rows Formatting Cells Saving Working with Formulas Basics."— Presentation transcript:
OVERVIEW Introduction Basics of Cells Modifying Columns and Rows Formatting Cells Saving Working with Formulas Basics of Worksheets Printing
INTRODUCTION Excel is a spreadsheet program that allows you to store, organize, manipulate, and analyze information. A spreadsheet is a grid that organizes data into columns and rows. Excel is a component of MicroSoft Office suite and is the world's most popular information management tool
Introduction Widely and increasingly used by Engineers to design complex systems and manage large datasets
Getting Started An Excel file is called a workbook Open Excel and create a new blank workbook Start - All Programs - Microsoft Excel 2010 Or use a shortcut on your Desktop
BASICS OF CELLS Cells are the basic building blocks of a worksheet. Cells can contain a variety of content such as text, formatting attributes, formulas, and functions.
Cell Address Excel addresses each cell on the worksheet Users may use their own cell names if the so choose by typing in the Name Box
Selecting Cell(s) Click on any cell to select it You can also navigate through your worksheet and select a cell by using the arrow keys on your keyboard Note that the Name Box updates itself to show address of cell location
Selecting Cell(s) To select multiple cells, Click and drag your mouse until all of the adjoining cells you want are highlighted Release your mouse.
Cell Contents Data that can be entered into a cell include: – Text – Formatting – Comments – Formulas – Functions
Adding Cell Content Click on a cell to select it Type into the cell or type into the Formula Bar
Deleting Cell Contents Select the cell(s) whose contents you would like to delete On your keyboard hit Delete or Backspace Or use the Clear icon
Deleting Cells Deleting cell contents leaves the original addresses intact Deleting cells results in the worksheet rows/ columns shifting to replace the deleted cell(s)
Save As a PDF This especially useful when your recipients do not have Excel. A PDF file will make it possible for recipients to view the content from your workbook, but they will not be able to edit anything
Autosave Excel automatically saves your workbooks to a temporary folder while you are working on them. If you forget to save your changes, or if Excel crashes, you can recover the autosaved file. By default, Excel autosaves every 10 minutes
WORKING WITH FORMULAS A formula is an equation that performs a calculation Excel uses standard operators for equations, such as plus sign (+), minus sign (-), asterisk for multiplication (*), a forward slash for division (/), and a carat (^) for exponents Like a calculator
Editing a Formula To stop process click Cancel sign or hit ESC on keyboard
WORKSHEETS Every Excel workbook contains at least one or more worksheets Worksheets to help organize your data into “pages” and make it easier to work with. When you open a new Excel workbook, there are three worksheets by default.
Worksheets can be combined together into a group. Any changes made to one worksheet in a group will be made to every worksheet in the group.
Grouping Worksheets Hold down CTRL to select other worksheets Release CTRL
Ungroup Worksheets Click on a worksheet tab that is not in the group, all of your worksheets will become ungrouped. Or Right-click one of the grouped worksheets. The worksheet menu appears. Select Ungroup. The worksheets will be ungrouped
Freezing Worksheet Panes By freezing panes, the user can select rows or columns that will remain visible all the time, even as you are scrolling. This is particularly helpful when working with large spreadsheets.
Insert Page Break Alternately click on the location where you want to insert the page break Go to Page Break Preview at bottom right corner Right click and select Page Break Adjust “blue bars” as necessary Go to Print Preview to confirm the Page Break(s) has been inserted