August 2013 Nadia K. Sampson Kelsey Morris Katie Conley Megan Cave

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SWIS 5.0 Preview Application navigation and training information SWIS Readiness Licensing Information Pricing Model Changes Support Resources

2 ways to login applications on the account

SWIS 4.4SWIS 5.0 NavigationMain MenuSWIS Dashboard and Icons Reports Select one specific report and enter specific data parameters School Summary reports displayed on the SWIS Dashboard Multiple report tabs open at the same time NEW—Day of Week Report NEW—Grade Report NEW—Motivation Report in the Student Dashboard Referral Labels Problem Behavior o Harassment/Bullying o Defiance/Disrespect/ Insubordination/ Non-compliance Motivation Administrative Decision Problem Behavior—can select more than one! o Harassment—enhanced ability to track! o Bullying—now separated! o Defiance/Insubordination/Non-compliance o Disrespect—now separated! Perceived Motivation Action Taken—can select more than one! o NEW—Action Pending o NEW—Additional Attendance/Saturday o NEW—Alternative Placement

SWIS 4.4SWIS 5.0 Data Drill-Down Custom Report Custom Graph NEW—Data Drill-Down feature with savable reports Person Management Add/Revise Staff Display Staff Status Merge Staff Add/Revise Student Display Student Status Merge Student NEW—Person Management feature which allows for managing all students, staff, & non- staff in one place NEW—Person status is displayed and merging and revising is enhanced and easier Seclusion/Restraint Not possible to identify the use of seclusion/restraint and not possible to track the use NEW—Seclusion/Restraint can be identified and tracked Ethnicity Report NEW—Risk Indices added for better data-based decision making around disproportionality Weapons & Harassment Create Extra Info fields to track harassment and/or weapons use NEW—Selecting Use/Possession of Weapons prompts for weapon type NEW—Selecting Harassment prompts for harassment type

Enhanced Features Custom Fields replaces Extra Info Weapons and Harassment Default to federal guidelines, but can be customized Facilitators can change and refresh schools without logging out Data Integrity will default to the current school year Auto-prompt days suspended/expelled Auto-prompt enrollment and school days

What to expect in the SWIS Suite of Applications CICO-SWIS Goal Line Shift CICO-SWIS Stand Alone—August ISIS-SWIS Stand Alone—August In-Application Help Desk

Readiness & Licensing Swift at SWIS Training Coaching and Follow-Up Support Three-Month Review Ongoing Communication and Support Annual SWIS Facilitator Boosters Annual Readiness Checklists Annual Updates and Renewal

Reorganized to better align across applications and accommodate stand-alone subscriptions Documentation Allow schools up to three months to meet documentation requirements this will require the facilitator to follow-up and verify later that the final requirements were met Language for inclusion of non-school facilities (i.e., school/facility, educational facility) Status Checks for Action Planning Not in Place Partial In Place Next Check Readiness & Licensing

SWIS Readiness Requirement 3 The school/facility has an incident referral form and definitions for behaviors resulting in administrative-managed (major) vs. staff-managed (minor) incidents in place that is compatible with SWIS referral data entry Readiness & Licensing

More information and examples are available at in the Resources section

SWIS Readiness Requirement 4 Within three months of SWIS licensing, the school/facility is committed to having in place a clearly documented, predictable system for managing disruptive behavior (e.g. School-wide PBIS) Readiness & Licensing

More information and examples are available at in the Resources section

Readiness & Licensing Staff Managed are MinorsOffice Managed are Majors Minors Inappropriate Language Physical Contact Defiance/Insubordination/Non -Compliance Disrespect Disruption Dress Code Technology Violation Property Misuse Tardy Consequences are determined by staff Majors Abusive/Inappropriate Language Fighting Physical Aggression Defiance/Insubordination Harassment/Intimidation Inappropriate Display of Affection Vandalism/Property Destruction Lying/Cheating Skipping Technology Violation Dress Code Theft Arson Weapons Tobacco Alcohol/Drugs

Readiness & Licensing More information and examples are available at in the Resources section

