1. Zack Lane ReCAP Coordinator August 10, 2012 ReCAP Columbia University

2.  Review of ReCAP operations ◦ Physical plant and new modules ◦ Recent projects  Data ◦ Basic analysis: accession, requests and circulation ◦ Language ◦ EDD ◦ High-use titles ◦ System-wide trends ReCAP Columbia University

3.  9.7 million books  CUL 4.0, NYPL 3.5, PUL 2.2  5 Modules complete  2 planned for construction: Module 8 & 9 expected to break ground FY13, completed FY14  CUL manages transfers with quotasquotas ReCAP Columbia University  Tours conducted once or twice each year

4.  Orphan barcodes ◦ Barcodes accessioned at ReCAP and no record in Voyager  3,695 barcodes were identified with customer code EV  Obsolete customer code used for vernacular languages  Sarah Elman and Zack Lane created documentation and workflow in Fall 2010  Approx. 3,000 now resolved thanks to GA staff at Butler and contributions of EA staff ReCAP Columbia University

5.  East Asian Library has both general and special collections at ReCAP  Circulating and non-circulating collections  Items in poor physical condition do not circulate  Mainly print collection; some archives  Lots of information and instructions can be found on the ReCAP and East Asian Library websiteReCAP and East Asian Library website ReCAP Columbia University

6.  Four basic categories of data ◦ Accessions ◦ Requests ◦ Delivery ◦ Circulation  Detailed information can be found at the ReCAP Data Center website ReCAP Data Center website  Website now includes introductory presentations for all basic categories AND analysis ReCAP Columbia University

7.  TOTAL : 507,500 / 65,950 (Request Rate 1.90%)  off,eal : 27,862 / 10,474 (5.54%)  off,ean : 1,742 / 123 (1.02%)  off,ear : 200 / 10 (1.37%)  off,eax : 477,696 / 55,343 (1.70%) ReCAP Columbia University

8.  Chart of East Asian accessions by fiscal year  Transfer began when ReCAP opened in 2002  Large load-in FY03  Steady transfers for collection growth offset and space need  Typically allotted 20-25,000 items in yearly quota  Detailed information on project may be found on East Asian/ReCAP websiteEast Asian/ReCAP website ReCAP Columbia University

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12. ReCAP Columbia University  East Asian requests increased past two years ◦ ILL/BorrowDirect ◦ Tech Services/Preservation  System-wide volume has leveled off in past four years ◦ Circulation activity trends ◦ Electronic resources  Monthly request volumes in phase with academic calendar  50% more requests in Fall and Spring than Summer system-wide  Low-use or low-volume = noisy data

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20. ReCAP Columbia University  Items physically delivered to East Asian circulation desk  Majority are EA-owned collections  Requests outpace deliveries

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24. ReCAP Columbia University  Request rate is a measure of collection usage  It is the percentage of ReCAP collections requested during a twelve-month period  Provides staff one way to gauge overall use of offsite collections  Request rate is one factor used to structure ReCAP facility staffing model  Patron access to offsite collections is excellent: dynamic with few failures  Measured two ways: ◦ Annual ◦ Lifespan

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26. ReCAP Columbia University  Request rate is higher for Western languages and Tibetan than CJK  Accession/Request (Request rate) ◦ Chinese : 212,100 / 23,636 (1.66%) ◦ Japanese : 197,275 / 24,622 (1.70%) ◦ Korean : 61,062 / 5,969 (1.61%) ◦ Tibetan : 6,756 / 951 (3.90%) ◦ English : 24,685 / 9,476 (5.83%) ◦ Everything Else : 5,322 / 1,296 (3.41%)

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30. ReCAP Columbia University  In 2002 when ReCAP opened, EDD only allowed for Western Language collections because expectation of language barrier  Vernacular collections approved for EDD in May 2005  Individual patrons can have impact on data  General trend has been downward due to purchase of e-resources

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34.  More information about data sets can be found on the ReCAP Data Center websiteReCAP Data Center website  Primary data categories include: accession, retrieval, delivery and circulation  Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator  Please see the main ReCAP website for general information about CUL procedures and systemsReCAP website ReCAP Columbia University