1. Additional training resources
ATTENDANCE Overview Topics: Managing Meeting and Daily Attendance, Attendance Codes, Attendance Verification Reports and Attendance Audit Reports
Additional training resources
Login to PowerSource>Training>Distance Learning>: (Select following courses)
Attendance Report
Managing Daily Attendance
Managing Meeting Attendance
Login to PowerSource > Training > Mastery In Minutes : ( Select follow course names)
Changing Attendance for Multiple Days
Changing Daily Attendance for One Student
Changing Meeting Attendance for One Student

2. Signing in to PowerSchool
There are different URL addresses for each of the 4 Access Groups…
Administrator
User Name;Password (i.e. johnnym.williams;cowboys)

3. Personalize Setup Personal Preferences Start Page > (Setup)Personalize > Interface
GOOD IDEA !
Set Personalize-Interface to:
Enable task navigator
Enable Smart Search
Include Inactive Student/Staff Results
Login to PowerSource>Training>Mastery in Minutes>Personal Preferences Setup

4. Ways to View Attendance
4 Portals =
4 Views
Administrative Portal
PowerTeacher
Portal
Sub Portal
Parent Portal

5. ADMINISTRATIVE PORTAL
User Name;Password (i.e. johnnym.williams;cowboys)
Admin. users have access to:
View/Record/Update attendance for individual and/or group of students
Run attendance verification reports
Search for chronic attendance problems
Access to multiple reports

6. Teachers have 3 quick and easy ways to take attendance
PowerTeacher Portal
User Name;Password (i.e. johnnym.williams;cowboys)
Teachers have 3 quick and easy ways to take attendance 1. 2.
Used for taking single day
attendance
Used for taking multi-day
attendance 3.
Used for taking single day attendance
using the seating chart.

7. SUB PORTAL https://cms.powerschool.com/subs
Login:
Choose school
Choose teacher substituting for
Type School’s substitute password
(administrator would provide daily password and
list of classes to verify attendance was taken in classes)
Sub will take attendance for each class.
Attendance secretary can check the attendance submission status report to verify attendance has been done.

8. PARENT PORTAL
Parents will be able to check their child’s attendance using the Parent Portal. They will access Parent Portal using the following Url address:
Parents can check attendance and see actual time if logged into Parent Portal. ACCESS: Home Page > Quick Lookup
Additional information will be provided at a later time

9. Processing Student Attendance
Every TEACHER must be taking attendance daily whether it is once a day or every period. Every school should follow the same basic steps when verifying attendance.
Use the Absentee Report to identify absent students
Update student attendance records as needed
Enter future attendance for upcoming absences
Communicate frequently with families of students who have attendance problems

10. ATTENDANCE MENU ATTENDANCE CODES
Two ways to view a student’s attendance: Search/select student
A. Quick Lookup B. Attendance
(Start page > Student Selection > Quick Lookup) (Start Page > Student Selection > Attendance)
located: ( Main Menu > Academics)
Quick Lookup Attendance
Displays attendance Displays attendance
by class for current full year, weekly
week and previous format
week.
ATTENDANCE CODES
Listed below are the current attendance codes used in PowerSchool. Updates may be available in July

11. Student’s Absences
Run the Absentee Report: single day period by period attendance code report
1. Start Page > Attendance > Absentee Report
Select the attendance code(s)
Select period(s) or leave blank for all periods
Include the student number, blank lines, and verification lines
SUBMIT
On the Report Queue – my jobs page, click REFRESH
Status complete, click VIEW
Updating Attendance : (2) Options available to update attendance
OPTION 1: (displays yearly, weekly, and daily view)
Search/select student > Attendance > Click week > Choose current attendance code > Click SET ALL to apply code for entire day or click individual period cell > SUBMIT
OPTION 2: (displays a weekly view)
Search/select student >
Click Enter Attendance >
Click Set All to apply code for entire day, or click the individual period cell >
SUBMIT
The Absentee Report includes the phone number for each student. Print this report to record pertinent information about the absence.

