Zack Lane ReCAP Coordinator July 2012 ReCAP Columbia University

 An item is accessioned when it is processed by ReCAP staff and shelved at the facility  Books must have a unique barcode and be in good condition  Accession totals are tracked by both ReCAP and CUL  Each institution tracks parameters about accessions  Granular, bibliographic data is available only from CUL ReCAP Columbia University

 ReCAP accessioned it’s first book in January 2002  Currently holds 9.47 million volumes  Modules 8 & 9 scheduled for completion by Summer 2013  Larger scale transfers from CUL will resume in Fall 2013 ReCAP Columbia University

ReCAP Columbia University  Barcode  Customer code  Date  Patron group  BIBL/HLDG/ITEM ID  CLIO location  Fiscal year  Format  Publishing date  Language  Place of publication  Title  Call number  Enumeration/Chron ology  Digitization status  Copyright status

ReCAP Columbia University The history of CUL accessions at ReCAP can be divided into three periods:  FY02-FY04, Load In Phase. Large-scale transfer to clear onsite backlog and at obsolete off-site facilities; 500k per year  FY05-FY09, Middle Phase. Continued effort to clear backlog, re-purpose library space and offset collection growth; 300k per year  FY10-13, Restrained Phase. Slow-down a result of budget, delaying planned construction of new module; 150k per year

ReCAP Columbia University  3,726,036 accessions since ReCAP opened in January 2002 ◦ FY10 : 209,630 ◦ FY11 : 183,324 ◦ FY12 : 173,299  Does not includes Columbia Law Library ◦ 283,626 total accessions  9,659,753 total accessions at ReCAP

 CUL continually transfers collections to ReCAP  Accession total only grows  Administration assigns informal quotas to each department libraryquotas  Quotas are based on both acquisition rate and space demands  Transfer projects vary from year to year  Each truckload carries approximately 5,000 books  Transfer schedule is maintained online Transfer schedule ReCAP Columbia University

ReCAP Columbia University

 Customer code is used by ReCAP to control access and delivery permissions Customer code  Following chart visualizes the distribution of customer codes within the yearly accession totals  Transfers occur in phases, out of department libraries  Easier to view as pie chart, see following slides ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  Pie chart illustrates the distribution of customer codes at ReCAP  The four largest codes are: ◦ CU: 69.6% general circulating ◦ EV: 9.0% general circulating CJK ◦ AR: 5.8% non-circ Avery Library ◦ RS: 3.5% restricted RBML/University Archives

ReCAP Columbia University

 CLIO location is the encoding used by CUL to manage offsite collections CLIO location  Departments may have several offsite CLIO locations  Often several CLIO locations correspond to the same customer codecustomer code ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  Granular, bibliographic data from Voyager is available for all Offsite collections  In general, better data since bibliographic control is so high compared to on campus collections  It allows analysis based on single or multiple parameters  E.g. distribution of publication dates, format and languages

ReCAP Columbia University  Format is a combination of two elements of the Leader field: Type and BLvl  OCLC definitions: ◦ Type “a” is “Language material” ◦ BLvl “m” is “Monograph/item”; “s” is “Serial”  Monographs and Serials are identified by formats “am” and “as”  All other formats fall under the heading of “Everything Else”

ReCAP Columbia University

ReCAP Columbia University  Monographs : all records with format “am”  Only include complete dates  Substantial holdings of monographs published between 1950 and 1990  Post-2003 materials were transferred directly to ReCAP at the time of acquisition  Approximately 30,000 new acquisitions per year are sent directly to ReCAP  Recent publications have a high request rate

ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  Distribution by language includes all items  424 total languages  Top ten language in ReCAP collections ◦ English : 49.9% ◦ German : 7.8% ◦ Japanese : 5.5% ◦ Chinese : 5.4% ◦ French : 5.2% ◦ Spanish : 3.9% ◦ Russian : 3.8% ◦ [none] : 2.4% ◦ Italian : 2.1% ◦ Korean : 1.4%

ReCAP Columbia University

 More information and data can be found on the ReCAP Data CenterReCAP Data Center  Website includes more information about system-wide data and special projects  Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator  Please see the main ReCAP website for general information about CUL procedures and systemsReCAP website ReCAP Columbia University