Readiness & Licensing

One form to complete Revamped for online completion Space for electronic signatures Revision to user section

NCES #1>1121 Behavior Team1>1112 Administration1>1112 Building1>1211 “School”1>1222 # of Accounts1>111 okay2 Number of Accounts: How do you plan to use the data for decision-making? Readiness & Licensing Consider: K-12 schools Districts with small numbers of students Other examples of schools in your district where account setup may not be straight-forward

Readiness & Licensing School Information Form Administrator login All other users = SAMI Billing Information Leave blank if the school pays License Agreement & Data Sharing Administrator signature Facilitator Information Facilitator signature

Readiness & Licensing

License Agreement The person assigned the responsibility of signing legally-binding documents will sign the license agreement. In most schools this is the: Administrator Dean Vice Principal Superintendent. Optional Data Sharing Agreement Schools opting to participate in sharing their data with state and district evaluators for research purposes will sign this agreement. This piece is not required in order to use the SWIS Suite.

Readiness & Licensing Applications Use the drop-down to indicate which applications the school wants to access.

Submit Page 6: Fax Mail Educational and Community Supports 1235 University of Oregon Eugene, OR Attn: SWIS Accts Manager Allow 2 weeks for activation A notification will be sent to you as soon as the account is activated. Invoice is sent to the payer indicated on the license agreement. Letter is sent to the school welcoming them to SWIS Readiness & Licensing

Pay Online!

Pricing Model—July Application2 Applications3 Applications 1-19 Schools$300$400$ Schools $270 (10% discount) $360 (10% discount) $450 (10% discount) 40+ Schools $240 (20% discount) $320 (20% discount) $400 (20% discount) ISIS-SWIS CICO-SWIS SWIS Readiness & Licensing

Swift at SWIS Training Coaching and Follow-Up Support Three-Month Review Ongoing Communication and Support Annual SWIS Facilitator Boosters Annual Readiness Checklists Annual Updates and Renewal

Plan your Swift at SWIS Training Use the Demo Account to demonstrate reports Use your Facilitator Account to demonstrate data entry Facilitator Guide Includes an outlined training! SWIS User’s Manual Great resource during training sessions and for ongoing learning! Swift at SWIS Training

After Swift at SWIS Training Conduct a one week follow-up to check implementation and use Attend and coach the next three team meetings Support team leader and data analyst prior to meetings The goal is to build capacity in them to come to the meetings prepared with data. Remind schools/facilities to run data integrity check at least quarterly Coaching and Follow- Up Support

After Three Months Follow up with the school/facility via: SAMI Phone Attend a team/staff meeting and offer coaching for using discipline data. Check documentation on readiness requirement 4 Ongoing Communication and Support Continue to follow up with the school and check in via SAMI, phone, , scheduled site visits, etc. Use SAMI to regularly view and monitor school accounts. Support new schools with readiness, licensing, Swift at SWIS, and provide ongoing coaching Three-Month Review Ongoing Communication and Support

Stay up-to-date and be informed so your schools can be, too! PBISApps website Trainings Webinars Resources Pre/Post- Conference Sessions Review Facilitator Manual Annual SWIS Facilitator Boosters

Annual Facilitator responsibilities include: Reviewing the status of schools’ SWIS readiness tasks Using SAMI to update and modify school accounts as needed Completing the annual license renewal process Completing Swift at SWIS Training with new SWIS users Completing Swift at SWIS booster training as needed Providing ongoing coaching support for all schools Annual Readiness Checklists Annual Updates and Renewal

SAMI Training This training will provide information for SWIS Facilitators in using their SAMI Account to better assist schools with the SWIS applications. Wed., Aug. 14, :00 AM – 9:00 AM PDT Register at SAMI Training This training will provide information for SWIS Facilitators in using their SAMI Account to better assist schools with the SWIS applications. Wed., Aug. 14, :00 AM – 9:00 AM PDT Register at

Portal Support Section Search Function Community Forum the PBISApps Team Chat with us online Encourage Facilitators to use the Portal communication features New phone number

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