12. Editing Attendance For Time In and Time Out
On the Start Page select the student.
From the Academics Menu select Attendance.
Select Daily and then select the letter representing the day of the week under the correct week.
Select the correct Attendance Code from the drop-down.
Time In
Time Out
(example: High School Student arrives at school on time, but leaves for a dentist appointment at 10 am. You would enter Time In as 7:15 AM (school start time) and Time Out as 10:00 AM (check out time). If the student returns at 12:00 pm and stays to the end of the day you would create another entry by clicking on the clock and enter the Time In as 12:00 PM (check in time) and Time Out as 02:15 PM (the end of the school day).
Submit

13. OTHER ATTENDANCE EDIT TOOLS
Update Attendance for Multiple Days
Start Page > Select Student > Attendance >
Change Meeting Attendance
From this Date Field, enter first
day of absence
To this Date Field, enter last date of absence
“Meeting to scan” leave check boxes blank if student will be or was absent all day (OR) click each afternoon period if the student will attend morning classes only
Select ALL to scan for all attendance codes
From the “Attendance Code to set” choose ABSENT or PARENT EXCUSED
Select OVERWRITE
Add a comment to document reason student is absent, SUBMIT
Change Attendance for a Group of Students
Use this feature to update a group of students is going on field trip
Start page > Select Group of students > Browse chose ALL >
Select a function for this group of students >
Select students by Hand > Hold CTRL to make multiple
selections > FUNCTIONS >
Group Functions click, ATTENDANCE CHANGE
Enter date range
Select the meetings to scan
Select ALL
Choose “Attendance Code to Set” such as School Excused
Select Don’t Overwrite to preserve previously entered future attendance codes
Add a comment and SUBMIT

14. System Reports
PowerSchool offers many tools to help with the tracking of students attendance. Listed below are several important reports such as PowerTeacher Attendance which will show you quickly which teachers have not taken attendance or Consecutive Absences report which list consecutive student absences by absence code. Also, have the ability to generate Truancy and Attendance Letters.

15. Teachers Who Have Not Taken Attendance
PowerSchool provides several reports for the attendance secretary to be able to view the status of a teacher’s attendance by period, day or weekly so that edits can be made
PowerTeacher Attendance Report
Report showing which teachers have not taken attendance
Start page > System Reports
> PowerTeacher Attendance,
select period or leave blank to
search all > Submit
Report Queue screen appears
(My Jobs page, click Refresh)
> View
Teacher Attendance Submission Status
Start page > Attendance >
Teacher Attendance Submission Status
PowerTeacher Attendance
Report appears
Select a teacher’s name and send them a reminder
No attendance submitted
Some attendance submitted
All attendance submitted

16. Verify Attendance Records
Some schools like to have staff sign off that attendance records are correct
Start page > Reports > System Reports >
Select Weekly Attendance Summary (Daily)
Select the Week which to run report for
Choose which teacher, or select ALL Teachers
In the Attendance Codes section fill in all codes in Absent field that school uses as excused absence, unexcused absences and tardies fields
Check: Include Verification Line
Click SUBMIT
Attendance secretary provided to each teacher. Teachers will review each class and sign that attendance was correct for the week.

17. Attendance Tracking and Notification Reports
Attendance Tracking and Notification allows administrative staff the ability to track a students attendance through a combinations of thresholds (ex. unexcused absences) and triggers (ex. 3 days). Each time a student meets or exceeds a specific threshold, a notification record is created in the PowerSchool database. These notification records can be used to print attendance letters for student for multiple instances. For instance, it will track the first time the student reaches 3 unexcused absences, as well as the 6 unexcused and 10 unexcused.
Reports (system reports) > Attendance Tracking and Notifications
Note: The following reports must be run in following order
Currently these reports are not available to view. More information will be provided in future trainings.

18. I NEED HELP???? Additional resources:
CMS PowerSchool Help Desk

19. Questions